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Added 11 mins ago
R
Administrator, Media Solutions (Hybrid/Telework)
Radio-Canada
Toronto, ON
- Full-time
Event & Hospitality Logistics: organize high-impact executive meetings, board presentations, and external partner events, ensuring seamless hospitality and client engagement, coordinate…
Added 11 mins ago
QD
Manager, Financial Planning & Analysis
Qu Data Centres
Toronto, ON
- $120,000 to $130,000 CAD / year
- Full-time
Serve as the primary finance partner to Data Centre Operations, Sales, Customer Success, Technology, Product and Human Resources.
Added 11 mins ago
B
Office Coordinator
Brickeye
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
As Brickeye grows, so does the work of running the business behind the mission. Our teams move fast. When everyday operations run smoothly, they can stay focused on what matters most:…
Added 11 mins ago
M
Senior Business Systems Analyst
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Partner with engineering and architecture teams to assess solution options, feasibility, and business implications.
Added 11 mins ago
HI
Client Care Representative - Auto Insurance Trainee
HUB International
Lillooet, BC
- Full-time
Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.
Added 11 mins ago
HI
Client Care Representative – Auto Insurance Trainee
HUB International
Revelstoke, BC
- Full-time
Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.
Added 26 mins ago
F
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
- Full-time
…workpapers, and first-pass tax returns continuously, and every human in the firm sits in a reviewer seat: applying judgment, signing off, and owning the client relationship. You bring your…
Added 26 mins ago
F
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
- Full-time
…workpapers, and first-pass tax returns continuously, and every human in the firm sits in a reviewer seat: applying judgment, signing off, and owning the client relationship. You bring your…
Added 26 mins ago
E
Senior Recruiter, GandA Marketing
Elastic
Canada
- Full-time
Build solid relationships with your hiring teams and serve as an advisor and partner to build healthy pipelines of stellar candidates and fill current openings. This means the type of roles…
Added 26 mins ago
Total Rewards Analyst
UFA Co-operative Ltd.
Calgary, AB
A Bachelor's degree or diploma in Human Resources, Business Administration, Finance, Accounting, or a related field. An equivalent combination of education and experience will be considered.
Added 26 mins ago
RT
Conseiller(ère) principal(e), Développement des cadres / Principal Adviser, Executive Development
Rio Tinto
Montreal, QC
- Full-time
Added 27 mins ago
TR
Agile Delivery Lead - AI & Automation
Thomson Reuters
Toronto, ON
- Full-time
Partner with LSM leaders, automation experts, and engineers to maintain a cardinally ordered backlog that makes clear what is first, second, and third in priority.
Added 27 mins ago
HI
CAN – HR Analyst III
HRbrain Inc.
Toronto, ON
- Full-time
…the launch of quarterly leadership development initiatives (partner with Leadership Development COE on learners inquiries, enrolments, manage learner attendance…
Added 27 mins ago
DC
Program Leader
Defence Construction Canada
Ottawa, ON
- Full-time
…The incumbent leads a team of professionals and manages the human resources responsibilities for the team. The incumbent also manages the Client-Partner relationship. The incumbent develops…
Added 27 mins ago
DC
Team Leader, Construction Services
Defence Construction Canada
Ottawa, ON
- Full-time
…The incumbent leads a team of professionals and manages the human resources responsibilities for the team. The incumbent also manages the Client-Partner relationship. The incumbent develops…
Added 27 mins ago
S
Operations and Business Manager
SafetyCo
Toronto, ON · Greater Toronto Area, Canada
- Contract
The Operations & Business Manager is the operational backbone of SafetyCo’s Workforce division. This is a fast-paced, high-ownership role for someone who thrives on juggling multiple…
Added 27 mins ago
H
Director of Product Marketing (Hybrid)
Homebase
Toronto, ON
- $200,000 to $260,000 USD / year
- Full-time
As our Director of Product Marketing, you will own how Homebase wins small business owners. That means the story we tell, how we price and package, which industries we go after, and what…
Added 27 mins ago
WS
Director, Finance & Business Intelligence
Workplace Safety & Prevention Services
Toronto, ON · Greater Toronto Area, Canada
- $166,261.26 to $182,887.39 CAD / year
- Full-time
JOB TITLE: Director, Finance and Business Intelligence
Added 27 mins ago
BC
Tax Specialist
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
You’ll oversee day-to-day tax matters and will serve as a business partner to the Operations teams across Canada, the United States and internationally.
Added 41 mins ago
YC
Recruiter and Business Partner
YW Calgary
Calgary, AB
- Full-time
Post-secondary education in Human Resources, Business Administration, Communications or a related field; a CPHR and RPR designations are considered assets
Added 41 mins ago
Director, Total Rewards
Transportation Equipment Network - Canada
Mississauga, ON
Bachelor's degree in Human Resources, Business, Finance, or a related field.
Added 56 mins ago
D
Multi Unit Practice Manager - Dentalcorp Deep River and Pembroke
dentalcorp
Deep River, ON · Wellspring Dental Deep River
- Full-time
Partner with Compliance, DC Institute and Human Resources to ensure the clinic is fully compliant and meets the provincial health regulation standards
Added 57 mins ago
L
7724 - Store Manager (H)
Lids
Charlottetown, PE
- $20 to $22 USD / hour
- Full-time
Address all employee concerns or issues, including knowing when to partner with internal support (e.g. Help Desk, HR, DSM, RD, etc.) to take appropriate action.
Added 57 mins ago
S
Go-to-Market Leader, Transformation - Toronto
Slalom
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams…
Added 57 mins ago
A
Coordinator - Recruitment Administration
AMS
Montreal, QC
- Full-time
Partner with internal teams and external vendors to ensure successful event execution.

Aston Carter

Executive Assistant

North Vancouver, BC, Canada

$29.5 to $34 CAD / hour · Contract

Apply About employer

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Job details

Pay: $29.5 to $34 CAD / hour
Job type: Contract
Experience: 35 years of experience in business operations, executive operations, project coordination, or business analysis.
Posting language: English · French
Posted: Nov 3, 2026

Original job description

English section of this bilingual listing.

Job Title: Executive Assistant

Job Description

This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to day. The position focuses on managing budgets and KPIs, overseeing a high-volume and manual contractor invoicing process, and driving the governance cadence for projects and business reviews. You will also use AI and automation tools to streamline manual work, support leadership with calendar and meeting coordination, and help shape how the department operates. This is an ideal opportunity for someone who enjoys ownership, operational excellence, and working closely with leaders in a dynamic, outdoor-oriented culture.

Responsibilities

Manage contractor expenses and invoices end to end, including intake, coding, approval routing, and reconciliation against budget and forecast.
Track project budgets against approved investments and monitor department spend versus forecast, ensuring accurate and timely reporting.
Maintain and track project KPIs and benefits, consolidating results into clear summaries for leadership.
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Run the governance rhythm for the department, including project intake, governance meetings, business reviews, and tracking decisions and actions.
Build and maintain practical automations using tools such as Copilot, Power Automate, and Power BI to streamline reporting, meeting follow-ups, and leadership briefings.
Provide calendar and meeting management support for leaders for approximately four hours per week in total.
Coordinate on-site meetings, offsites, and cross-functional sessions, ensuring logistics, materials, and follow-ups are well organized.
Perform administrative and operational support tasks, including data entry, document preparation, and organizing information for easy access.
Deliver professional and responsive customer and internal stakeholder support, ensuring requests are handled promptly and accurately.
Use Microsoft Excel and other Microsoft 365 tools to create, update, and analyze spreadsheets, presentations, and reports.
Contribute to continuous improvement by identifying opportunities to reduce manual work and enhance processes through automation and better tools.

Essential Skills

35 years of experience in business operations, executive operations, project coordination, or business analysis.
Proven experience managing calendars for leaders, including scheduling meetings and resolving conflicts.
Hands-on experience managing contractor expenses and invoices, including coding, approvals, and reconciliation against budget.
Experience tracking budgets, monitoring spend versus forecast, and reporting on KPIs.
Strong administrative support skills, including organization, time management, and attention to detail.
Customer service experience with a focus on clear communication and professional support.
Accurate and efficient data entry skills.
Experience in operations or operations planning in a business environment.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel and Outlook.
Comfort working with AI and automation concepts to reduce manual work, or willingness to learn and apply these tools quickly.

Additional Skills & Qualifications

Experience as an executive assistant or in leadership support, ideally within a global retail brand.
Direct experience building or implementing simple process automations.
Hands-on experience with AI tools such as Power Automate, Power BI, or Copilot.
Experience in accounting or finance, or experience working closely with Finance teams.
Advanced skills in Microsoft Excel, including building and maintaining complex spreadsheets.
Proficiency with PowerPoint and broader Microsoft 365 tools for creating presentations and documentation.
Proactive mindset with the ability to anticipate needs and act without waiting for direction.
Strong interpersonal and communication skills to work effectively with cross-functional teams and leaders.
Genuine alignment with an outdoor and mountain-oriented lifestyle and culture.

Work Environment

You will work within a global retail capabilities team that focuses on bringing technology, systems, and process improvements into retail stores. The broader team includes multiple sub-teams, and you will be the primary Executive Assistant within this function, working closely with leadership. The role follows standard office hours of 9:00 a.m. to 5:00 p.m. with a one-hour lunch break. The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely. You will regularly use Microsoft 365 tools, including Excel, PowerPoint, Outlook, Power BI, Power Automate, and Copilot, as well as other standard office technologies. The team values development, frequently spends time in the mountains, and holds regular offsites, offering a culture that supports growth, collaboration, and a strong connection to the outdoors. Dress code is typical of a modern, office-based environment that reflects an active, outdoor-oriented brand culture

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Pay and Benefits

The pay range for this position is $29.50 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Workplace Type

This is a hybrid position in North Vancouver,BC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Executive Assistant

Job Description

Responsibilities

Manage contractor expenses and invoices end to end, including intake, coding, approval routing, and reconciliation against budget and forecast.
Track project budgets against approved investments and monitor department spend versus forecast, ensuring accurate and timely reporting.
Maintain and track project KPIs and benefits, consolidating results into clear summaries for leadership.
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Run the governance rhythm for the department, including project intake, governance meetings, business reviews, and tracking decisions and actions.
Build and maintain practical automations using tools such as Copilot, Power Automate, and Power BI to streamline reporting, meeting follow-ups, and leadership briefings.
Provide calendar and meeting management support for leaders for approximately four hours per week in total.
Coordinate on-site meetings, offsites, and cross-functional sessions, ensuring logistics, materials, and follow-ups are well organized.
Perform administrative and operational support tasks, including data entry, document preparation, and organizing information for easy access.
Deliver professional and responsive customer and internal stakeholder support, ensuring requests are handled promptly and accurately.
Use Microsoft Excel and other Microsoft 365 tools to create, update, and analyze spreadsheets, presentations, and reports.
Contribute to continuous improvement by identifying opportunities to reduce manual work and enhance processes through automation and better tools.

Essential Skills

35 years of experience in business operations, executive operations, project coordination, or business analysis.
Proven experience managing calendars for leaders, including scheduling meetings and resolving conflicts.
Hands-on experience managing contractor expenses and invoices, including coding, approvals, and reconciliation against budget.
Experience tracking budgets, monitoring spend versus forecast, and reporting on KPIs.
Strong administrative support skills, including organization, time management, and attention to detail.
Customer service experience with a focus on clear communication and professional support.
Accurate and efficient data entry skills.
Experience in operations or operations planning in a business environment.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel and Outlook.
Comfort working with AI and automation concepts to reduce manual work, or willingness to learn and apply these tools quickly.

Additional Skills & Qualifications

Experience as an executive assistant or in leadership support, ideally within a global retail brand.
Direct experience building or implementing simple process automations.
Hands-on experience with AI tools such as Power Automate, Power BI, or Copilot.
Experience in accounting or finance, or experience working closely with Finance teams.
Advanced skills in Microsoft Excel, including building and maintaining complex spreadsheets.
Proficiency with PowerPoint and broader Microsoft 365 tools for creating presentations and documentation.
Proactive mindset with the ability to anticipate needs and act without waiting for direction.
Strong interpersonal and communication skills to work effectively with cross-functional teams and leaders.
Genuine alignment with an outdoor and mountain-oriented lifestyle and culture.

Work Environment

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Pay and Benefits

The pay range for this position is $29.50 - $34.00/hr.

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Workplace Type

This is a hybrid position in North Vancouver,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage contractor invoicing, project budgets, and KPIs while driving governance rhythms for the retail capabilities team. They will also provide administrative support, including calendar management and the implementation of automation tools to streamline departmental operations.

Requirements

Candidates must have 3-5 years of experience in business operations or project coordination with proficiency in Microsoft Office and financial tracking. Strong organizational skills, experience with process automation, and the ability to work effectively in a hybrid environment are essential.

Skills

Business operations
Project coordination
Budget management
Contractor invoicing
KPI tracking
Calendar management
Microsoft Excel
Microsoft 365
Power Automate
Power BI
Copilot
Data entry
Administrative support
Financial reporting
Process automation
Stakeholder support

Visa sponsorship

Not detected in the job text

Hiring contact email

astoncarteraccommodation@astoncarter.com

Keywords

Executive Assistant
Business Operations
Project Coordination
Budgeting
KPIs
Invoicing
Governance
Microsoft Excel
Microsoft 365
Power Automate
Power BI
Copilot
Automation
Data Entry
Financial Planning
Retail
Administrative Support
Stakeholder Management
Hybrid Work
Contractor Management

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