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Added 17 mins ago
AC
Administrator
Aston Carter
Calgary, AB
- $21 CAD / hour
- Contract
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Added 1 hour ago
PE
Payroll Administrator
PTW Energy Services
Calgary, AB
- Full-time
We're looking for a Payroll Administrator to join our Calgary team and play an important role in ensuring our employees are paid accurately, on time, and in compliance with provincial and…
Added 1 hour ago
BS
OnBase Administrator
Brainhunter Systems Ltd
ON · Ontario, Canada
- Contract
Work Style: Hybrid Work - 3 days per week in the office required (Tuesday and Thursday are mandatory)
Added 1 hour ago
TU
Research Coordinator
The University of British Columbia
Vancouver, BC
- $5,538.94 to $6,497.44 CAD / month
- Part-time
Experience in clinical research, as coordinator, administrator, or research assistant or the equivalent combination of education and experience preferred.
Added 2 hours ago
BA
COMMERCIAL/FLEET ADMINISTRATOR
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting Relationship: This position reports directly to the General Sales Manager.
Added 2 hours ago
GD
Executive Administrative Assistant
General Dynamics Land Systems–Canada
London, ON
- Full-time
The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and…
Added 2 hours ago
RR
Office Administrator
Remote Robotic
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
RRS is looking for an Office Administrator to help keep our Mississauga office organized, connected, and running smoothly.
Added 2 hours ago
FO
IT Business Systems Administrator
Focus on the Family Canada
Langley (District), BC · Langley, BC
- Full-time
The Business Systems Administrator supports the day-to-day health of our core business systems and serves as the link between ministry teams, business operations, technology platforms, and…
Added 2 hours ago
KS
Office Coordinator
Kelly Services (Canada), Ltd.
Toronto, ON · Etobicoke, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting to the CEO, the Office & Operations Coordinator will play an important role in maintaining efficient administrative processes, ensuring accurate financial and membership records,…
Added 2 hours ago
B
Corporate Administrator
Binnie
Burnaby, BC
- Full-time
Binnie has an exciting opportunity for a Corporate Administrator to join our modern 40,000 square foot corporate Head Office of over 350 staff near scenic Deer Lake in Burnaby. This is a…
Added 3 hours ago
CL
Video Surveillance Administrator
Charger Logistics Inc
Calgary, AB
- Full-time
Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet
Added 3 hours ago
LC
Site Administrator
Loblaw Companies Limited
Richmond Hill, ON
- Full-time
The Site Administrator will oversee and coordinate tasks at our East Beaver Creek Central Pharmacy Services site in Richmond Hill. This is 6 month contract role
Added 3 hours ago
SD
Site Administrator
Shoppers Drug Mart
Richmond Hill, ON
- Full-time
The Site Administrator will oversee and coordinate tasks at our East Beaver Creek Central Pharmacy Services site in Richmond Hill. This is 6 month contract role
Added 3 hours ago
CN
Contracts Administrator
Civeo North America
AB · Edmonton, AB
- Full-time
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed…
Added 3 hours ago
QF
Senior Data Engineer
Questrade Financial Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…financial industry governance, auditability, and regulatory reporting…
Added 3 hours ago
H
Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Melville, SK
- Full-time
Job Description: Reporting to the designated Health Services Manager (HSM)/Health Service Administrator(HSA), the Clinical Care Coordinator (CCC) is responsible for ensuring that the…
Added 3 hours ago
MU
Program Administrator
McGill University
Montreal, QC · Bronfman Building
- Full-time
Reporting to the Program Director for the Executive MBA Program (EMBA), the incumbent will provide administrative and logistics support in the following key areas: admissions, student…
Added 4 hours ago
TU
Manager, Student Systems and Insights
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Reporting to the Director, Student Development, the position leads and coordinates projects that support the strategic and operational priorities of the Centre across academic advising,…
Added 4 hours ago
ME
Fleet Administrator
McDougall Energy Inc.
Sault Ste. Marie, ON
- Full-time
…Supply and Distribution department in the position of Fleet Administrator. Located at our Corporate Sault Ste. Marie…
Added 4 hours ago
HA
Human Resource Administrator
Howmet Aerospace
Georgetown, ON
- Full-time
Track and compile operational and administrative data for reporting purposes.
Added 4 hours ago
LB
Administrateur(trice) de bureau / Office Administrator
Lolë Brands
Montreal, QC
- Full-time
Lieu : Montréal, QC (poste à temps plein, au bureau 5 jours par semaine)
Added 4 hours ago
MR
Administrator, Technical Services
Mount Royal University
Calgary, AB
- Part-time
The Administrator, Technical Services reports to the General Manager, Theatre and Performance Services and is under the direction of the Lead, Technical Theatre Operations. The…
Added 4 hours ago
CL
Video Surveillance Administrator
Charger Logistics Inc.
Calgary, AB
- Full-time
Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet
Added 4 hours ago
UO
Manager, Student Systems and Insights
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Reporting to the Director, Student Development, the position leads and coordinates projects that support the strategic and operational priorities of the Centre across academic advising,…
Added 4 hours ago
TS
Administrative Assistant
The Salvation Army in Canada
Gibsons, BC
- Part-time
Standard Class 5 drivers license required

Aston Carter

Administrator

Calgary, AB, Canada

$21 CAD / hour · Contract

Apply on careers.astoncarter.com About employer

Applications open in a new tab.

Job details

Pay: $21 CAD / hour
Job type: Contract
Experience: At least 1 year of customer service experience in a professional setting.
Posting language: English · French
Posted: Nov 14, 2026

Original job description

English section of this bilingual listing.

Job Title: Administrative Assistant (Transportation)

Job Description: The Administrative Assistant provides front-line support to customers and internal teams by accurately entering pickup requests, coordinating out-of-town shipments, and handling day-to-day administrative tasks. This role focuses on customer service, data entry, report creation, and communication with carriers and terminals to ensure efficient transportation operations and timely resolution of customer inquiries.

Responsibilities

Enter customer pickup requests received via phone calls and emails into the appropriate systems with a high level of accuracy.
Set up out-of-town pickups with carriers and conduct follow-ups to confirm scheduling, status, and completion of shipments.
Respond to customer inquiries by phone and email, providing clear, timely, and professional communication.
Handle customer issues by coordinating with dispatch and other internal departments to resolve concerns and ensure service quality.
Liaise with terminals and carriers to confirm orders, clarify details, and support smooth transportation operations.
Perform general administrative duties, including proof of delivery (POD) processing and imaging or scanning documents into the system.
Enter payroll data and productivity information into tracking systems and ensure records are complete and accurate.
Create, update, and use spreadsheet-based reports on a daily basis to support operational tracking and performance monitoring.
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Work independently with minimal supervision while managing multiple tasks and priorities in a fast-paced environment.
Collaborate with colleagues in the office to support a cohesive and efficient team environment.

Essential Skills

Working knowledge of Microsoft Outlook for managing emails and calendar communications.
Working knowledge of Microsoft Word for creating and editing documents.
Beginner-level proficiency in Microsoft Excel for creating and maintaining basic spreadsheets and reports.
At least 1 year of customer service experience in a professional setting.
Ability to communicate clearly and professionally with customers and internal teams by phone and email.
Strong attention to detail when entering data, preparing reports, and managing documentation.
Excellent verbal and written communication skills.
Strong interpersonal skills to build positive relationships with customers, carriers, and colleagues.
Ability to work independently with minimal supervision while meeting deadlines and quality standards.
Positive attitude combined with effective problem-solving skills to address customer and operational issues.

Additional Skills & Qualifications

Experience in the transportation or logistics industry is an asset.
Familiarity with TruckMate software is an asset.
Experience using TruckMate or similar transportation management systems is preferred.
Ability to create and maintain spreadsheet reports for daily operational use.
Demonstrated ability to manage multiple tasks and follow up with carriers and terminals.
Strong organizational skills to handle documentation, PODs, and imaging efficiently.
Interest in long-term growth opportunities within an organization that promotes from within and offers career advancement across multiple related businesses.

Work Environment

This is an in-office position with working hours from approximately 8:00 a.m. to 4:30 p.m. The role is based in a location that is not easily accessible by public transit, so reliable transportation is recommended. You will work in a small office environment with about eight colleagues, fostering close collaboration and direct communication. The work involves regular use of computers and office software such as Outlook, Word, Excel, and transportation-related systems like TruckMate. The environment is professional and focused on customer service and operational efficiency, with opportunities for growth and internal promotion across related companies.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Workplace Type

This is a fully onsite position in Calgary,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Administrative Assistant (Transportation)

Responsibilities

Enter customer pickup requests received via phone calls and emails into the appropriate systems with a high level of accuracy.
Set up out-of-town pickups with carriers and conduct follow-ups to confirm scheduling, status, and completion of shipments.
Respond to customer inquiries by phone and email, providing clear, timely, and professional communication.
Handle customer issues by coordinating with dispatch and other internal departments to resolve concerns and ensure service quality.
Liaise with terminals and carriers to confirm orders, clarify details, and support smooth transportation operations.
Perform general administrative duties, including proof of delivery (POD) processing and imaging or scanning documents into the system.
Enter payroll data and productivity information into tracking systems and ensure records are complete and accurate.
Create, update, and use spreadsheet-based reports on a daily basis to support operational tracking and performance monitoring.
Maintain organized records and documentation to support audits, reporting, and day-to-day business needs.
Work independently with minimal supervision while managing multiple tasks and priorities in a fast-paced environment.
Collaborate with colleagues in the office to support a cohesive and efficient team environment.

Essential Skills

Working knowledge of Microsoft Outlook for managing emails and calendar communications.
Working knowledge of Microsoft Word for creating and editing documents.
Beginner-level proficiency in Microsoft Excel for creating and maintaining basic spreadsheets and reports.
At least 1 year of customer service experience in a professional setting.
Ability to communicate clearly and professionally with customers and internal teams by phone and email.
Strong attention to detail when entering data, preparing reports, and managing documentation.
Excellent verbal and written communication skills.
Strong interpersonal skills to build positive relationships with customers, carriers, and colleagues.
Ability to work independently with minimal supervision while meeting deadlines and quality standards.
Positive attitude combined with effective problem-solving skills to address customer and operational issues.

Additional Skills & Qualifications

Experience in the transportation or logistics industry is an asset.
Familiarity with TruckMate software is an asset.
Experience using TruckMate or similar transportation management systems is preferred.
Ability to create and maintain spreadsheet reports for daily operational use.
Demonstrated ability to manage multiple tasks and follow up with carriers and terminals.
Strong organizational skills to handle documentation, PODs, and imaging efficiently.
Interest in long-term growth opportunities within an organization that promotes from within and offers career advancement across multiple related businesses.

Work Environment

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply on careers.astoncarter.com About employer

More about this job

Responsibilities

The Administrative Assistant provides front-line support by entering pickup requests, coordinating shipments, and managing day-to-day administrative tasks. They also handle customer inquiries, maintain operational reports, and liaise with carriers to ensure efficient transportation services.

Requirements

Candidates should have at least one year of professional customer service experience and proficiency in Microsoft Office applications. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment are essential.

Skills

Customer service
Data entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Transportation operations
Logistics
Communication
Problem-solving
Reporting
Documentation
TruckMate
Scheduling
Payroll data entry
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Transportation
Logistics
Customer Service
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
TruckMate
Shipment Coordination
Payroll
Reporting
Proof of Delivery
Documentation
Dispatch
Operational Tracking
Contract to Hire

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Work requirements

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