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Atheris

Resource Manager

Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Resource Manager

Job Summary

Atheris is a scientific communication consulting agency supporting pharma and biotech clients from pre-launch planning to post-launch success. We are looking for a highly organized Resource Manager to join our Operations team and keep our people, projects, and schedules running smoothly. You will keep track of who is working on what, plan upcoming workloads, spot scheduling conflicts early, and give leadership a clear view of future capacity. If you love building order out of moving parts, this role is for you.

Key Responsibilities

Maintain an up-to-date view of team availability and workload across all projects
Work with Account leads to plan upcoming staffing needs
Resolve scheduling conflicts for shared staff; escalate to Operations or Account leadership when needed
Track utilization and bench time; share regular capacity reports with leadership, Operations, and Finance
Flag when we may need freelance, contractor, or new hire support
Own and maintain the resourcing platform as the system of record
Provide staffing input for new business proposals and SOWs
Flag skill gaps that affect our ability to staff incoming work

Qualifications

3+ years in resourcing, traffic, project coordination, or operations, ideally at an agency
Experience with a resource management or scheduling tool (e.g., Kantata, Workamajig, Float, Smartsheet)
Strong Excel skills; comfortable building and maintaining reports
Proven ability to juggle multiple projects and competing priorities
Pharma or healthcare agency experience preferred; willingness to learn MLR processes and compliance timelines
Confident making tough prioritization calls under time pressure

We are building a smart-minded, diverse team. Everyone is welcome to apply. Accommodations are available upon request throughout the recruitment process.

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More about this job

Responsibilities

Maintain visibility into team availability, workloads, utilization, and future capacity across projects, and coordinate staffing plans with Account leads. Resolve scheduling conflicts, maintain the resourcing platform, provide capacity reports and staffing input for proposals, and flag resource or skill gaps.

Requirements

Requires at least three years of experience in resourcing, traffic, project coordination, or operations, ideally in an agency, along with experience using a resource management or scheduling tool and strong Excel skills. Candidates should be able to manage competing priorities, make timely prioritization decisions, and preferably have pharma or healthcare agency experience or be willing to learn MLR processes and compliance timelines.

Skills

Resource Management
Workload Planning
Staffing Coordination
Scheduling
Capacity Planning
Utilization Tracking
Excel
Reporting
Resource Management Software
Project Coordination
Prioritization
Proposal Staffing
Skill Gap Identification
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Keywords

Resource Management
Resource Planning
Workload Planning
Staffing
Scheduling
Capacity Planning
Utilization
Bench Time
Excel
Kantata
Workamajig
Float
Smartsheet
Project Coordination
Operations
Freelancers
Contractors
New Business Proposals
Statements Of Work
Pharma
Biotech
Healthcare
MLR Processes
Compliance Timelines
Agency

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