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Added 1 min ago
HC
Director of Programs
Human Concern International
Ottawa, ON
- $80,000 to $110,000 CAD / year
- Full-time
We are seeking a strategic and experienced Director of Programs to lead the planning, development,
Added 13 mins ago
E
EQXJP00005587 - Project and Program Senior Manager_CAN
Equinix
Toronto, ON
- Contract
The Senior Project Manager is responsible for leading and executing a portfolio of high-impact xScale Finance projects across joint ventures, mergers & acquisitions, and capital markets…
Added 13 mins ago
HZ
Multimedia Producer - Photography & Video
Hidden Z Creative
London, ON
- Full-time
…manage productions from planning through post-production and…
Added 14 mins ago
PC
Risk Modelling Services, Actuarial P&C Director (Bilingual FR/EN)
PwC Canada
Toronto, ON
- Full-time
As a Risk Modelling Services, Actuarial P&C Director, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but…
Added 16 mins ago
Manager, Capital Asset Supports-PB578
City of London
London, ON
Reporting to the Director, Capital Assets and Projects, the Manager, Capital Asset Supports is responsible for the administrative management of Capital Asset Supports which includes…
Added 16 mins ago
Project Expeditor
BWXT
Cambridge, ON
As our Project Expeditor you will ensure that manufacturing sublet vendors deliver their products on time and at the required quality level by coordinating closely with internal teams and…
Added 16 mins ago
Coordinator, Policy & Compliance
The Government of Nova Scotia
Halifax, NS
Ensures compliance with service delivery and program standards through fielding and responding to complaints regarding Court Services operations and by conducting operational audits and…
Added 42 mins ago
RH
Creative Production Manager
Robert Half
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
…continuous improvement. It works closely with the Senior Account Director, Project Managers and functional leaders, but does not own the overall commercial relationship or the detailed…
Added 43 mins ago
CO
Manager, Capital Asset Supports
City of London, Canada
London, ON
- $105,278 to $138,095 CAD / year
- Full-time
Reporting to the Director, Capital Assets and Projects, the Manager, Capital Asset Supports is responsible for the administrative management of Capital Asset Supports which includes…
Added 1 hour ago
Quality Programs Manager - Nuclear 1
BWXT
Cambridge, ON
…Quality Records at the Cambridge facility. Reporting to the Director of Quality Assurance & Quality Control, this role ensures that BWXT Cambridge’s Quality Assurance Program, associated…
Added 1 hour ago
FH
Manager, Clinical Operations & Program Services
Fraser Health
Surrey, BC
- Full-time
Participates in strategic operational initiatives, project planning, clinical services development and the development of short and long term tactical clinical, operational or service…
Added 1 hour ago
PA
Intermediate Specialist, Enterprise Platforms - Operations
Porter Airlines Inc.
Toronto, ON
- Full-time
Project Management: Collaborate with project managers and IT leads to ensure on-time, on-budget, and high-quality project delivery.
Added 2 hours ago
FH
Senior Consultant, Communications
Fraser Health
Surrey, BC
- Full-time
Fraser Health is responsible for the delivery of range of health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and…
Added 3 hours ago
G
Director - Canada
GagaMuller
Regina, SK
- Full-time
…client relationships, and establishing clear direction across project delivery, resource planning, and commercial performance. As the account matures, your focus will progressively shift…
Added 3 hours ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
As the Global Trade Compliance Program Manager, you will report to the Director, Global Trade Compliance & Customs and serve as the program lead for enterprise-wide trade compliance…
Added 4 hours ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Business Analyst to bridge business functions, technology teams, data teams, project management, and senior leadership in defining and delivering technology-enabled…
Added 4 hours ago
CI
Enterprise Transformation Specialist
Calian in Space & Technology
Ottawa, ON
- Full-time
5+ years of experience supporting or leading business improvement, project delivery, operational excellence, transformation, or continuous improvement initiatives.
Added 5 hours ago
J
Head of Vendor Management / Associate Director
Jobgether
Canada
- Full-time
…partner is looking for a Head of Vendor Management / Associate Director based in…
Added 6 hours ago
Senior Project Manager
City of Vancouver
Vancouver, BC
Reports directly to the Associate Director, Project Delivery. Other key contacts include the Quality Assurance team, internal City departments, external agencies, clients, builders,…
Added 8 hours ago
RB
Director EIAM Strategy &Technical Product Management (Global Security)
Royal Bank of Canada
Toronto, ON · Vancouver, BC · NS · BEDFORD, Nova Scotia
- Full-time
The Director of EIAM Strategy & Technical Product Management is responsible for defining and executing integrated product strategy across Royal Bank of Canada's Enterprise Identity and…
Added 8 hours ago
A
Director of Hardware Product Development
AromaTech
Vancouver, BC
- Full-time
This is not a traditional project-management role. We are looking for someone with strong technical judgment and deep execution experience who can challenge engineering assumptions,…
Added 9 hours ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
As the Global Trade Compliance Program Manager, you will report to the Director, Global Trade Compliance & Customs and serve as the program lead for enterprise-wide trade compliance…
Added 9 hours ago
S
Director / Senior Business Development Manager
Synechron
Toronto, ON
- Full-time
We are seeking a highly motivated and results-driven Business Development Director to drive strategic growth across Canada's Financial Services sector. The successful candidate will be…
Added 9 hours ago
J
Project Manager (Mining)
JobsMedia.io
Montreal, QC
- Full-time
Our client, a recognized company in the mining sector, is looking for a Project Director to lead the planning, execution and delivery of large-scale mining projects, from the design phase…
Added 9 hours ago
PA
Intermediate Specialist, Enterprise Platforms - Operations
Porter Airlines Inc.
Toronto, ON
- Full-time
Project Management: Collaborate with project managers and IT leads to ensure on-time, on-budget, and high-quality project delivery.

Ausenco

Project Administrator

Burlington, ON, Canada

Salary range: $55,000-$65,000 annually · Full-time

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Job details

Pay: Salary range: $55,000-$65,000 annually
Job type: Full-time
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 15, 2026

Original job description

If you’re like us, you don’t have much time for the way things are.

Ausenco is a global company redefining what’s possible. Our team is based across 22 offices in 9 countries, with projects in over 80 locations worldwide. Combining our deep technical expertise with a 30-year track record, we deliver innovative, value-add consulting studies, project delivery, asset operations and maintenance solutions to the mining & metals, oil & gas, and industrial sectors.

We are seeking an organized, proactive, and detail-oriented Project Administrator to provide administrative and coordination support to the Project Director and the wider project team. The successful candidate will play an important role in supporting the day-to-day administration of project activities, maintaining accurate documentation, coordinating meetings, tracking action items, and facilitating effective communication across project stakeholders.

This is an office-based role suited to an individual who can manage multiple priorities, maintain well-organized project records, and provide reliable administrative support in a fast-paced project environment. Experience in engineering, construction, mining and minerals, or an EPC/EPCM project environment would be considered an asset.

About The Role

Provide day-to-day administrative support to the Project Director and project management team.
Coordinate and organize meetings, appointments, workshops, and project reviews.
Prepare meeting agendas, record minutes, distribute meeting notes, and follow up on action items.
Maintain project calendars, contact lists, distribution lists, and administrative records.
Assist with preparing presentations, reports, correspondence, and other project-related documentation.
Support travel arrangements, expense reports, and other administrative requirements as needed.
Maintain organized project files, registers, and records in accordance with project procedures.
Assist with document control activities, including filing, version tracking, distribution, and retrieval of project documents.
Maintain action item logs, decision registers, correspondence logs, and other project tracking tools.
Follow up with team members to obtain outstanding information, updates, and deliverables.
Assist in compiling project status reports and management updates.
Support the coordination of project deliverables, internal deadlines, and reporting requirements.
Act as an administrative point of contact for the Project Director and project team.
Facilitate communication between project team members, internal departments, clients, and other stakeholders as required.
Coordinate the distribution of project information and ensure relevant team members receive timely updates.
Assist with onboarding new project team members, including coordinating access requests, documentation, and administrative arrangements.
Support collaboration across engineering, procurement, project controls, construction, and other functional teams as required.
Assist with preparing purchase requisitions, expense documentation, timesheet reminders, and other administrative paperwork, as required.
Maintain confidentiality when handling sensitive project, personnel, and commercial information.
Identify opportunities to improve administrative processes, filing systems, and team coordination.
Perform other administrative and coordination duties to support the Project Director and successful project execution.

About You

Diploma or certificate in Business Administration, Office Administration, Project Administration, or a related field is preferred.
Previous experience in a project administrator, project coordinator, executive assistant, or similar administrative support role.
Experience supporting senior management or project leadership teams is an asset.
Experience in engineering, construction, mining and minerals, or an EPC/EPCM environment is preferred.
Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
Experience with document management systems, SharePoint, or project management platforms is an asset.
Strong written and verbal communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage multiple tasks and competing priorities effectively.
Proactive approach to following up on outstanding actions and deadlines.
Professional communication and interpersonal skills.
Ability to work independently while supporting a collaborative team environment.
Discretion and sound judgment when handling confidential information.
Adaptability and willingness to support changing project requirements.

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?

We Support Individual Growth And Aim To Allow You To Work In a Way That Plays To Your Strengths. Beyond a Competitive Remuneration Package We Offer

Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities.

Work Life Balance – Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life.

Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness.

Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Salary range: $55,000-$65,000 annually

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.

LI-Hybrid

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More about this job

Responsibilities

Provide administrative and coordination support to the Project Director and project team, including organizing meetings, preparing documentation, maintaining project records, and tracking actions and deliverables. Facilitate communication among project stakeholders, support reporting and onboarding, and assist with travel, expenses, and other project administration.

Requirements

A diploma or certificate in business, office, or project administration or a related field is preferred, along with prior experience in project administration, coordination, executive assistance, or similar support work. Candidates should be proficient in Microsoft Office, highly organized and detail-oriented, able to manage competing priorities, and exercise discretion with confidential information; experience in engineering, construction, mining, or EPC/EPCM environments is preferred.

Skills

Project Administration
Administrative Support
Meeting Coordination
Minute Taking
Document Control
Record Management
Action Item Tracking
Project Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Communication
Organization
Time Management

Benefits

Career Advancement
Technical Training
Mentorship
Networking Opportunities
Hybrid Work Model
Progressive Parental Leave
Confidential Counseling
Information Services
Health and Wellness Benefits

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Administrative Support
Project Director
Project Management
Meeting Coordination
Agendas
Meeting Minutes
Action Item Logs
Decision Registers
Correspondence Logs
Document Control
Document Management Systems
SharePoint
Microsoft Office
Outlook
Word
Excel
PowerPoint
Project Status Reports
Project Deliverables
Travel Arrangements
Expense Reports
Timesheets
Engineering
Construction
Mining and Minerals
EPC
EPCM
Stakeholder Communication

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