Document Controller

Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 22 offices in 10 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients, and communities.

We’re seeking a Document Controller to support our Eastern Canadian Mining & Metals team.

Are you someone who thrives on organization, enjoys keeping things running smoothly, and takes pride in the details? In this role, you’ll be an important part of our project teams, helping ensure engineering documents, deliverables, and project information are accurate, organized, and delivered on time. You'll work closely with a variety of teams, support exciting engineering projects, and have the opportunity to build your skills in a collaborative, fast-paced environment where your contributions make a real difference.

This is a hybrid role, with an expectation to spend some time working from one of our GTA offices (Toronto and/or Burlington) or the Calgary office.

About The Role

• Track, transmit, and accurately file electronic engineering documents, drawings and correspondence
• Create and update project deliverable registries
• Maintain quality assurance on all outgoing deliverable documents
• Assign and track project document numbers and revisions
• Add value to engineering project deliverables, proposal packages, and marketing collateral via advanced level word processing, technical editing, and maintaining quality assurance
• Create and maintain project specific file transfer protocol sites
• Coordinate multi-office and work-sharing information in a timely and efficient manner
• Collaborate with project team members to coordinate the control and distribution of documents
• Support Project Services including Project Controls and Reporting, Estimating, Planning, Document Control, Project Administration and other support functions.
• Set up new projects in Oracle and monitor engineering budgets
• Coordinate weekly and monthly project reports, budget reports
• Lison with client project control staff and project managers
• Track invoices and payments with project accounting
• Perform other duties as assigned
  
  

About You

• Capable of learning quickly and applying new skills effectively
• Certificate/diploma/degree in business, finance, or related technical field
• 2-5 years previous experience in document controls and/or administration positions
• Strong computer skills in MS Word/Excel and PDF editing software, Oracle an asset
• Report and proposal writing skill is an asset
• Experience with Livelink, SDx (In Concert) or other electronic document management systems is an asset
• Strong conceptual and analytical skills with high attention detail
• Excellent interpersonal and communication skills are essential
• Ability to coordinate and manage time effectively
• Strong document formatting and editing skills
• Initiative to resolve a range of administrative problems and inquiries quickly
  
  

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?

We Support Individual Growth And Aim To Allow You To Work In a Way That Plays To Your Strengths. Beyond a Competitive Remuneration Package We Offer

Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities

Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness

Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Ausenco will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your need

Salary range: $60,000 - $70,000 annually

Salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.