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AtkinsRéalis

Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

Overview

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

AtkinsRéalis is proud to announce its participation in the Alto high-speed rail project, connecting Québec City to Toronto, as an experienced partner within the Cadence consortium.

About Cadence

This consortium - comprising CDPQ Infra, AtkinsRéalis, SYSTRA Canada, Keolis Canada, Air Canada, and SNCF Voyageurs - was selected by the Canadian government to develop the project following a rigorous bidding process. Thanks to our expertise, we will ensure optimal performance and seamless service within a modern rail network.

And this is just the beginning! As we continue to grow, we are looking for a passionate and talented Administrative Assistant to help shape the future of high-speed rail in Canada.

Location - Montréal, QC ( on-site presence is required 5 days per week at the AtkinsRéalis Head Office located at 455 Boul. René-Lévesque Ouest).

Your role

Ensure the day-to-day operations of the office run smoothly by maintaining a professional, safe, and efficient work environment.
Coordinate workspace planning, workstation setups, and meeting room requirements to support business needs.
Act as the primary point of contact for vendors, suppliers, and property management partners.
Support employee onboarding, workplace integration, and operational needs for employees and managers.
Oversee office access processes, security procedures, and access card management.
Develop, document, and improve administrative and operational processes to support project growth.
Standardize office practices between Montréal and Toronto and contribute to continuous improvement and governance initiatives.
Organize and coordinate a variety of team and office events.
Provide general administrative support related to office operations.

About you

Proven experience in office coordination or office management within a professional environment.
Ability to manage multiple priorities independently and effectively.
Strong commitment to delivering exceptional internal customer service.
Excellent organizational and problem-solving skills.
Ability to thrive in a fast-paced and evolving environment.
Proficiency in French and English, both spoken and written*.

*This position requires knowledge of a language other than French, namely English, as the clients and/or suppliers you will interact with are primarily English-speaking and located outside Québec

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career at Candu Energy Inc., an AtkinsRéalis company, in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our supportive work environment and generous time‑off policies to build a fulfilling career while maintaining balance in your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Find out more.

Additional information

We are committed to fostering an inclusive workplace where everyone feels they belong and can thrive. We offer flexible work arrangements that support work-life balance, as well as employee resource groups to support our workforce. We apply an employment equity program and value applications from individuals of all backgrounds and encourage women, Indigenous Peoples (First Nations, Inuit or Métis), visible minorities, ethnic minorities, and persons with disabilities to apply and to self-identify during the recruitment process.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will ensure smooth daily office operations by managing workspace planning, vendor relations, and employee onboarding. They will also oversee security procedures, office access, and contribute to the standardization of administrative processes across locations.

Requirements

Candidates must have proven experience in office coordination or management within a professional environment. Strong organizational, problem-solving, and bilingual communication skills in English and French are required.

Skills

Office coordination
Office management
Administrative support
Vendor management
Supplier management
Employee onboarding
Workplace integration
Security procedures
Access card management
Process improvement
Organizational skills
Problem-solving
Customer service
Bilingualism
Event coordination

Benefits

Competitive compensation
Employee recognition
Flexible benefits
Training and professional development
Supportive work environment
Generous time-off policies

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Management
Office Coordination
Vendor Relations
Onboarding
Workplace Integration
Security Procedures
Process Improvement
Governance
Event Coordination
High-speed rail
Engineering
Infrastructure
Project Support
Bilingual
Professional Environment

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