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Added 5 mins ago
SF
Corporate Actions & Security Master
SGGG Fund Services Inc.
Toronto, ON
- $55,000 to $60,000 CAD / year
- Full-time
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…
Added 5 mins ago
AM
Membership and Benefits Administrator
Alberta Medical Association (AMA)
AB · Alberta, Canada
- $54,633 to $71,022 CAD / year
- Temporary
The AMA is recruiting for the position of Membership and Benefits Administrator. As a member of the Member Services team, the Membership and Benefits Administrator will play a critical role…
Added 5 mins ago
AI
Service Delivery Manager (French)
Apptoza Inc.
Montreal, QC
- Full-time
Drive continuous service improvement initiatives to enhance efficiency, reliability, and customer satisfaction."
Added 5 mins ago
CN
Time & Attendance Administrator
Canadian Natural
Calgary, AB
- Full-time
…integrity of payroll and workforce data while providing exceptional customer service and timely resolution of payroll and timekeeping inquiries. This position offers an excellent…
Added 5 mins ago
LC
Vendor On-boarding Specialist
Loblaw Companies Limited
Brampton, ON
- Full-time
Initiate and implement vendor onboarding for all Vendors, Brokers, both domestic and offshore, within established service level agreements (SLAs).
Added 5 mins ago
Business Development Manager, Road
DSV
Vancouver, BC
Service oriented and able to resolve customer grievances • Strong interpersonal skills, building professional relationships internally and externally
Added 20 mins ago
SC
Corporate Services Administrator - Edmonton
Servus Credit Union
Edmonton, AB
- Full-time
The Corporate Services Administrator provides operational and administrative support that contributes to the efficient delivery of Corporate Services programs and services across the…
Added 35 mins ago
A
New Accounts Administrator
Aviso
Vancouver, BC
- $46,000 to $55,000 CAD / year
- Full-time
The New Accounts Administrator interacts daily with other individuals in Operations as well as our Service Centre. Continuous improvement is front of mind and the incumbent will be expected…
Added 35 mins ago
MU
Admissions Administrator
McGill University
Montreal, QC · McLennan Library
- Part-time
…Works well under pressure by providing outstanding admission service to current and prospective students to meet enrolment targets. Resourceful in remaining current on changes in…
Added 35 mins ago
IS
Intermediate IT Systems Administrator
Intelica Solutions Inc.
Calgary, AB
- Full-time
…solutions for our clients and take pride in good technical work and customer…
Added 35 mins ago
SS
Contract Administrator in Concord, ON L4K 4V8, Canada
Select Source International
Concord, ON
- Contract
We are seeking a motivated and detail-oriented Service Contract Administrator to join the Service Contract Administration team in Concord, Ontario. This is an excellent opportunity for an…
Added 50 mins ago
Office Administrator (6-month contract) - Kelowna (1126)
Trail Appliances Ltd.
Kelowna, BC
As an Office Administrator you will work very closely with customers and the showroom teams. In this role you will be 50% customer facing and 50% completing administration functions.
Added 1 hour ago
MT
Accounts Payable Administrator
Maxim Truck and Trailer
Winnipeg, MB
- Full-time
Reporting to the Controller, the AP administrator ensures accurate and timely payment and recording of accounts to Maxim vendors for services rendered. The AP administrator is responsible…
Added 1 hour ago
MD
State Program Administrator Director - Government Relations & Stakeholder Outreach Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Director
Added 1 hour ago
WD
Bilingual Dental Receptionist (English/French)
WORKFORCE Dental Staffing Solutions
Orleans, ON
- Temporary
We have an exciting temp-to-perm opportunity for a bilingual Dental Administrator in Orleans, Ottawa!
Added 1 hour ago
NG
Office Administrator
Nexus Gremont Capital Advisors
Toronto, ON
- Full-time
Role Description The Office Administrator is a full-time, on-site role based in Toronto, ON, responsible for ensuring smooth daily operations of the office. This role manages reception…
Added 1 hour ago
QM
Spécialiste en protection automobile / Vehicle Protection Specialist
Quantum Management Services Ltd.
Laval, QC
- Full-time
- Experience as an auto mechanic, a service advisor, body technician, service manager, warranty administrator, or auto claims adjuster
Added 1 hour ago
Receptionist
Somerset West Community Health Centre
Ottawa, ON
Reporting to: Office administrator - Corporate services
Added 1 hour ago
D
Dental Administrator - Dr. Rachel Navaneelan & Associates
dentalcorp
Cornwall, ON · Dr. Rachel Navaneelan & Associates
- Full-time
The wage for this Dental Administrator position is $21-$26/hour depending on skills, experience, and location.
Added 1 hour ago
Payroll Administrator - Payroll
Capital Regional District
Victoria, BC
Excellent communication (verbal and written), interpersonal and customer service skills.
Added 2 hours ago
Accommodated Testing Services Administrator
University of Toronto
Toronto, ON
As an Accommodated Testing Services Administrator, you will be responsible for supporting the day-to-day activity of the unit, including: providing excellent front-line service to students,…
Added 2 hours ago
FH
Contract Administrator
Fuze HR Solutions
Markham, ON
- Contract
…dealerships and customers across Canada. They are seeking a Contract Administrator to join their team and support the accurate and timely processing of financial…
Added 2 hours ago
WR
Office Manager – Wholesale Distribution
Wealthy Recruiting
Montreal, QC
- Full-time
…coordinate a small team of approximately 3–4 employees across customer service and purchasing, while overseeing the flow of orders, communication with sales representatives and buyers,…
Added 2 hours ago
EP
Residential Accounting/Lease Administrator
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
We are seeking a proactive and detail orientated Residential Accounting/Lease Administrator to join our passionate team. Reporting to the Director of Residential and Tenant Services, this…
Added 2 hours ago
AC
Operations Administrator
Aston Carter
Trail, BC
- $20 to $26 CAD / hour
- Contract
Strong customer service skills with the ability to handle phone and email inquiries professionally.

Aston Carter

Operations Administrator

Trail, BC, Canada

$20 to $26 CAD / hour · Contract

Apply About employer

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Job details

Pay: $20 to $26 CAD / hour
Job type: Contract
Experience: 23 years of experience in operations administration or a closely related administrative operations role.
Posting language: English · French
Posted: Oct 27, 2026

Original job description

English section of this bilingual listing.

Job Title: Operations Administrator

Job Description

The Operations Administrator supports daily plant and office operations by compiling and maintaining accurate production and compliance reports, coordinating administrative and procurement activities, and providing frontline support to employees and visitors. This role plays a key part in optimizing operational processes, supporting finance and HR-related tasks, and ensuring smooth day-to-day functioning in a busy, fully onsite environment.

Responsibilities

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

This role is fully onsite in a manufacturing/industrial plant environment. The standard schedule runs Monday to Thursday from 6:00 AM to 4:30 PM, offering a four-day workweek. You will work closely with a trail team of approximately 15 employees, including plant leadership and hourly staff, in a dynamic, operationally focused setting. The environment is fast-paced and production-oriented, with regular interaction across operations, finance, and administrative functions. You will use standard office technologies such as Microsoft Office, Outlook, and data management tools, and you will be based in the plant office area while supporting activities across the facility. The culture emphasizes innovation, sustainability, efficiency, and collaboration within a growing operational footprint.

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Trail, BC.

This is a fully onsite position in Trail,BC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Operations Administrator

Job Description

Responsibilities

Compile, format, and verify the accuracy of daily, weekly, and monthly operational and production reports.
Assist employees with ADP system access, time entry, and benefits enrollment questions and issues.
Ensure all compliance reporting is completed accurately and on time for the Operating Compliance plan.
Support the plant and operations leadership team in developing, planning, and coordinating operational activities.
Optimize operational processes and procedures for maximum efficiency while maintaining quality standards.
Manage site-level procurement by maintaining stock of office, PPE, and general supplies and placing orders as needed.
Organize, file, and store information in both paper and digital formats to maintain orderly records.
Support budgeting and bookkeeping procedures and provide administrative assistance to finance-related activities.
Process site-level accounts payable and accounts receivable in coordination with the head office.
Handle incoming queries by phone and email, providing professional and timely responses.
Manage front desk sign-in and reception activities for employees, visitors, and contractors.
Maintain accurate timekeeping records and take meeting minutes for operational and site-related meetings.
Manage incoming mail and front door deliveries, ensuring items are logged and routed appropriately.
Coordinate and manage travel and expense (T&E) site visits, including preparing office and conference rooms, arranging lunches, and providing support to visitors.
Assist with receipt and credit card reconciliations to support accurate financial reporting.
Perform daily production and other data entry tasks, ensuring data is complete, accurate, and up to date.
Prepare and draft letters, certificates, and other business documents as required.
Provide general administrative support and assist colleagues whenever necessary to ensure smooth operations.

Essential Skills

23 years of experience in operations administration or a closely related administrative operations role.
Strong customer service skills with the ability to handle phone and email inquiries professionally.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience using Excel functions such as VLOOKUP and pivot tables.
Data entry skills with a strong focus on accuracy and speed.
Knowledge of logistics paperwork and related documentation processes.
Experience with administrative support in areas such as human resources, operations, and finance.
Ability to support basic accounting functions, including AP/AR processing and reconciliations.
Comfort working with data analysis and data management software.
Ability to work in a call center or high-volume communication environment when needed.
Strong organizational and administrative skills.
Excellent written and verbal communication skills.
High attention to detail with strong analytical and problem-solving abilities.
Ability to multitask and manage competing priorities in a fast-paced environment.

Additional Skills & Qualifications

Experience with D365 ERP or similar enterprise resource planning systems.
Experience in a manufacturing or industrial environment.
High school diploma or a degree in finance, business, or a related field.
Experience supporting budgeting and bookkeeping procedures.
Familiarity with operations in a production or plant setting.
Ability to collaborate effectively within a small team and support colleagues across different functions.

Work Environment

Job Type & Location

This is a Contract position based out of Trail, BC.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Job Type & Location

This is a Contract position based out of Trail, BC.

Workplace Type

This is a fully onsite position in Trail,BC.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Operations Administrator supports daily plant and office operations by maintaining production reports, coordinating procurement, and managing administrative tasks. They also provide frontline support to employees and visitors while assisting with finance and HR-related functions.

Requirements

Candidates must have 2-3 years of experience in operations administration and proficiency in Microsoft Office, particularly Excel. A high school diploma or a degree in finance, business, or a related field is required.

Skills

Operations administration
Customer service
Microsoft Office
Excel
Data entry
Logistics documentation
Human resources support
Finance support
Accounts payable
Accounts receivable
Data analysis
Organizational skills
Communication skills
Problem-solving
Multitasking
D365 ERP

Visa sponsorship

Not detected in the job text

Keywords

Operations Administration
Production Reporting
Compliance
Procurement
ADP
Timekeeping
Accounts Payable
Accounts Receivable
Data Entry
Microsoft Office
Excel
VLOOKUP
Pivot Tables
D365 ERP
Manufacturing
Industrial
Bookkeeping
Budgeting
Logistics
Administrative Support
Customer Service
Travel and Expense
Reconciliation
Front Desk
Reception

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