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Added 2 mins ago
CW
Senior Estimator
Colas Western Canada Inc.
Calgary, AB
- Full-time
Coordinate with Contract Administrator on updating the estimate list in a timely manner.
Added 2 mins ago
R
Laboratory GxP Systems Specialist II
Replimune
Montreal, QC
- Full-time
The Laboratory GxP Systems Administrator is responsible for the administration, maintenance, compliance, and support of laboratory computerized systems used within a regulated GxP…
Added 2 mins ago
MT
Administrateur réseau/système - gestion clients - Network/System Administrator – Client Services
Mon Technicien
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- Full-time
Parents on the Run: free on-site childcare one evening a month
Added 2 mins ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 33 mins ago
CA
Senior Estimator
Cementation Americas
North Bay, ON
- Full-time
Prepare proposals for competitive bids and/or engineering studies at the scoping, pre-feasibility and feasibility level from the site visit up to and including final submission.
Added 33 mins ago
CO
Bylaw Intake Administrator (Relief)
City of Penticton
Penticton, BC
- Full-time
The City of Penticton is looking for a Relief Bylaw Intake Administrator, based in Penticton, B.C.
Added 1 hour ago
AC
Operations Administrator
Aston Carter
Trail, BC
- $20 to $26 CAD / hour
- Contract
The Operations Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement…
Added 1 hour ago
FV
Service Administrator - Security Monitoring
Fraser Valley Fire Protection Ltd
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- Full-time
The Service Administrator supports the office team with invoicing completed jobs, building estimates, booking appointments, and keeping records current.
Added 1 hour ago
T5
office administrator
Take 5 Oil Change
Coquitlam, BC
- Full-time
Added 1 hour ago
OB
Marketing Technology Lead Developer
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
Stack Governance & Administration: Serve as the technical administrator and owner of our integrated MarTech stack, ensuring system uptime, security, custom webhooks/API integrations, and…
Added 2 hours ago
GT
WARRANTY ADMINISTRATOR/ SERVICE COORDINATOR - OAKVILLE SERVICE TEAM
Grand Touring Automobiles
Oakville, ON
- Full-time
We are currently seeking a detail-oriented, organized, and customer-focused Warranty Administrator & Service Coordinator to join our Service team in Oakville. This hybrid role combines…
Added 2 hours ago
ER
Project Coordinator - Commercial Roofing
Empire Roofing
Windsor, ON
- Full-time
The Project Administrator plays a vital role in supporting the production team and ensuring the smooth and efficient execution of our projects.
Added 2 hours ago
S
Construction Inspector - Conveyance
Stantec
Windsor, ON
- Full-time
Provide an on-site presence to represent Stantec and the client by observing and reviewing projects during construction, monitoring conformance with plans, specifications, and other codes…
Added 3 hours ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
Schedule: Monday–Friday, [9am-5pm], with local errands and site visits as required
Added 3 hours ago
1
Marketing Technology Lead Developer
1-800-GOT-JUNK?
Vancouver, BC · Toronto, ON
- Full-time
Stack Governance & Administration: Serve as the technical administrator and owner of our integrated MarTech stack, ensuring system uptime, security, custom webhooks/API integrations, and…
Added 3 hours ago
SD
Education Assistant
School District 60
Fort St. John, BC
- Full-time
Reporting to the site Administrative Officer(s), this position is responsible for working under the direction of the classroom teacher and various District personnel in providing care for…
Added 3 hours ago
SC
Clerk Steno - Part-time 0.2 FTE (7 hours per week)
Simcoe County District School Board
Innisfil, ON
- Part-time
…secretarial duties of the school office under the direction of the…
Added 3 hours ago
R
Senior IT Administrator (On-site, Contract)
REDLAB
Toronto, ON
- Full-time
Hiring: Senior IT Administrator (On-site, Contract)
Added 3 hours ago
KI
Senior Project Manager
KAPP Infrastructure Inc.
Vaughan, ON
- $120,000 to $160,000 CAD / year
- Full-time
Receive new projects and review all specifications, drawings, and construction needs prior to mobilization to the site.
Added 4 hours ago
RP
Property Administrator- Odenak
Rhapsody Property Management Services
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the Property Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 5 hours ago
G
Supply Chain Administrator - Services
Graham
AB · Edmonton, AB
- Full-time
Graham is actively recruiting for a Supply Chain Administrator supporting the Services Division. Reporting to the Supply Chain Management Team Lead, the Supply Chain Administrator plays a…
Added 5 hours ago
Field Placement Specialist (Appendix D/Temporary Assignment: November 2026 - July 2028)
Mohawk College
Hamilton, ON
This position will involve traveling to various locations for site visits. Site visits may occur on weekends, so the occasional ability to work on weekends is required.
Added 6 hours ago
I
Technology Architect - Senior
isgSearch
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- Full-time
Senior Technology Architect / Database Administrator Work Arrangement: On-site, 5 days per week
Added 6 hours ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
Utilize and manage (including administrator to) various internal resources/programs: CRM tools, Solar, MS Office programs, Vendor portals, SharePoint.
Added 6 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…

Aston Carter

Operations Administrator

Trail, BC, Canada

$20 to $26 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $20 to $26 CAD / hour
Job type: Contract
Apply by: Nov 25, 2026
Experience: 23 years of experience in operations administration or a closely related administrative operations role.
Posting language: English · French
Posted: Oct 26, 2026

Original job description

English section of this bilingual listing.

Job Title: Operations Administrator

Job Description

The Operations Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement activities, and providing frontline support to employees and visitors. This role plays a key part in optimizing operational processes, supporting finance and HR-related tasks, and ensuring smooth day-to-day functioning in a busy, fully onsite environment.

Responsibilities

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay And Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

This role is fully onsite in a manufacturing/industrial plant environment. The standard schedule runs Monday to Thursday from 6:00 AM to 4:30 PM, offering a four-day workweek. You will work closely with a trail team of approximately 15 employees, including plant leadership and hourly staff, in a dynamic, operationally focused setting. The environment is fast-paced and production-oriented, with regular interaction across operations, finance, and administrative functions. You will use standard office technologies such as Microsoft Office, Outlook, and data management tools, and you will be based in the plant office area while supporting activities across the facility. The culture emphasizes innovation, sustainability, efficiency, and collaboration within a growing operational footprint.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay And Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Compile and maintain accurate production, operational, and compliance reports while supporting plant leadership and optimizing administrative processes. Coordinate procurement, reception, employee support, records, timekeeping, travel, and finance tasks, including AP/AR processing and reconciliations.

Requirements

Requires 2–3 years of experience in operations administration or a related administrative operations role, strong Microsoft Office and Excel skills, and accurate data-entry and reporting abilities. Candidates should also have customer service, organizational, communication, and basic accounting skills; manufacturing experience, D365 ERP familiarity, and a high school diploma or related degree are listed as additional qualifications.

Skills

Operations Administration
Production Reporting
Compliance Reporting
Microsoft Excel
VLOOKUP
Pivot Tables
Data Entry
ADP
Procurement
Accounts Payable
Accounts Receivable
Reconciliations
Budgeting
Bookkeeping
Customer Service
Records Management

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft Excel
VLOOKUP
Pivot Tables
Microsoft Word
Microsoft Outlook
ADP
D365 ERP
Enterprise Resource Planning
Production Reporting
Compliance Reporting
Data Entry
Data Management
Data Analysis
Procurement
Logistics Paperwork
Accounts Payable
Accounts Receivable
Receipt Reconciliation
Credit Card Reconciliation
Budgeting
Bookkeeping
Timekeeping
Benefits Enrollment
Human Resources Administration
Manufacturing
Plant Operations
Records Management
Travel and Expense Coordination
Front Desk Reception

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