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ATCO Group

Administration Clerk

Yellowknife, NT, X1A 2P8, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
Posting language: English
Posted: Nov 3, 2026

Original job description

Who We Are:

ATCO Fire Prevention Services (AFPS) is a multi-discipline fire and life safety company offering inspection, testing, maintenance, and repair services for fire alarms, sprinklers, special hazard systems, extinguishers, and emergency lighting. With operations across Western and Northern Canada, we offer unique opportunities for travel and professional growth.

Description:

ATCO Frontec is seeking a full-time Administration Clerk to join our team at ATCO Fire Prevention Services in Yellowknife, NT. The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support.

This is a temporary 18-month contract. This position will be based on-site in our office in Yellowknife, NT.

Responsibilities:

Front Desk duties: phone handling, customer service, and supply upkeep
Review, code, and approve invoices for processing.
Track and issue receipts on purchase orders.
Prepare and process client quotes and invoices.
Schedule travel arrangements that include accommodations, flights, vehicle rentals
Participate in internal and external audits.
Collect, verify, and summarize timesheets for submission.
Maintain accurate records of hours worked and leave taken via online time management systems
Provide general administrative support to the management team.
Take and distribute meeting minutes; manage internal action logs.
Maintain and update physical and electronic filing systems.
Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
Ad hoc support to office and staff and Yellowknife operations

Qualifications:

Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
High school diploma or equivalent required; post-secondary education in a related field is an asset
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
Experience with timecard entry, accounts payable/receivable, and ordering parts
Strong communication skills, both written and verbal; comfortable speaking in front of a team
Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
Self-motivated, adaptable, and a collaborative team player with a willingness to learn
Ability to work on-site at the designated office location
Understanding of business operating systems and general office technology

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

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More about this job

Responsibilities

The Administration Clerk is responsible for planning and scheduling work activities, managing financial records, and providing comprehensive administrative support. Duties include front desk operations, invoice processing, travel coordination, and maintaining accurate timekeeping records.

Requirements

Candidates must have a minimum of 2 years of experience in office administration and a high school diploma or equivalent. Proficiency in Microsoft Office and experience with accounts payable/receivable and timecard entry are required.

Skills

Office administration
Scheduling
Customer service
Timekeeping
Accounts payable
Accounts receivable
Microsoft Office
Excel
Word
Outlook
Teams
Communication
Data entry
Filing systems
Invoicing
Purchase orders

Visa sponsorship

Not detected in the job text

Keywords

Administration
Scheduling
Customer Service
Invoicing
Purchase Orders
Travel Coordination
Audits
Timekeeping
Microsoft Office
Excel
Word
Outlook
Teams
Accounts Payable
Accounts Receivable
Filing Systems
Data Management
Office Support
Fire Safety
Life Safety

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