Find work in Canada.

570,382 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 6 mins ago
PD
Office Administrator
Paul Davis Restoration of Grande Prairie AB
Grande Prairie, AB
- $22 to $25 CAD / hour
- Full-time
PAUL DAVIS RESTORATION Grande Prairie is seeking a motivated and detail-oriented Office Administrator to support daily office operations and help ensure an exceptional customer experience…
Added 6 mins ago
CL
Director of Operations - Industrial Control Systems
Contrôles Laurentide / Laurentide Controls
Kirkland, QC
- Full-time
DIRECTOR OF OPERATIONS – INDUSTRIAL CONTROL SYSTEMS
Added 6 mins ago
SA
Controller, Assistant
Standard Aero
Winnipeg, MB
- Full-time
Examining and analyzing accounting and financial records, documents, and systems to ensure accuracy and compliance with established accounting standards, procedures and internal controls.
Added 6 mins ago
A
Forward Deployed AI Engineer - Associate Manager
Accenture
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON
- Full-time
At Accenture, we hire the best people and help them become even better through world-class training, career counseling, mentoring and support to help you maintain professional success.
Added 6 mins ago
Software Development Manager, Amazon Fulfillment Technologies (AFT) - Outbound/Flow
Amazon
Toronto, ON
We are seeking a talented technical professional with strong software engineering and people management skills to be our Software Development Manager. You will manage a team building…
Added 6 mins ago
BT
Finance Manager - Truck Sales
Bosch Truck Group Inc. - Calgary
Calgary, AB
- Full-time
…businesses moving with reliable transportation solutions and trusted support. We are committed to delivering exceptional service, quality products, and innovative solutions that meet our…
Added 6 mins ago
OT
Junior Instrumentation Technician
Ontario Transit Group
Toronto, ON
- Full-time
…professionals to develop technical expertise in instrumentation systems, monitoring technologies, data management, and construction project support while working in a dynamic,…
Added 6 mins ago
O&
Server Assistant - Jump
Oliver & Bonacini
Toronto, ON
- Part-time
Access to our Employee Assistance Program for confidential support
Added 6 mins ago
JH
Building Code & Fire Protection Engineer
J.S. Held LLC
Calgary, AB
- Full-time
We are seeking an experienced and motivated Professional Engineer (P.Eng.) to help grow our presence in Alberta. The successful candidate will play a key role in delivering building code…
Added 6 mins ago
EG
Municipal Engineer - Major Projects
Egis Group
Toronto, ON
- $95,000 to $130,000 CAD / year
- Full-time
…intersections, urban roadways, rural roadways, and associated municipal systems. Responsibilities include design development, technical documentation, quality control, field investigations,…
Added 6 mins ago
EG
Civil Roadway - Senior Engineer - Major Projects
Egis Group
Toronto, ON
- $125,000 to $175,000 CAD / year
- Full-time
…projects involving aviation facilities, light rail transit systems, subway infrastructure, and urban transportation…
Added 6 mins ago
EG
Roadway Lead - Major Projects
Egis Group
Toronto, ON
- $150,000 to $190,000 CAD / year
- Full-time
Roadway Lead is a senior-level civil infrastructure professional based in Toronto, Ontario, Canada, responsible for providing technical leadership and roadway engineering oversight on…
Added 6 mins ago
S
Clinical Nurse Specialist, Gynecological Surgical Oncology Program - BC Cancer - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
…will operate with a provincial scope, providing leadership and support to advance the program across British…
Added 6 mins ago
WI
Quality Inspector (Manufacturing)
Wesgar Inc.
Port Coquitlam, BC
- Full-time
…we pride ourselves on a workplace culture built on empathy, professional development, and operational excellence. We are committed to maintaining a professional, inclusive, and high-energy…
Added 6 mins ago
WI
Quality Inspector
Wesgar Inc.
Port Coquitlam, BC
- Full-time
…we pride ourselves on a workplace culture built on empathy, professional development, and operational excellence. We are committed to maintaining a professional, inclusive, and high-energy…
Added 6 mins ago
CL
Human Resources - Payroll and Benefits Specialist
Cosmetica Laboratories Inc
Toronto, ON · Scarborough, ON
- Full-time
…administration, work with HR and finance teams, and provide strategic support to ensure compliance with all federal, state, provincial, and local payroll and benefits regulations. This…
Added 6 mins ago
KC
Logistics Coordinator
KOMBI Canada
Montreal, QC
- Full-time
KOMBI is experiencing exciting national and international growth opportunities. To support this expansion, we are seeking a Jr Logistics Coordinator to manage all aspects of our logistics…
Added 6 mins ago
BC
Senior Electrical Engineer – Power Systems & High Voltage
BBA Consultants
Toronto, ON
- Full-time
At BBA, our teams work on major grid-scale battery energy storage systems (BESS), wind and solar developments, and the power infrastructure supporting hyperscale data centres. Our portfolio…
Added 6 mins ago
A
Senior Hydraulic Pipeline Engineer (Vancouver)
Ausenco
Vancouver, BC
- Full-time
Strong analytical and problem solving skills with a systems level understanding of how and why designs decisions should be made.
Added 6 mins ago
IG
Quality Control Technician
IMT Group
Ingersoll, ON
- $54,500 to $65,000 CAD / year
- Full-time
The Quality Control Technician provides quality assurance support for the disposition of suspect and nonconforming material, inspection activities performed by operators, and gauging…
Added 6 mins ago
SV
Patient Experience Coordinator
Skin Vitality Medical Clinic
Richmond Hill, ON
- $19 to $20 CAD / hour
- Full-time
Collaborate with physicians, nurses, and clinic teams to support timely appointments.
Added 6 mins ago
Q
Senior Revenue Enablement Specialist, Digital
Quadient
Markham, ON
- $90,000 to $100,000 CAD / year
- Full-time
At Quadient, we support businesses of all sizes in their digital transformation and growth journey, unlocking operational efficiency with reliable, secure, and sustainable automation…
Added 6 mins ago
ST
Regional Administrator
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Full-time
The Regional Administrator provides comprehensive administrative and front-line reception support to ensure the smooth and efficient operation of Skilled Trades Ontario Regional Office.…
Added 6 mins ago
FE
Intermediate Mechanical Designer
FVB Energy Inc.
Toronto, ON
- Full-time
…conceptual and detailed design to implementation and operational support, with hands-on experience in a variety of technologies and solutions. FVB has executed numerous district energy…
Added 6 mins ago
AC
Mechanical Designer (Skid system/process piping)
ALTEN Canada
Toronto, ON
- Full-time
Projects include standalone systems like filtration skids, vacuum drying systems for refurbishment or operational support.

Aston Carter

Executive Assistant

North Vancouver, BC, Canada

$29.5 to $34 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $29.5 to $34 CAD / hour
Job type: Contract
Experience: 35 years of experience in business operations, executive operations, project coordination, or business analysis.
Posting language: English · French
Posted: Nov 3, 2026

Original job description

English section of this bilingual listing.

Job Title: Executive Assistant

Job Description

This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to day. The position focuses on managing budgets and KPIs, overseeing a high-volume and manual contractor invoicing process, and driving the governance cadence for projects and business reviews. You will also use AI and automation tools to streamline manual work, support leadership with calendar and meeting coordination, and help shape how the department operates. This is an ideal opportunity for someone who enjoys ownership, operational excellence, and working closely with leaders in a dynamic, outdoor-oriented culture.

Responsibilities

Manage contractor expenses and invoices end to end, including intake, coding, approval routing, and reconciliation against budget and forecast.
Track project budgets against approved investments and monitor department spend versus forecast, ensuring accurate and timely reporting.
Maintain and track project KPIs and benefits, consolidating results into clear summaries for leadership.
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Run the governance rhythm for the department, including project intake, governance meetings, business reviews, and tracking decisions and actions.
Build and maintain practical automations using tools such as Copilot, Power Automate, and Power BI to streamline reporting, meeting follow-ups, and leadership briefings.
Provide calendar and meeting management support for leaders for approximately four hours per week in total.
Coordinate on-site meetings, offsites, and cross-functional sessions, ensuring logistics, materials, and follow-ups are well organized.
Perform administrative and operational support tasks, including data entry, document preparation, and organizing information for easy access.
Deliver professional and responsive customer and internal stakeholder support, ensuring requests are handled promptly and accurately.
Use Microsoft Excel and other Microsoft 365 tools to create, update, and analyze spreadsheets, presentations, and reports.
Contribute to continuous improvement by identifying opportunities to reduce manual work and enhance processes through automation and better tools.

Essential Skills

35 years of experience in business operations, executive operations, project coordination, or business analysis.
Proven experience managing calendars for leaders, including scheduling meetings and resolving conflicts.
Hands-on experience managing contractor expenses and invoices, including coding, approvals, and reconciliation against budget.
Experience tracking budgets, monitoring spend versus forecast, and reporting on KPIs.
Strong administrative support skills, including organization, time management, and attention to detail.
Customer service experience with a focus on clear communication and professional support.
Accurate and efficient data entry skills.
Experience in operations or operations planning in a business environment.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel and Outlook.
Comfort working with AI and automation concepts to reduce manual work, or willingness to learn and apply these tools quickly.

Additional Skills & Qualifications

Experience as an executive assistant or in leadership support, ideally within a global retail brand.
Direct experience building or implementing simple process automations.
Hands-on experience with AI tools such as Power Automate, Power BI, or Copilot.
Experience in accounting or finance, or experience working closely with Finance teams.
Advanced skills in Microsoft Excel, including building and maintaining complex spreadsheets.
Proficiency with PowerPoint and broader Microsoft 365 tools for creating presentations and documentation.
Proactive mindset with the ability to anticipate needs and act without waiting for direction.
Strong interpersonal and communication skills to work effectively with cross-functional teams and leaders.
Genuine alignment with an outdoor and mountain-oriented lifestyle and culture.

Work Environment

You will work within a global retail capabilities team that focuses on bringing technology, systems, and process improvements into retail stores. The broader team includes multiple sub-teams, and you will be the primary Executive Assistant within this function, working closely with leadership. The role follows standard office hours of 9:00 a.m. to 5:00 p.m. with a one-hour lunch break. The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely. You will regularly use Microsoft 365 tools, including Excel, PowerPoint, Outlook, Power BI, Power Automate, and Copilot, as well as other standard office technologies. The team values development, frequently spends time in the mountains, and holds regular offsites, offering a culture that supports growth, collaboration, and a strong connection to the outdoors. Dress code is typical of a modern, office-based environment that reflects an active, outdoor-oriented brand culture

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Pay and Benefits

The pay range for this position is $29.50 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Workplace Type

This is a hybrid position in North Vancouver,BC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Executive Assistant

Job Description

Responsibilities

Manage contractor expenses and invoices end to end, including intake, coding, approval routing, and reconciliation against budget and forecast.
Track project budgets against approved investments and monitor department spend versus forecast, ensuring accurate and timely reporting.
Maintain and track project KPIs and benefits, consolidating results into clear summaries for leadership.
Support the creation of business cases by compiling costs, benefits, and assumptions, and partner with Finance during planning cycles.
Run the governance rhythm for the department, including project intake, governance meetings, business reviews, and tracking decisions and actions.
Build and maintain practical automations using tools such as Copilot, Power Automate, and Power BI to streamline reporting, meeting follow-ups, and leadership briefings.
Provide calendar and meeting management support for leaders for approximately four hours per week in total.
Coordinate on-site meetings, offsites, and cross-functional sessions, ensuring logistics, materials, and follow-ups are well organized.
Perform administrative and operational support tasks, including data entry, document preparation, and organizing information for easy access.
Deliver professional and responsive customer and internal stakeholder support, ensuring requests are handled promptly and accurately.
Use Microsoft Excel and other Microsoft 365 tools to create, update, and analyze spreadsheets, presentations, and reports.
Contribute to continuous improvement by identifying opportunities to reduce manual work and enhance processes through automation and better tools.

Essential Skills

35 years of experience in business operations, executive operations, project coordination, or business analysis.
Proven experience managing calendars for leaders, including scheduling meetings and resolving conflicts.
Hands-on experience managing contractor expenses and invoices, including coding, approvals, and reconciliation against budget.
Experience tracking budgets, monitoring spend versus forecast, and reporting on KPIs.
Strong administrative support skills, including organization, time management, and attention to detail.
Customer service experience with a focus on clear communication and professional support.
Accurate and efficient data entry skills.
Experience in operations or operations planning in a business environment.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel and Outlook.
Comfort working with AI and automation concepts to reduce manual work, or willingness to learn and apply these tools quickly.

Additional Skills & Qualifications

Experience as an executive assistant or in leadership support, ideally within a global retail brand.
Direct experience building or implementing simple process automations.
Hands-on experience with AI tools such as Power Automate, Power BI, or Copilot.
Experience in accounting or finance, or experience working closely with Finance teams.
Advanced skills in Microsoft Excel, including building and maintaining complex spreadsheets.
Proficiency with PowerPoint and broader Microsoft 365 tools for creating presentations and documentation.
Proactive mindset with the ability to anticipate needs and act without waiting for direction.
Strong interpersonal and communication skills to work effectively with cross-functional teams and leaders.
Genuine alignment with an outdoor and mountain-oriented lifestyle and culture.

Work Environment

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Pay and Benefits

The pay range for this position is $29.50 - $34.00/hr.

Job Type & Location

This is a Contract position based out of North Vancouver, BC.

Workplace Type

This is a hybrid position in North Vancouver,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage contractor invoicing, project budgets, and KPIs while driving governance rhythms for the retail capabilities team. They will also provide administrative support, including calendar management and the implementation of automation tools to streamline departmental operations.

Requirements

Candidates must have 3-5 years of experience in business operations or project coordination with proficiency in Microsoft Office and financial tracking. Strong organizational skills, experience with process automation, and the ability to work effectively in a hybrid environment are essential.

Skills

Business operations
Project coordination
Budget management
Contractor invoicing
KPI tracking
Calendar management
Microsoft Excel
Microsoft 365
Power Automate
Power BI
Copilot
Data entry
Administrative support
Financial reporting
Process automation
Stakeholder support

Visa sponsorship

Not detected in the job text

Hiring contact email

astoncarteraccommodation@astoncarter.com

Keywords

Executive Assistant
Business Operations
Project Coordination
Budgeting
KPIs
Invoicing
Governance
Microsoft Excel
Microsoft 365
Power Automate
Power BI
Copilot
Automation
Data Entry
Financial Planning
Retail
Administrative Support
Stakeholder Management
Hybrid Work
Contractor Management

Report this job