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Added 14 mins ago
P
Payroll Specialist
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- $70,000 to $75,000 CAD / year
- Full-time
…to administer and coordinate complex multi-country payroll operations across the Americas region, ensuring accuracy, compliance and efficiency. This role reports to the Sr. Payroll Manager.…
Added 16 mins ago
J
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- Full-time
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LM
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Immunologist-Allergist
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Added 16 mins ago
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St. Catharines, ON
- Full-time
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Back Office Associate Part Time - 7160 North Bay
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- Part-time
Added 16 mins ago
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Added 31 mins ago
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Added 37 mins ago
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- Full-time
You will play a central role in our operations.
Added 37 mins ago
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Added 49 mins ago
Finance Manager
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Ottawa, ON
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Added 49 mins ago
Practice Manager
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Oversee daily operations, scheduling, inventory, and facility management
Added 49 mins ago
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Added 52 mins ago
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Global Trade Systems Optimization & Strategy Manager
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Vancouver, BC
- Full-time
…execution. The team partners across Trade Compliance, Trade Operations, Global Fulfillment and Upstream Supply Chain, Finance, Technology, and regional business teams to drive efficiency,…
Added 52 mins ago
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Intermediate Hydrogeologist or Hydrogeological Engineer
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Added 1 hour ago
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Claims Analyst
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Added 1 hour ago
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Added 1 hour ago
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Associate Director, National Accounts
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…Management, Cash Management, Capital Markets, Wealth Management, Loan Operations etc.) and external stakeholders (prospects/clients and their advisors, accountants & lawyers) as necessary…
Added 1 hour ago
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Added 1 hour ago
M
Senior Field Supervision Manager (Mandarin)
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Added 1 hour ago
Chief Operating Officer - Deer Lodge Health Group
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…Senior Management team providing leadership on strategic and operations issues. As the senior leader, the COO works collaboratively across sectors and organizations to manage the…

Aston Carter

Project Coordinator

Calgary, AB, Canada

$75,000 to $90,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $75,000 to $90,000 CAD / year
Job type: Full-time
Posting language: English · French
Posted: Oct 13, 2026

Original job description

English section of this bilingual listing.

Job Title: Project Coordinator

The Project Coordinator plays a critical role in supporting multiple concurrent client engagements, executive search projects, and internal operations within a fast-paced professional services environment. This individual serves as a central hub for consultants, candidates, and internal stakeholders, ensuring projects move forward efficiently, deadlines are met, and deliverables are executed to a consistently high standard.

Key Qualifications

2-3 years of project coordination experience supporting multiple projects, stakeholders, and deadlines simultaneously

5-10 years of overall professional experience, ideally within a professional services environment

Proven ability to thrive in a fast-paced environment managing multiple priorities and competing timelines

Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, and Outlook

Exceptional writing, proofreading, and editing skills with experience producing polished reports, proposals, presentations, and business correspondence

Strong organizational skills and meticulous attention to detail

Proven ability to handle confidential information with discretion and professionalism

Excellent communication and relationship-building skills

Self-motivated, proactive, and able to work independently while collaborating effectively with a team

Preferred Qualifications

Experience with Salesforce or similar CRM systems

Experience supporting client-facing professionals, consultants, or leadership

Experience with invoicing, expense management, or project administration processes

Previous experience within executive search, consulting, legal, accounting, engineering, or other professional services environments

Ideal Candidate Profile

Thrives in a high-volume, deadline-driven environment

Can effectively juggle multiple projects, timelines, and stakeholder requests simultaneously

Produces accurate, executive-level deliverables with minimal revisions

Anticipates needs, solves problems proactively, and keeps projects moving forward despite changing priorities

Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $75000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Job Title: Project Coordinator

Key Qualifications

2-3 years of project coordination experience supporting multiple projects, stakeholders, and deadlines simultaneously

5-10 years of overall professional experience, ideally within a professional services environment

Proven ability to thrive in a fast-paced environment managing multiple priorities and competing timelines

Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, and Outlook

Exceptional writing, proofreading, and editing skills with experience producing polished reports, proposals, presentations, and business correspondence

Strong organizational skills and meticulous attention to detail

Proven ability to handle confidential information with discretion and professionalism

Excellent communication and relationship-building skills

Self-motivated, proactive, and able to work independently while collaborating effectively with a team

Preferred Qualifications

Experience with Salesforce or similar CRM systems

Experience supporting client-facing professionals, consultants, or leadership

Experience with invoicing, expense management, or project administration processes

Previous experience within executive search, consulting, legal, accounting, engineering, or other professional services environments

Ideal Candidate Profile

Thrives in a high-volume, deadline-driven environment

Can effectively juggle multiple projects, timelines, and stakeholder requests simultaneously

Produces accurate, executive-level deliverables with minimal revisions

Anticipates needs, solves problems proactively, and keeps projects moving forward despite changing priorities

Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $75000.00 - $90000.00/yr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Apply About employer

More about this job

Responsibilities

The Project Coordinator supports multiple concurrent client engagements, executive search projects, and internal operations. They serve as a central hub for consultants and stakeholders to ensure projects move forward efficiently and deliverables meet high standards.

Requirements

Candidates must have 2-3 years of project coordination experience and 5-10 years of overall professional experience in a professional services environment. Proficiency in Microsoft Office and strong organizational, communication, and writing skills are required.

Skills

Project coordination
Microsoft Office
Word
Excel
PowerPoint
Teams
Outlook
Writing
Proofreading
Editing
Organizational skills
Communication
Relationship-building
Salesforce
Expense management
Project administration

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Professional Services
Executive Search
Consulting
Stakeholder Management
Microsoft Office
Salesforce
CRM
Invoicing
Expense Management
Project Administration
Business Correspondence
Reporting
Presentations
Deadline-driven

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