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Added 1 day ago
P
Office Administrator
PheedLoop
Toronto, ON
- Full-time
Manage front desk responsibilities, incoming calls, and general office communications.
Added 1 day ago
EL
Receptionist & Customer Service Administrator (TruStone Financial)
Empire Life
London, ON
- Full-time
Reporting to the Manager, Customer Service, the Receptionist & Customer Service Administrator answers and directs telephone calls, oversees the front desk, receives and prepares the courier…
Added 1 day ago
PA
In-Service Support (ISS) Administrator
PATLON Aircraft & Industries Ltd
Milton, ON
- Full-time
o Supply Orders in conjunction with the ‘Patlon Order Desk Team’ when required.
Added 1 day ago
WO
Medical Office Administrator
William Osler Health System - Etobicoke General Hospital
Toronto, ON · Etobicoke, ON
- Full-time
Strong receptionist and front desk skills, including Receptionist Duties and Phone Etiquette.
Added 2 days ago
AC
Operations Administrator
Aston Carter
Trail, BC
- $20 to $26 CAD / hour
- Contract
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Added 2 days ago
KO
Administrative Assistant
Krest One Dental
Toronto, ON
- Full-time
Ability to manage appointments, patient records, and front desk operations efficiently.
Added 2 days ago
AG
Payroll Administrator
Alstar Group
AB · Calgary, Alberta
- Full-time
Do you enjoy a fast-paced atmosphere where each day you will learn something new and different? The Payroll Administrator is directly responsible for performing time-card entry, data entry,…
Added 3 days ago
CH
Medical Office Administrator (part-time)
CBI Health
Calgary, AB
- Part-time
Handle all front desk duties with enthusiasm and professionalism at all times
Added 3 days ago
H
Medical Office Administrator
HealthOne
Toronto, ON
- $20 to $23 CAD / hour
Manage front desk operations with exceptional attention to detail, including appointment scheduling, confirmations, billing, payment processing, and accurate data entry.
Added 3 days ago
C&
Administrator
Cushman & Wakefield
Saskatoon, SK
- Full-time
Provide excellent customer service to customers and retailers while managing the front desk, telephone and administration mail/e-mail
Added 4 days ago
IR
HR & Labour Relations Admin
Impact Recruitment
Vancouver, BC
- Full-time
…opportunity combines hands-on labour relations administration with front desk reception responsibilities, making it an excellent fit for someone who enjoys working with people while…
Added 5 days ago
PA
Front Desk Administrator (AutoPlanet Durham)
Performance Auto Group
Clarington, ON
- Full-time
AutoPlanet Durham is looking for a Front Desk Administrator to join their Dynamic Team!
Added 5 days ago
PA
Casual Floater Front Desk Administrator (Performance Auto Group - Niagara)
Performance Auto Group
St. Catharines, ON
- Part-time
Performance Auto Group is currently seeking a Casual Floater Front Desk Administrator to join our Niagara dealerships on a 6 month contract. The successful candidate will be primarily…
Added 5 days ago
PA
Part-Time Floater Front Desk Administrator (Head Office - Niagara)
Performance Auto Group
St. Catharines, ON
- Part-time
Performance Auto Group is currently seeking a Part-Time Floater Front Desk Administrator to join our Niagara dealerships. The successful candidate will be primarily responsible for…
Added 5 days ago
PA
Casual Floater Front Desk Administrator (Performance Auto Group - GTA)
Performance Auto Group
Brampton, ON
- Part-time
Performance Auto Group is currently seeking a Casual Floater Front Desk Administrator to join our GTA dealerships on a 6 month contract. The successful candidate will be primarily…
Added 5 days ago
PA
Full-Time Front Desk Administrator (Planet Ford)
Performance Auto Group
Brampton, ON
- Full-time
Planet Ford is looking for a Full-Time Front Desk Administrator to join their Dynamic Team! Part of the Performance Auto Group, a leading automotive group, we are committed to integrity,…
Added 5 days ago
PA
Full-Time Casual Floater Front Desk Administrator (Performance Auto Group - GTA)
Performance Auto Group
Brampton, ON
- Full-time
Performance Auto Group is currently seeking a Full-Time 6 Month Contract Casual Floater Front Desk Administrator to join our GTA Head Office. The successful candidate will be primarily…
Added 5 days ago
RI
Office Manager
Recruiting in Motion
Woodbridge, ON
- $50,000 to $60,000 CAD / year
- Full-time
Job Title: Office Manager / Front Desk Administrator
Added 7 days ago
AM
Funeral Branch Administrator
Arbor Memorial Inc
Toronto, ON
- $55,000 to $60,000 CAD / year
As a Funeral Branch Administrator at Highland Funeral Home located in Scarborough, Ontario, you will have the opportunity to provide outstanding customer service to the families we serve…
Added 7 days ago
BM
Human Resources Administrator - Contract - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
- Contract
Overseeing day-to-day HR office administration, including front desk coverage, filing, meeting room bookings, supplies management, employee communications, and preparation of HR materials.
Added 7 days ago
C
Dental Administrator
CalgaryPerio
Calgary, AB
- Full-time
As the Dental Administrator, you will be the first point of contact for our patients, playing a key role in creating a positive patient experience. You will be responsible for managing…
Added 7 days ago
CH
Assistant Clinic Director – Management Track
CARESPACE Health+Wellness
Cambridge, ON
- Full-time
This is not a front desk management role, office administration role, or general management job.
Added 7 days ago
1
Dental Receptionist-Empire Dental, Kamloops
123Dentist
Kamloops, BC
- $24 to $32 CAD / hour
- Part-time
…organized, dependable, and comfortable taking ownership of the front desk. The right candidate will have the experience to step into the role with confidence and help support the continued…
Added 8 days ago
BM
Senior Office Administrator
Baylis Medical Technologies
ON · Mississauga, ON
- Full-time
Maintain a professional, organized, and welcoming front desk and office environment
Added 8 days ago
Office Administrator
Harvest Operations Corp.
Calgary, AB
Manages reception desk operations and maintains a professional front-office environment.

Aston Carter

Operations Administrator

Trail, BC, Canada

$20 to $26 CAD / hour · Contract

Apply About employer

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Job details

Pay: $20 to $26 CAD / hour
Job type: Contract
Apply by: Nov 21, 2026
Experience: 23 years of experience in operations administration or a closely related administrative operations role.
Posting language: English · French
Posted: Oct 22, 2026

Original job description

English section of this bilingual listing.

Job Title: Operations Administrator

Job Description

The Operations Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement activities, and providing frontline support to employees and visitors. This role plays a key part in optimizing operational processes, supporting finance and HR-related tasks, and ensuring smooth day-to-day functioning in a busy, fully onsite environment.

Responsibilities

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay And Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

This role is fully onsite in a manufacturing/industrial plant environment. The standard schedule runs Monday to Thursday from 6:00 AM to 4:30 PM, offering a four-day workweek. You will work closely with a trail team of approximately 15 employees, including plant leadership and hourly staff, in a dynamic, operationally focused setting. The environment is fast-paced and production-oriented, with regular interaction across operations, finance, and administrative functions. You will use standard office technologies such as Microsoft Office, Outlook, and data management tools, and you will be based in the plant office area while supporting activities across the facility. The culture emphasizes innovation, sustainability, efficiency, and collaboration within a growing operational footprint.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay And Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Compile and maintain accurate production, operational, and compliance reports while supporting plant leadership and improving administrative processes. Coordinate procurement, reception, records, employee support, finance tasks, data entry, and visitor and meeting logistics.

Requirements

Requires 2–3 years of operations administration or related experience, strong Microsoft Office and Excel skills, accurate data entry, and experience supporting HR, operations, and finance activities. Candidates should also have customer service, organizational, communication, and problem-solving skills; manufacturing experience, D365 or similar ERP experience, and a high school diploma or relevant degree are listed as additional qualifications.

Skills

Operations Administration
Production Reporting
Compliance Reporting
Microsoft Excel
VLOOKUP
Pivot Tables
Data Entry
ADP
Procurement
Accounts Payable
Accounts Receivable
Financial Reconciliation
Bookkeeping
Customer Service
Records Management
Logistics Documentation

Visa sponsorship

Not detected in the job text

Keywords

Operations Administration
Manufacturing
Production Reporting
Compliance Reporting
Microsoft Office
Microsoft Excel
VLOOKUP
Pivot Tables
Outlook
ADP
D365 ERP
Data Entry
Data Management
Procurement
Logistics Documentation
Accounts Payable
Accounts Receivable
Bookkeeping
Budgeting
Financial Reconciliation
Timekeeping
Human Resources
Customer Service
Records Management
Travel and Expense Coordination
Reception
Plant Operations

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