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Added 6 mins ago
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ATCO Group

Plant Administrator

Fort Saskatchewan, AB, T8L 4A3, Canada

Pay: The hourly rate for this position is between $33.95 to $36.02.
Job type: Full-time
Posting language: English
Posted: Sep 25, 2026

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Original job description

Reporting directly to the Operations Lead Analyst, the Plant Administrator plays a key role in supporting daily operations through accurate budgeting, financial tracking, and administrative coordination. This position ensures smooth workflows, timely documentation, and reliable support for plant leadership.

KEY ACCOUNTABILITIES/RESPONSIBILITIES:

Responsibility Area #1 – Budget Planning & Allocation

Input and implementation of budgets per commercial operations.

Monitor ongoing expenses across operations, identifying areas for cost optimization without compromising quality or service delivery. Ensure budget compliance while striving for cost-effective solutions to meet both short-term operational needs and long-term goals.

Responsibility Area #2 - Stakeholder Communication & Reporting

Work internally with customers and peers to implement strategies to mitigate financial risks, ensuring resources are available to respond to unforeseen challenges.

Review and prepare month-end financial information, review invoices, labour equipment material sheets (LEM’s), accruals, and provide detailed variance analysis and explanations.

Responsibility Area #3 - Financial Planning & Forecasting

Conduct thorough financial forecasting monthly and involvement with planning to anticipate changes that could impact budget requirements.

Update and adjust the maintenance forecast based on planned work and communicate any changes or updates related to assets.

Adjust and update the technical services forecast based on planned work and communicate any changes or updates related to assets.

Responsibility Area #4 – Requisition and Invoice Management

Manage the submission of requisitions and the completion of receipts for invoices related to assets.

Ensuring all procurement requests are accurately documented, processed in a timely manner, and aligned with budgetary guidelines.

Verify that invoices are properly matched with corresponding receipts and purchase orders, ensuring compliance with company policies and financial controls.

Work collaboratively with vendors, internal teams, and finance to address any discrepancies and ensure prompt payment.

Maintain detailed records of all transactions for auditing and financial reporting purposes.

Responsibility Area #5 – Program Efficiency and Skills

Skilled in using Oracle, Inspyrus, Excel, and Word to efficiently manage and analyze data, streamline processes, and generate reports.

Responsibility Area #6 – Safety and Compliance

Participate and contribute in monthly safety meetings, actively engage in ERP (Emergency Response Plan) exercises, and participate in hazard identification initiatives to ensure a safe and compliant work environment.

Create hazard identifications as required.

Review Intelex system and provide financial suggestions for hazard ID mitigation, ensure funds are being categorized from the budget.

Responsibility Area #7 – Support and Coordination

This role also encompasses a variety of tasks in support of site leadership.

Provide administrative coverage relief when required for items such as time keeping, permit tracking, waste manifests and other essential operational duties as assigned.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Good oral and written communication skills.

Great learning ability, initiative, mature judgment and responsible work habits.

Accurate with numbers, and proficient in spelling and grammar.

Must have strong record keeping, documentation and organizational skills.

Must be able to deal effectively and courteously with internal and external customers.

Must be able to work under minimum supervision.

Experience or knowledge in Microsoft Office 365 Apps. Outlook, Excel, Word, Power Point, and Teams).

Well-developed interpersonal, communication and organizational skills.

Flexibility, initiative, resourcefulness, and the ability to work as an effective team member.

Excellent written and verbal communication skills, the ability to prioritize conflicting demands, and the ability to present information to field operations and company management in a simple and concise manner.

A strong commitment to Health & Safety and a culture of caring.

This position is covered under a collective agreement, and hiring will be conducted in accordance with union requirements.

The hourly rate for this position is between $33.95 to $36.02.

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Security Clearance Check.

ATCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

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More about this job

Responsibilities

The Plant Administrator supports daily operations by managing budgets, financial tracking, and administrative coordination for plant leadership. They are responsible for financial forecasting, invoice management, and ensuring compliance with company policies and safety standards.

Requirements

The candidate must possess strong organizational, documentation, and communication skills with proficiency in Microsoft Office and financial software. They should be capable of working under minimum supervision and demonstrate a commitment to health and safety protocols.

Skills

Budgeting
Financial tracking
Administrative coordination
Financial forecasting
Procurement
Invoice management
Oracle
Inspyrus
Microsoft Office 365
Excel
Word
Data analysis
Record keeping
Communication
Safety compliance
Variance analysis

Visa sponsorship

Not detected in the job text

Keywords

Budget Planning
Financial Reporting
Cost Optimization
Procurement
Oracle
Inspyrus
Microsoft Office 365
Excel
Word
Outlook
Power Point
Teams
Variance Analysis
Invoice Management
Safety Meetings
Hazard Identification
Intelex
ERP
Record Keeping
Administrative Support
Financial Controls
Operations Support
Compliance
Data Analysis
Documentation
Time Keeping
Permit Tracking
Waste Manifests
Asset Management
Technical Services

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