Project Administrator

If you’re like us, you don’t have much time for the way things are.

Ausenco is a global company redefining what’s possible. Our team is based across 22 offices in 9 countries, with projects in over 80 locations worldwide. Combining our deep technical expertise with a 30-year track record, we deliver innovative, value-add consulting studies, project delivery, asset operations and maintenance solutions to the mining & metals, oil & gas, and industrial sectors.

We are seeking an organized, proactive, and detail-oriented Project Administrator to provide administrative and coordination support to the Project Director and the wider project team. The successful candidate will play an important role in supporting the day-to-day administration of project activities, maintaining accurate documentation, coordinating meetings, tracking action items, and facilitating effective communication across project stakeholders.

This is an office-based role suited to an individual who can manage multiple priorities, maintain well-organized project records, and provide reliable administrative support in a fast-paced project environment. Experience in engineering, construction, mining and minerals, or an EPC/EPCM project environment would be considered an asset.

About The Role

• Provide day-to-day administrative support to the Project Director and project management team.
• Coordinate and organize meetings, appointments, workshops, and project reviews.
• Prepare meeting agendas, record minutes, distribute meeting notes, and follow up on action items.
• Maintain project calendars, contact lists, distribution lists, and administrative records.
• Assist with preparing presentations, reports, correspondence, and other project-related documentation.
• Support travel arrangements, expense reports, and other administrative requirements as needed.
• Maintain organized project files, registers, and records in accordance with project procedures.
• Assist with document control activities, including filing, version tracking, distribution, and retrieval of project documents.
• Maintain action item logs, decision registers, correspondence logs, and other project tracking tools.
• Follow up with team members to obtain outstanding information, updates, and deliverables.
• Assist in compiling project status reports and management updates.
• Support the coordination of project deliverables, internal deadlines, and reporting requirements.
• Act as an administrative point of contact for the Project Director and project team.
• Facilitate communication between project team members, internal departments, clients, and other stakeholders as required.
• Coordinate the distribution of project information and ensure relevant team members receive timely updates.
• Assist with onboarding new project team members, including coordinating access requests, documentation, and administrative arrangements.
• Support collaboration across engineering, procurement, project controls, construction, and other functional teams as required.
• Assist with preparing purchase requisitions, expense documentation, timesheet reminders, and other administrative paperwork, as required.
• Maintain confidentiality when handling sensitive project, personnel, and commercial information.
• Identify opportunities to improve administrative processes, filing systems, and team coordination.
• Perform other administrative and coordination duties to support the Project Director and successful project execution.
  
  

About You

• Diploma or certificate in Business Administration, Office Administration, Project Administration, or a related field is preferred.
• Previous experience in a project administrator, project coordinator, executive assistant, or similar administrative support role.
• Experience supporting senior management or project leadership teams is an asset.
• Experience in engineering, construction, mining and minerals, or an EPC/EPCM environment is preferred.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with document management systems, SharePoint, or project management platforms is an asset.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and competing priorities effectively.
• Proactive approach to following up on outstanding actions and deadlines.
• Professional communication and interpersonal skills.
• Ability to work independently while supporting a collaborative team environment.
• Discretion and sound judgment when handling confidential information.
• Adaptability and willingness to support changing project requirements.
  
  

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?

We Support Individual Growth And Aim To Allow You To Work In a Way That Plays To Your Strengths. Beyond a Competitive Remuneration Package We Offer

Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities.

Work Life Balance – Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life.

Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness.

Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Salary range: $55,000-$65,000 annually

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.

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