Payroll Associate

Job Title: Payroll Associate

Job Description

The Payroll Associate plays a key role in ensuring accurate and compliant payroll operations for Canadian employees. This position focuses on creating and processing Records of Employment (ROEs), supporting payroll processing activities, and resolving employee inquiries related to pay and employment status. You work closely with the payroll team, handle high volumes of data, and help maintain strong compliance with internal policies and regulatory requirements.

Responsibilities

• Create, review, and submit Records of Employment (ROEs) in accordance with regulatory requirements.
• Process ROEs using both manual entry and the Oracle Fusion Cloud payroll system.
• Ensure all ROE submissions comply with Service Canada guidelines and standards.
• Investigate and resolve discrepancies related to insurable earnings, hours worked, and separation reasons.
• Support end-to-end payroll processing activities for Canadian employees as required.
• Perform accurate data entry, validations, and reconciliations within payroll and HRIS systems.
• Address employee inquiries related to pay, deductions, and employment status in a professional and timely manner.
• Support internal and external payroll audits by preparing data, reports, and documentation.
• Assist with payroll-related reporting requirements and maintain clear audit trails.
• Collaborate closely with payroll team members to ensure smooth, accurate, and compliant payroll operations.
• Manage a high volume of payroll transactions and documentation while maintaining attention to detail.
• Adapt to changing business needs and shifting priorities within a fast-paced payroll environment.

Essential Skills

• Experience working in a high-volume payroll environment.
• Familiarity with complex or large organizational payroll structures.
• Previous experience with Oracle Fusion Cloud in a payroll context.
• Experience supporting in-house payroll operations.
• Demonstrated ability to handle multiple priorities and adapt to changing business needs.
• Proven track record of maintaining strong compliance with internal policies and regulatory standards.
• Comfort working with data, reports, and audit trails in a payroll or HRIS environment.
• Hands-on experience with Records of Employment (ROE) processing.
• Proficiency with payroll HRIS systems.
• Strong Excel skills, including VLOOKUPs and pivot tables.
• Knowledge of payroll accounting principles.
• Ability to manage high volumes of data with strong attention to detail.

Additional Skills & Qualifications

• Experience with Oracle Fusion payroll functionality.
• Exposure to other HRIS or payroll systems such as PeopleSoft and Workday.
• Understanding of T2200-related documentation and processes.
• Experience in accounting or payroll accounting.
• Strong analytical and problem-solving skills when working with payroll data.
• Effective communication skills for interacting with employees and team members.
• Interest in learning and growing within an in-house payroll environment.

Work Environment

You join a tight-knit payroll team that includes experienced Payroll Specialists in a collaborative and supportive environment. The role is full-time at 40 hours per week, with a typical schedule of 8:00 AM to 5:00 PM and a 1-hour lunch break, and overtime may be possible based on business needs. The work model begins as fully onsite and transitions to a hybrid arrangement with four days per week in the office and one remote day (Thursday). You work with modern payroll and HRIS technologies, including Oracle Fusion Cloud and Excel, and gain exposure to in-house payroll operations, complex organizational structures, and a variety of payroll processes. The culture emphasizes learning, collaboration, and the opportunity to extend your contract and broaden your payroll expertise.

Job Type & Location

This is a Contract position based out of Mississauga, ON.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Mississauga, ON.

Workplace Type

This is a fully onsite position in Mississauga,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.