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Added 1 hour ago
E
Bookkeeper/Office Administrator
EarthEx
Selkirk, MB · East Selkirk, MB
- Part-time
Maintain accurate financial records, including accounts payable, accounts receivable, general ledger entries, and daily financial transactions using QuickBooks Online.
Added 4 hours ago
CM
Corporate Accountant – Full-Cycle Accounting (US Moving Operations)
Codix Management Inc.
Vancouver, BC
- Full-time
Enter and code all vendor invoices and expenses; manage accounts payable and vendor payment runs.
Added 6 hours ago
CH
Administrateur de bureau
Cardinal Health Canada
Dorval, QC
- Full-time
Cardinal is currently seeking an Office Administrator to fill a permanent, full-time position at its distribution center in Dorval, Quebec.
Added 6 hours ago
B
Bilingual Lease Analyst (FR/ENG)
BGIS
Toronto, ON
- Full-time
Reports on Monthly Accounts Payable (AP) deliverables
Added 6 hours ago
SD
Store Administrator, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Hamilton, ON
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 7 hours ago
AM
Funeral Branch Administrator
Arbor Memorial Inc.
Regina, SK
- Full-time
As a Funeral Branch Administrator at Regina Funeral home & Cemetery located in Regina, Saskatchewan, you will have the opportunity to provide outstanding customer service to the families we…
Added 7 hours ago
P
Marketing Administator-Coordinator/Coordonnateur(trice) administratif(ve) et marketing
Playground
Kahnawake 14 Réserve Indienne, QC
- Full-time
Invoice Review & AP Coordination: Review 10-20 vendor invoices weekly for accuracy against POs before forwarding to Accounts Payable.
Added 7 hours ago
GR
Office Administrator
Goldbeck Recruiting
AB · Edmonton, AB
- $60,000 to $70,000 CAD / year
- Full-time
Office Administrator (Accounts Payable & Receivable Administrator)
Added 7 hours ago
MT
Service Administrator NEW!!!
Maxim Truck and Trailer
Winnipeg, MB
- Full-time
…keeping operations running smoothly? We are seeking a Service Administrator to support our busy service department by managing work order administration, invoicing, customer follow-up,…
Added 7 hours ago
LE
Executive Finance Administrator
Logic Executive Search & Workplace Solutions
Windsor, ON
- $70,000 to $75,000 CAD / year
- Full-time
Maintaining accurate Accounts Payable records and monitoring aging reports.
Added 8 hours ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 8 hours ago
KR
Insolvency Estate Accountant & Trust Administrator
KAS Recruitment
Surrey, BC
- $65,000 to $90,000 CAD / year
- Full-time
Our client is a well-established and growing Licensed Insolvency Trustee (LIT) firm seeking a detail-oriented, organized, and communicative Estate Accountant & Trust Administrator.
Added 8 hours ago
CH
Administrateur de bureau
Cardinal Health
Dorval, QC · Canada-Dorval
- Full-time
Cardinal is currently seeking an Office Administrator to fill a permanent, full-time position at its distribution center in Dorval, Quebec.
Added 8 hours ago
CW
Branch Administrator
CIBC Wood Gundy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…budget and expenses to ensure profitability. Review and process accounts payable for Branch Manager approval, as well as monitor branch summary of revenue and…
Added 11 hours ago
B
Bilingual Lease Analyst (FR/ENG)
BGIS
Toronto, ON
- Full-time
Reports on Monthly Accounts Payable (AP) deliverables
Added 12 hours ago
SC
Department Purchasing and Contract Administrator
Strathcona County
Sherwood Park, AB
- Full-time
Identify and resolve accounts payable issues and provide explanations on purchases
Added 13 hours ago
C
Senior Branch Administrator, Wood Gundy-Bilingual
CIBC
Quebec, QC
- Full-time
…budget and expenses to ensure profitability. Review and process accounts payable for Branch Manager approval, as well as monitor branch summary of revenue and…
Added 13 hours ago
C
Branch Administrator Wood Gundy
CIBC
Toronto, ON
- Full-time
…budget and expenses to ensure profitability. Review and process accounts payable for Branch Manager approval, as well as monitor branch summary of revenue and…
Added 14 hours ago
BP
Executive Finance Administrator
BELFOR Property Restoration Canada
Windsor, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts…
Added 18 hours ago
AM
Funeral Branch Administrator
Arbor Memorial Inc.
Barrie, ON
- $50,000 to $55,000 CAD / year
- Full-time
As a Funeral Branch Administrator at Marshall Funeral Home located in Richmond Hill, Ontario, you will have the opportunity to provide outstanding customer service to the families we serve…
Added 18 hours ago
AM
Funeral Branch Administrator
Arbor Memorial Inc.
Toronto, ON · Greater Toronto Area, Canada
- $55,000 to $60,000 CAD / year
- Full-time
As a Funeral Branch Administrator at Highland Funeral Home located in Scarborough, Ontario, you will have the opportunity to provide outstanding customer service to the families we serve…
Added 1 day ago
UH
Lone Tree Inc. | Junior Corporate Administrator
UpSourced HR
Lethbridge, AB
- Full-time
…estate administration. Were looking for a Junior Corporate Administrator to keep our office and accounts running day to…
Added 1 day ago
CA
Accounts Payable Administrator
Cementation Americas
North Bay, ON
- Full-time
Reporting to the Accounts Payable Supervisor, the Accounts Payable Administrator manages the full-cycle invoice process, ensuring accurate, timely vendor payments and financial…
Added 1 day ago
Member IT Services - Senior Cloud and Infrastructure Engineer
Mohawk Medbuy Corporation (MMC)
Burlington, ON · Toronto, ON
…in-hospital logistics, warehousing, technology, procure-to-pay and accounts…
Added 1 day ago
UH
Lone Tree Inc. | Senior Corporate Administrator
UpSourced HR
Lethbridge, AB
- Full-time
Oversee full-cycle accounts receivable and payable, including invoicing, collections, vendor payments and reconciliations.

Aston Carter

Operations Administrator

Trail, BC, Canada

$20 to $26 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $20 to $26 CAD / hour
Job type: Contract
Experience: 23 years of experience in operations administration or a closely related administrative operations role.
Posting language: English · French
Posted: Oct 27, 2026

Original job description

English section of this bilingual listing.

Job Title: Operations Administrator

Job Description

The Operations Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement activities, and providing frontline support to employees and visitors. This role plays a key part in optimizing operational processes, supporting finance and HR-related tasks, and ensuring smooth day-to-day functioning in a busy, fully onsite environment.

Responsibilities

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

This role is fully onsite in a manufacturing/industrial plant environment. The standard schedule runs Monday to Thursday from 6:00 AM to 4:30 PM, offering a four-day workweek. You will work closely with a trail team of approximately 15 employees, including plant leadership and hourly staff, in a dynamic, operationally focused setting. The environment is fast-paced and production-oriented, with regular interaction across operations, finance, and administrative functions. You will use standard office technologies such as Microsoft Office, Outlook, and data management tools, and you will be based in the plant office area while supporting activities across the facility. The culture emphasizes innovation, sustainability, efficiency, and collaboration within a growing operational footprint.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

This is a fully onsite position in Trail,BC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Operations Administrator

Job Description

Responsibilities

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Operations Administrator supports daily plant and office operations by maintaining production reports, coordinating procurement, and managing administrative tasks. They also provide frontline support to employees and visitors while assisting with finance and HR-related functions.

Requirements

Candidates must have 2-3 years of experience in operations administration and proficiency in Microsoft Office, particularly Excel. A high school diploma or a degree in finance, business, or a related field is required.

Skills

Operations administration
Customer service
Microsoft Office
Excel
Data entry
Logistics documentation
Human resources support
Finance support
Accounts payable
Accounts receivable
Data analysis
Organizational skills
Communication skills
Problem-solving
Multitasking
D365 ERP

Visa sponsorship

Not detected in the job text

Keywords

Operations Administration
Production Reporting
Compliance
Procurement
ADP
Timekeeping
Accounts Payable
Accounts Receivable
Data Entry
Microsoft Office
Excel
VLOOKUP
Pivot Tables
D365 ERP
Manufacturing
Industrial
Bookkeeping
Budgeting
Logistics
Administrative Support
Customer Service
Travel and Expense
Reconciliation
Front Desk
Reception

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