Operational Excellence Accounts Payable Clerk

 

Atlas Tools & Machinery is Toronto’s destination for the largest selection of power tools from the World's top brands! We have been in operation since 1954 and pride ourselves on using our Core Values to foster a positive employee experience and winning culture within our team.

We are seeking a detail oriented Accounts Payable Clerk to join our Finance team! This individual will support our Accountant, ensuring the timely and accurate review of all Accounts Payable processes. If you are passionate about finance, have a keen eye for detail, and thrive in a fast-growing, dynamic and highly collaborative environment, we would love to hear from you!

Primary Responsibilities:

• Receive, review and verify invoices for accuracy

• Match invoices with purchase orders and receiving reports

• Verify all vendor invoice processing and credits, referencing the purchase order, packing slip and invoice

• Maintain payment schedules to ensure timely payments and avoid overdue invoices

• Enter invoices or credits in NetSuite for payment processing

• Prepare vendor payments for manager approval and release

• Review and reconcile vendor accounts through monthly statement reconciliation and transaction verification

• Distribute payment remittance notifications and respond to vendor inquiries

• Receive and verify employee expense reimbursements

• Maintain accurate and organized physical and digital accounts payable files

• Resolve discrepancies between vendors, purchase orders and internal records, working cross functionally with other departments, as required

• Communicate with vendors to resolve issues related to invoicing, payments or responding to vendor inquiries in a timely and professional manner

• Assist with bank or other account reconciliations as required

• Provide support or coverage for other finance team members

• Assist with ordering office and business supplies as required

• Other duties as assigned

Required Skills/Abilities:

• A college diploma in accounting or equivalent is preferred

• Minimum of 1-3 years experience performing accounts payable activities

• Demonstrated problem solving skills

• Excellent written and verbal communication skills

• Able to prioritize in a fast-paced work environment with high workload volumes, tight deadlines, and attention to detail is critical

• Experience with NetSuite would be considered an asset