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Added 52 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
Added 1 hour ago
CG
Customer Marketing Coordinator
Campari Group
Toronto, ON
- Full-time
Work closely with the Commercial & Marketing Administrative Assistant in management of all trade applications processes.
Added 1 hour ago
AC
Administrator
Aston Carter
Calgary, AB
- $21 CAD / hour
- Contract
Job Description: The Administrative Assistant provides front-line support to customers and internal teams by accurately entering pickup requests, coordinating out-of-town shipments, and…
Added 1 hour ago
TC
Disability Service Worker with Overnight Awake Scheduling (Complex), Full-Time
Taproot Community Support Services
Westlock, AB
- Full-time
…developmental disabilities, behavior management. (Special Education Assistant, Personal Support Worker, Health Care Aide, etc. will be…
Added 1 hour ago
EM
Visiting Assistant Professor, Health Care Administration, Health Informatics and Information Management
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Additionally, the applicant must hold an AHIMA credential · Licensure & Certifications: Must hold an AHIMA credential; RHIA, RHIT, or CCS preferred
Added 1 hour ago
DISHWASHER (FULL AND PART TIME)
Bon Appétit Management Company
Field, BC
Added 1 hour ago
KC
Assistant Maintenance and Electrical Supervisor (Arcata)
KUNLE CENTRE
Humboldt, SK
- Full-time
Candidate must possess a valid California driver’s license
Added 1 hour ago
TF
Program Manager
Toronto Foundation for Student Success
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
Must have a valid driver’s license and access to a reliable vehicle for work
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Richmond, BC
- Full-time
Added 1 hour ago
W
(CAN) OMNI Assistant Manager
Walmart
Kingston, ON
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 2 hours ago
A
Fashion Design Assistant
Apparelmark
Vancouver, BC
- Full-time
JOB DESCRIPTION: Fashion Project Coordinator/Design Assistant
Added 2 hours ago
CC
Retail Sales Associate
Canna Cabana
Vancouver, BC · Olympic Village, Vancouver, BC
- Part-time
Must have knowledge of and passion for cannabis and accessories
Added 2 hours ago
DH
Assistant Housekeeping Manager
Delta Hotels and Resorts®
Calgary, AB
- Full-time
Job CategoryRooms & Guest Services Operations
Added 2 hours ago
PP
HR Administrative Assistant
PERMA PIPE INC
Camrose, AB
- $22 to $26 CAD / hour
- Full-time
…$26.00Hourly, Job Shift: Standard Shift, Job Category: HRS - HR Operations, Perma-Pipe in Camrose, Alberta Canada is hiring a Human Resources Administrative…
Added 2 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Huntsville, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 2 hours ago
PH
Health Care Worker, Forensic Psychiatric Hospital – Coquitlam, BC
Provincial Health Services Authority
Coquitlam, BC
- Part-time
Grade 10. Graduation from a recognized Nursing Assistant or Care Attendant program, or an equivalent combination of education, training and experience.
Added 2 hours ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
Richmond, BC
- Full-time
…experience, we would love the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer…
Added 2 hours ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
Surrey, BC
- Full-time
…experience, we would love the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer…
Added 2 hours ago
WC
(CAN) OMNI Assistant Manager
Walmart Canada
Kingston, ON
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 2 hours ago
PG
Assistant Manager, Trade Execution – Winnipeg, MB
Paterson Grain
Winnipeg, MB
- Full-time
Paterson Grain is currently seeking a highly dependable, detail-oriented professional to fill the role of Assistant Manager, Trade Execution at our Head Office in Winnipeg, MB. Working…
Added 2 hours ago
WC
General Merchandise Assistant Manager
Walmart Canada
Brampton, ON
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 2 hours ago
PG
Senior Facility Assistant 3 – Gleichen, AB
Paterson Grain
Gleichen, AB
- Full-time
…hard-working, hands-on individual to fill the role of Senior Facility Assistant 3 at our Paterson Grain terminal located in Gleichen, AB. The Facility Assistant will be responsible for all…
Added 2 hours ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
Calgary, AB
- Full-time
…experience, we would love the opportunity to talk with you about our Assistant Store Leader Trainee role! We’re hiring immediately and are focused and dedicated to your success! We offer…
Added 2 hours ago
PV
Store Assistant Manager (H)
Pet Valu
Centre, ON
- Full-time
…and Total Pet and together we are one of the largest retail operations in North America dedicated to providing families with food and supplies for dogs, cats, companion birds, wild birds,…
Added 3 hours ago
BP
Assistant Kitchen Manager
Boston Pizza
New Westminster, BC
- Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…

Aston Carter

Administrator

Calgary, AB, Canada

$21 CAD / hour · Contract

Apply on careers.astoncarter.com About employer

Applications open in a new tab.

Job details

Pay: $21 CAD / hour
Job type: Contract
Experience: At least 1 year of customer service experience in a professional setting.
Posting language: English · French
Posted: Nov 14, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant (Transportation)

Job Description: The Administrative Assistant provides front-line support to customers and internal teams by accurately entering pickup requests, coordinating out-of-town shipments, and handling day-to-day administrative tasks. This role focuses on customer service, data entry, report creation, and communication with carriers and terminals to ensure efficient transportation operations and timely resolution of customer inquiries.

Responsibilities

Enter customer pickup requests received via phone calls and emails into the appropriate systems with a high level of accuracy.
Set up out-of-town pickups with carriers and conduct follow-ups to confirm scheduling, status, and completion of shipments.
Respond to customer inquiries by phone and email, providing clear, timely, and professional communication.
Handle customer issues by coordinating with dispatch and other internal departments to resolve concerns and ensure service quality.
Liaise with terminals and carriers to confirm orders, clarify details, and support smooth transportation operations.
Perform general administrative duties, including proof of delivery (POD) processing and imaging or scanning documents into the system.
Enter payroll data and productivity information into tracking systems and ensure records are complete and accurate.
Create, update, and use spreadsheet-based reports on a daily basis to support operational tracking and performance monitoring.
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Work independently with minimal supervision while managing multiple tasks and priorities in a fast-paced environment.
Collaborate with colleagues in the office to support a cohesive and efficient team environment.

Essential Skills

Working knowledge of Microsoft Outlook for managing emails and calendar communications.
Working knowledge of Microsoft Word for creating and editing documents.
Beginner-level proficiency in Microsoft Excel for creating and maintaining basic spreadsheets and reports.
At least 1 year of customer service experience in a professional setting.
Ability to communicate clearly and professionally with customers and internal teams by phone and email.
Strong attention to detail when entering data, preparing reports, and managing documentation.
Excellent verbal and written communication skills.
Strong interpersonal skills to build positive relationships with customers, carriers, and colleagues.
Ability to work independently with minimal supervision while meeting deadlines and quality standards.
Positive attitude combined with effective problem-solving skills to address customer and operational issues.

Additional Skills & Qualifications

Experience in the transportation or logistics industry is an asset.
Familiarity with TruckMate software is an asset.
Experience using TruckMate or similar transportation management systems is preferred.
Ability to create and maintain spreadsheet reports for daily operational use.
Demonstrated ability to manage multiple tasks and follow up with carriers and terminals.
Strong organizational skills to handle documentation, PODs, and imaging efficiently.
Interest in long-term growth opportunities within an organization that promotes from within and offers career advancement across multiple related businesses.

Work Environment

This is an in-office position with working hours from approximately 8:00 a.m. to 4:30 p.m. The role is based in a location that is not easily accessible by public transit, so reliable transportation is recommended. You will work in a small office environment with about eight colleagues, fostering close collaboration and direct communication. The work involves regular use of computers and office software such as Outlook, Word, Excel, and transportation-related systems like TruckMate. The environment is professional and focused on customer service and operational efficiency, with opportunities for growth and internal promotion across related companies.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Workplace Type

This is a fully onsite position in Calgary,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative Assistant (Transportation)

Responsibilities

Enter customer pickup requests received via phone calls and emails into the appropriate systems with a high level of accuracy.
Set up out-of-town pickups with carriers and conduct follow-ups to confirm scheduling, status, and completion of shipments.
Respond to customer inquiries by phone and email, providing clear, timely, and professional communication.
Handle customer issues by coordinating with dispatch and other internal departments to resolve concerns and ensure service quality.
Liaise with terminals and carriers to confirm orders, clarify details, and support smooth transportation operations.
Perform general administrative duties, including proof of delivery (POD) processing and imaging or scanning documents into the system.
Enter payroll data and productivity information into tracking systems and ensure records are complete and accurate.
Create, update, and use spreadsheet-based reports on a daily basis to support operational tracking and performance monitoring.
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Work independently with minimal supervision while managing multiple tasks and priorities in a fast-paced environment.
Collaborate with colleagues in the office to support a cohesive and efficient team environment.

Essential Skills

Working knowledge of Microsoft Outlook for managing emails and calendar communications.
Working knowledge of Microsoft Word for creating and editing documents.
Beginner-level proficiency in Microsoft Excel for creating and maintaining basic spreadsheets and reports.
At least 1 year of customer service experience in a professional setting.
Ability to communicate clearly and professionally with customers and internal teams by phone and email.
Strong attention to detail when entering data, preparing reports, and managing documentation.
Excellent verbal and written communication skills.
Strong interpersonal skills to build positive relationships with customers, carriers, and colleagues.
Ability to work independently with minimal supervision while meeting deadlines and quality standards.
Positive attitude combined with effective problem-solving skills to address customer and operational issues.

Additional Skills & Qualifications

Experience in the transportation or logistics industry is an asset.
Familiarity with TruckMate software is an asset.
Experience using TruckMate or similar transportation management systems is preferred.
Ability to create and maintain spreadsheet reports for daily operational use.
Demonstrated ability to manage multiple tasks and follow up with carriers and terminals.
Strong organizational skills to handle documentation, PODs, and imaging efficiently.
Interest in long-term growth opportunities within an organization that promotes from within and offers career advancement across multiple related businesses.

Work Environment

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply on careers.astoncarter.com About employer

More about this job

Responsibilities

The Administrative Assistant provides front-line support by entering pickup requests, coordinating shipments, and managing day-to-day administrative tasks. They also handle customer inquiries, maintain operational reports, and liaise with carriers to ensure efficient transportation services.

Requirements

Candidates should have at least one year of professional customer service experience and proficiency in Microsoft Office applications. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment are essential.

Skills

Customer service
Data entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Transportation operations
Logistics
Communication
Problem-solving
Reporting
Documentation
TruckMate
Scheduling
Payroll data entry
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Transportation
Logistics
Customer Service
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
TruckMate
Shipment Coordination
Payroll
Reporting
Proof of Delivery
Documentation
Dispatch
Operational Tracking
Contract to Hire

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Work requirements

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