Find work in Canada.

570,382 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 4 mins ago
Campus I&D: Associate Application Consultant
Capgemini
Mississauga, ON
…work closely with senior consultants, technical experts, and client stakeholders to develop technical and functional capabilities while contributing to successful project…
Added 4 mins ago
R
Client Advisor Intern
RBC
Norfolk, ON
- Part-time
…champion the RBC brand and drive business by supporting new client acquisition and deepening existing relationships. If you have the self-motivation to deliver exceptional customer service…
Added 4 mins ago
R
Senior Director, People Risk Governance, Policy and Practice Lead
RBC
Toronto, ON
- Full-time
…expert for all People Risk management matters, fostering strong partner relationships to enable active collaboration and global consistency in the adoption and application of related risk…
Added 4 mins ago
AC
Analyste De La Chaîne D'Approvisionnement | Supply Chain Analyst
Aston Carter
Longueuil, QC
- $42 to $48 CAD / hour
- Contract
Partner closely with Commodity Managers and Category Managers to support strategic sourcing initiatives and special projects.
Added 4 mins ago
PG
Senior Account Director, Social & Influencer
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Partner with senior client marketing leaders to drive national and regional campaigns, build trusted C-suite relationships, sell breakthrough strategies, and support executive personal…
Added 4 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Kamloops, BC
- $45,000 to $47,000 CAD / year
- Full-time
…experience management. We pride ourselves on being a trusted partner to many of the world's leading brands across industries as diverse as manufacturing, processing, retail, food service,…
Added 5 mins ago
T
Personal Banker Trainee
TD
Orillia, ON
- Full-time
…refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added 5 mins ago
BC
Risk Analyst - Ontario Line Subway Project
Bantrel Co.
Toronto, ON
- $95,000 to $145,000 CAD / year
- Full-time
…management and self-perform construction services at various Client sites across…
Added 5 mins ago
TU
Team Lead, VFMP Patient Program
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Team Lead, VFMP Patient Programs is responsible for managing the operational, partner engagement and administrative aspects required to deliver the Patient Program associated activities…
Added 5 mins ago
Q
Director of Product Marketing
Quandri
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We’re making insurance better for policyholders, while helping insurance brokerages deliver a better client service, grow faster, and harness AI so that they control the future of insurance…
Added 5 mins ago
A
Digital Delivery Analyst
Adecco
Calgary, AB
- $70 to $80 CAD / hour
- Full-time
Our client is seeking a Junior/Intermediate Digital Delivery Analyst to support the creation, maintenance, and governance of SAP Master Data across downstream business operations. This role…
Added 19 mins ago
MS
Learning Specialist, AVP
Morgan Stanley
Calgary, AB
- Full-time
…These offerings combine cutting-edge technology, outstanding client service, streamlined administration, and global plan…
Added 19 mins ago
D
Programmer analyst, System and infrastructure operations, maintenance and development
Desjardins
Levis, QC · Montreal, QC
- Full-time
…large-scale IT systems, programs and applications. You analyze client and partner requirements and you recommend appropriate IT solutions. You plan, prioritize and coordinate work to stay…
Added 19 mins ago
C
Administrative Assistant
CIBC
Edmonton, AB
- Full-time
…work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing…
Added 19 mins ago
C
Administrative Assistant
CIBC
Thornhill, ON
- Full-time
…work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing…
Added 19 mins ago
EM
Area Sales Manager Industrial Automation
Exact Match Recruitment
ON · Ontario, Canada
- $105,000 to $120,000 CAD / year
- Full-time
Exact Match is a strategic recruitment partner focused on connecting experienced Professions with exceptional employers across Canada and the USA.
Added 19 mins ago
LA
Training and Quality Specialist (6 months)
Legal Aid Ontario
Toronto, ON
- Contract
As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives…
Added 19 mins ago
M-
Architectural Representatives
Mitrex - Building-Integrated Solar Technology
ON · Ontario, Canada
- Full-time
…infrastructure. We deliver to general contractors as a supply partner and, on select projects, as a supply-and-install…
Added 19 mins ago
LA
Training and Quality Specialist
Legal Aid Ontario
Toronto, ON
- Full-time
As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives…
Added 19 mins ago
I
Lead Consultant - IFS Cloud PSO functional
Infosys
Mississauga, ON
- $96,620 to $109,129 CAD / year
- Full-time
Partner with client business SMEs, IT stakeholders, program managers, project managers, product owners, and offshore teams to shape solutions and deliver predictable outcomes.
Added 19 mins ago
A
Human Resources Generalist
ASTEC
Thornbury, ON
- Full-time
Manage employee relations issues for assigned client group through effective conflict resolution management and investigations, and maintain comprehensive records
Added 19 mins ago
HA
Bilingual Clerk English/French)
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative…
Added 19 mins ago
LA
Criminal Staff Lawyer
Legal Aid Ontario
Newmarket, ON
- Full-time
As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives…
Added 19 mins ago
VB
Manager, Revenue and AR
Vaco by Highspring
Toronto, ON · North York, ON
- $110,000 to $125,000 CAD / year
- Full-time
Partner with Sales, Legal, Customer Success, and Finance on customer contracts, payment terms, renewals, disputes, and cancellations.
Added 19 mins ago
NS
Senior Account Director, Social & Influencer
North Strategic
Toronto, ON
- $125,000 to $135,000 CAD / year
- Full-time
Partner with senior client marketing leaders to drive national and regional campaigns, build trusted C-suite relationships, sell breakthrough strategies, and support executive personal…

Aston Carter

Executive Assistant

North Vancouver, BC, Canada

$29.5 to $34 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $29.5 to $34 CAD / hour
Job type: Contract
Experience: 35 years of experience in business operations, executive operations, project coordination, or business analysis.
Posting language: English · French
Posted: Nov 3, 2026

Original job description

English section of this bilingual listing.

Job Title: Executive Assistant

Job Description

This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to day. The position focuses on managing budgets and KPIs, overseeing a high-volume and manual contractor invoicing process, and driving the governance cadence for projects and business reviews. You will also use AI and automation tools to streamline manual work, support leadership with calendar and meeting coordination, and help shape how the department operates. This is an ideal opportunity for someone who enjoys ownership, operational excellence, and working closely with leaders in a dynamic, outdoor-oriented culture.

Responsibilities

Manage contractor expenses and invoices end to end, including intake, coding, approval routing, and reconciliation against budget and forecast.
Track project budgets against approved investments and monitor department spend versus forecast, ensuring accurate and timely reporting.
Maintain and track project KPIs and benefits, consolidating results into clear summaries for leadership.
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Run the governance rhythm for the department, including project intake, governance meetings, business reviews, and tracking decisions and actions.
Build and maintain practical automations using tools such as Copilot, Power Automate, and Power BI to streamline reporting, meeting follow-ups, and leadership briefings.
Provide calendar and meeting management support for leaders for approximately four hours per week in total.
Coordinate on-site meetings, offsites, and cross-functional sessions, ensuring logistics, materials, and follow-ups are well organized.
Perform administrative and operational support tasks, including data entry, document preparation, and organizing information for easy access.
Deliver professional and responsive customer and internal stakeholder support, ensuring requests are handled promptly and accurately.
Use Microsoft Excel and other Microsoft 365 tools to create, update, and analyze spreadsheets, presentations, and reports.
Contribute to continuous improvement by identifying opportunities to reduce manual work and enhance processes through automation and better tools.

Essential Skills

35 years of experience in business operations, executive operations, project coordination, or business analysis.
Proven experience managing calendars for leaders, including scheduling meetings and resolving conflicts.
Hands-on experience managing contractor expenses and invoices, including coding, approvals, and reconciliation against budget.
Experience tracking budgets, monitoring spend versus forecast, and reporting on KPIs.
Strong administrative support skills, including organization, time management, and attention to detail.
Customer service experience with a focus on clear communication and professional support.
Accurate and efficient data entry skills.
Experience in operations or operations planning in a business environment.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel and Outlook.
Comfort working with AI and automation concepts to reduce manual work, or willingness to learn and apply these tools quickly.

Additional Skills & Qualifications

Experience as an executive assistant or in leadership support, ideally within a global retail brand.
Direct experience building or implementing simple process automations.
Hands-on experience with AI tools such as Power Automate, Power BI, or Copilot.
Experience in accounting or finance, or experience working closely with Finance teams.
Advanced skills in Microsoft Excel, including building and maintaining complex spreadsheets.
Proficiency with PowerPoint and broader Microsoft 365 tools for creating presentations and documentation.
Proactive mindset with the ability to anticipate needs and act without waiting for direction.
Strong interpersonal and communication skills to work effectively with cross-functional teams and leaders.
Genuine alignment with an outdoor and mountain-oriented lifestyle and culture.

Work Environment

You will work within a global retail capabilities team that focuses on bringing technology, systems, and process improvements into retail stores. The broader team includes multiple sub-teams, and you will be the primary Executive Assistant within this function, working closely with leadership. The role follows standard office hours of 9:00 a.m. to 5:00 p.m. with a one-hour lunch break. The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely. You will regularly use Microsoft 365 tools, including Excel, PowerPoint, Outlook, Power BI, Power Automate, and Copilot, as well as other standard office technologies. The team values development, frequently spends time in the mountains, and holds regular offsites, offering a culture that supports growth, collaboration, and a strong connection to the outdoors. Dress code is typical of a modern, office-based environment that reflects an active, outdoor-oriented brand culture

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Pay and Benefits

The pay range for this position is $29.50 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Workplace Type

This is a hybrid position in North Vancouver,BC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Executive Assistant

Job Description

Responsibilities

Manage contractor expenses and invoices end to end, including intake, coding, approval routing, and reconciliation against budget and forecast.
Track project budgets against approved investments and monitor department spend versus forecast, ensuring accurate and timely reporting.
Maintain and track project KPIs and benefits, consolidating results into clear summaries for leadership.
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Run the governance rhythm for the department, including project intake, governance meetings, business reviews, and tracking decisions and actions.
Build and maintain practical automations using tools such as Copilot, Power Automate, and Power BI to streamline reporting, meeting follow-ups, and leadership briefings.
Provide calendar and meeting management support for leaders for approximately four hours per week in total.
Coordinate on-site meetings, offsites, and cross-functional sessions, ensuring logistics, materials, and follow-ups are well organized.
Perform administrative and operational support tasks, including data entry, document preparation, and organizing information for easy access.
Deliver professional and responsive customer and internal stakeholder support, ensuring requests are handled promptly and accurately.
Use Microsoft Excel and other Microsoft 365 tools to create, update, and analyze spreadsheets, presentations, and reports.
Contribute to continuous improvement by identifying opportunities to reduce manual work and enhance processes through automation and better tools.

Essential Skills

35 years of experience in business operations, executive operations, project coordination, or business analysis.
Proven experience managing calendars for leaders, including scheduling meetings and resolving conflicts.
Hands-on experience managing contractor expenses and invoices, including coding, approvals, and reconciliation against budget.
Experience tracking budgets, monitoring spend versus forecast, and reporting on KPIs.
Strong administrative support skills, including organization, time management, and attention to detail.
Customer service experience with a focus on clear communication and professional support.
Accurate and efficient data entry skills.
Experience in operations or operations planning in a business environment.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel and Outlook.
Comfort working with AI and automation concepts to reduce manual work, or willingness to learn and apply these tools quickly.

Additional Skills & Qualifications

Experience as an executive assistant or in leadership support, ideally within a global retail brand.
Direct experience building or implementing simple process automations.
Hands-on experience with AI tools such as Power Automate, Power BI, or Copilot.
Experience in accounting or finance, or experience working closely with Finance teams.
Advanced skills in Microsoft Excel, including building and maintaining complex spreadsheets.
Proficiency with PowerPoint and broader Microsoft 365 tools for creating presentations and documentation.
Proactive mindset with the ability to anticipate needs and act without waiting for direction.
Strong interpersonal and communication skills to work effectively with cross-functional teams and leaders.
Genuine alignment with an outdoor and mountain-oriented lifestyle and culture.

Work Environment

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Pay and Benefits

The pay range for this position is $29.50 - $34.00/hr.

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Workplace Type

This is a hybrid position in North Vancouver,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage contractor invoicing, project budgets, and KPIs while driving governance rhythms for the retail capabilities team. They will also provide administrative support, including calendar management and the implementation of automation tools to streamline departmental operations.

Requirements

Candidates must have 3-5 years of experience in business operations or project coordination with proficiency in Microsoft Office and financial tracking. Strong organizational skills, experience with process automation, and the ability to work effectively in a hybrid environment are essential.

Skills

Business operations
Project coordination
Budget management
Contractor invoicing
KPI tracking
Calendar management
Microsoft Excel
Microsoft 365
Power Automate
Power BI
Copilot
Data entry
Administrative support
Financial reporting
Process automation
Stakeholder support

Visa sponsorship

Not detected in the job text

Hiring contact email

astoncarteraccommodation@astoncarter.com

Keywords

Executive Assistant
Business Operations
Project Coordination
Budgeting
KPIs
Invoicing
Governance
Microsoft Excel
Microsoft 365
Power Automate
Power BI
Copilot
Automation
Data Entry
Financial Planning
Retail
Administrative Support
Stakeholder Management
Hybrid Work
Contractor Management

Report this job