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Added 10 mins ago
BG
Service Technician - Shop_CA
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- Full-time
Mentor and oversee apprentices to support their professional growth.
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BG
Vice President, Business Operations
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- Full-time
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SD
Pharmacy Assistant, Hourly Part Time Day
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- Part-time
Assist in prescription preparation to company's standards and professional services
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- Full-time
Assist in prescription preparation to company's standards and professional services
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Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
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Shoppers Drug Mart
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- Full-time
…health care providers, practice to full scope in providing professional services, dispensing medication, and assisting in the maintenance of the…
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Sr. HRIS Analyst
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- Full-time
This role provides senior-level HRIS support, solutions and coverage, ensuring continuity of day-to-day HR systems operations while supporting ongoing HR technology initiatives.
Added 10 mins ago
CG
Security Guard - Spare Overnights - Markham
Commissionaires Great Lakes
Markham, ON
- Part-time
Commissionaires Great Lakes offers an immediate opportunity for a versatile, highly motivated Security Professional. We are looking for an individual with excellent interpersonal and verbal…
Added 10 mins ago
W
Chef Supervisor
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- Full-time
…demonstrating our values and working in alignment with procedures, systems, policies, and best practices, and as Supervisor, working with a team to do the same. Although mostly a hands-on…
Added 10 mins ago
TT
Senior Cybersecurity/Network Administrator
The Taggart Group of Companies
Ottawa, ON
- Full-time
ISC2 Certified Information Systems Security Professional (CISSP)
Added 10 mins ago
E
Systems Administrator
Elmwood
St. Catharines, ON
- Full-time
Are you looking for a real professional challenge? An organization capable of supporting your ambitions? A company where autonomy, openness and family spirit are at the heart of a…
Added 10 mins ago
V
Warehouse Associate - Sudbury, ON
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Sudbury, ON · Ontario - Sudbury
- Full-time
Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact.…
Added 10 mins ago
RG
Director, Financial Reporting
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- Full-time
…accommodating legitimate differences in business models and accounting…
Added 10 mins ago
B
BMO Capital Markets Summer 2027 Investment Banking Analyst, Toronto
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- Full-time
…experience in your assigned business group, you will participate in professional development sessions and events throughout the…
Added 10 mins ago
GE
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Professional Representation: Maintain a professional demeanor and positive attitude when interacting with customers and the public.
Added 10 mins ago
M
Specialist, Client Finance
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Remote, Canada
- Full-time
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Marketbridge partners with leading B2B brands to create unified Go-to-Market® systems that connect strategy, AI, creativity, activation and measurement. With a team of 350+ across North…
Added 10 mins ago
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Intermediate Accountant, Accounts Payable
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Toronto, ON
- Full-time
…correcting adjustments are made, and finally, the role will support the preparation and analysis for periodic financial reporting and providing recommendation for the improvement of daily…
Added 25 mins ago
TG
ISO Finance Coordinator Intern
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- $20 to $23 CAD / hour
- Full-time
…operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product…
Added 25 mins ago
TG
ISO Coordinator Intern
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- $20 to $23 CAD / hour
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Added 25 mins ago
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Added 25 mins ago
AG
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…Salesforce development activities, contributing to solutions that support business needs across the organization. From building and improving platform capabilities to strengthening…
Added 25 mins ago
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- $157,000 to $192,000 CAD / year
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Added 25 mins ago
Level 2 IT Support Technician
Quadbridge
Montreal, QC
Technical Customer Support Specialist – Level 2

Aston Carter

Operations Administrator

Trail, BC, Canada

$25 to $30 CAD / hour · Contract

Apply About employer

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Job details

Pay: $25 to $30 CAD / hour
Job type: Contract
Experience: 3 years of experience in operations administration or a closely related administrative operations role.
Posting language: English · French
Posted: Oct 30, 2026

Original job description

English section of this bilingual listing.

Job Title: Office Administrator

Job Description

The Office Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement activities, and providing frontline support to employees and visitors. This role plays a key part in optimizing operational processes, supporting finance and HR-related tasks, and ensuring smooth day-to-day functioning in a busy, fully onsite environment.

Responsibilities:

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills:

3 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications:

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

This role is fully onsite in a manufacturing/industrial plant environment. The standard schedule runs Monday to Thursday from 6:00 AM to 4:30 PM, offering a four-day workweek. You will work closely with a trail team of approximately 15 employees, including plant leadership and hourly staff, in a dynamic, operationally focused setting. The environment is fast-paced and production-oriented, with regular interaction across operations, finance, and administrative functions. You will use standard office technologies such as Microsoft Office, Outlook, and data management tools, and you will be based in the plant office area while supporting activities across the facility. The culture emphasizes innovation, sustainability, efficiency, and collaboration within a growing operational footprint.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

This is a fully onsite position in Trail,BC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Office Administrator

Job Description

Responsibilities:

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills:

3 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications:

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Operations Administrator supports daily plant activities by managing production reports, procurement, and administrative tasks. They also provide frontline support to visitors and assist with finance and HR-related processes.

Requirements

Candidates must have at least 3 years of experience in operations administration and proficiency in Microsoft Office, particularly Excel. A high school diploma or a degree in a related field is required, along with strong organizational and communication skills.

Skills

Operations administration
Data entry
Microsoft Office
Excel
VLOOKUP
Pivot tables
Customer service
Accounts payable
Accounts receivable
Procurement
Compliance reporting
Timekeeping
Administrative support
Logistics documentation
Budgeting
Bookkeeping

Visa sponsorship

Not detected in the job text

Keywords

Operations Administrator
Manufacturing
Industrial
ADP
D365 ERP
Procurement
PPE
Accounts Payable
Accounts Receivable
Data Analysis
Compliance
Travel and Expense
Reconciliation
Administrative Support
Logistics
Record Keeping
Office Administration
Plant Operations
Budgeting
Bookkeeping

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