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Added 10 mins ago
Chief Technology Officer
EWS Group
Canada
Full-time
Develop and execute Company's long-term technology roadmap aligned with business strategy.
Added 10 mins ago
Fractional Chief AI Officer
Axial Search
Canada
Contract
…strongest concentration in Ontario, Quebec, and British Columbia. Technology, financial services, and professional services firms are the primary hirers. Fractional Chief AI Officer roles…
Added 3 hours ago
VP, Software Development - Delivery
Warner Bros. Discovery
Ottawa, ON
Full-time
The Vice President of Engineering, Delivery is a senior technology leader within the CNN Technology organization, responsible for ensuring predictable, high‑quality delivery across a…
Added 5 hours ago
Clinical Sales Specialist(Winnipeg)
H.A.L.O Inc.
Winnipeg, MB
Full-time
Reports to: Chief Operating Officer/Chief Nursing Officer
Added 7 hours ago
VP, Information Services
Calian in Space & Technology
Ottawa, ON
Full-time
Reporting to the Chief Information and Technology Officer (CITO), the Vice President is responsible for translating technology strategy into business results through strong operational…
Added 9 hours ago
Chief Financial Officer (CFO) Strategic Business Executive
Grey Eagle Resort & Casino
Calgary, AB
Full-time
The Chief Financial Officer (CFO) is a key executive leader responsible for the financial stewardship, strategic planning, governance support, and long-term sustainability of Grey Eagle…
Added 11 hours ago
AI Learning Associate Director - Learning and Development (18-month contract)
EY
Edmonton, AB · AB · Vancouver, BC · Victoria, BC · Winnipeg, MB · Dieppe, NB · St. John's, NL · Halifax, NS · London, ON · Ottawa, ON · Toronto, ON · ON · Saskatoon, SK · Calgary, AB · Waterloo, ON
Reporting to the L&D Business Partner and working in close partnership with EY Canada's Chief Technology Officer and the Office of the CTO, you will help shape and execute enterprise-wide…
Added 12 hours ago
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
Full-time
As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will…
Added 12 hours ago
Commercial & Contracts Director
Stelia Aerospace North America Inc
Lunenburg, NS
Reporting to the Chief Financial Officer, the Commercial & Contracts Director assesses and mitigates risk for the organization by reviewing, negotiating, and preparing contracts and…
Added 16 hours ago
VP, Information Services
Calian Group
Ottawa, ON
Full-time
Reporting to the Chief Information and Technology Officer (CITO), the Vice President is responsible for translating technology strategy into business results through strong operational…
Added 17 hours ago
Director/Senior Director, Contracts and Transactions
Genevant Sciences
Vancouver, BC
Full-time
…and Transactions, to join our Legal team. Reporting to the Chief Legal Officer (CLO), this role will provide legal and transactional support across the organization, with a particular focus…
Added 17 hours ago
Stratège technologique de comptes - Domaine de la santé/ Strategic Account Technologist - Healthcare
Microsoft
Quebec, QC
Full-time
Added 20 hours ago
Senior Vice President, Enterprise Risk Management
Aviva Canada
Markham, ON
Full-time
Working closely with the Chief Risk Officer, Executive Committee, and business leaders, the SVP delivers commercially focused risk insight and independent challenge on strategic and…
Added 20 hours ago
Senior Vice President, Enterprise Risk Management
Aviva Canada
Toronto, ON
Full-time
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Added 20 hours ago
Afternoon Production Supervisor Featured
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Oakville, ON
Full-time
…was completed and what was not. You report directly to the Chief Operating…
Added 20 hours ago
Senior Director, Enterprise Systems & AI Enablement
C3 Media Inc
Toronto, ON · Greater Toronto Area, Canada
Full-time
Reporting to the Chief Operating Officer, the Senior Director will partner closely with IT and leaders across Cineflix to translate business priorities into practical, measurable outcomes.…
Added 20 hours ago
Senior/Principal Enterprise Architect (Level 18 & Level 19) - EN 425
Export Development Canada | Exportation et développement Canada
Remote, Canada
Full-time · Remote
The Digital & Technology Solutions (DTS) group under the leadership of the Chief Information Officer was established in 2023 with the mission of empowering our customers and colleagues to…
Added 20 hours ago
Director, Engineering & Operations
Wesdome Gold Mines Ltd
Toronto, ON · Montreal, QC
Full-time
Reporting directly to the Chief Operating Officer (COO), The Director of Engineering and Operations provides strategic technical leadership and governance across all Wesdome mine sites,…
Added 21 hours ago
Chief Financial Officer (CFO) Strategic Business Executive
Grey Eagle Resort & Casino
Calgary, AB
Full-time
The Chief Financial Officer (CFO) is a key executive leader responsible for the financial stewardship, strategic planning, governance support, and long-term sustainability of Grey Eagle…
Added 22 hours ago
Chief Compliance Officer
VanEck
Toronto, ON
Full-time
The Chief Compliance Officer is the registered compliance head of the entity. The role carries regulatory obligations under National Instrument 31-103 and is accountable to the board of…
Added 22 hours ago
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
$120,000 to $130,000 CAD / year
Full-time
…ventures arm, the group’s investment platform focused on mobility technology; and a real estate division, which owns and develops the group’s property holdings. The group is in an active…
Added 22 hours ago
Senior Product Line Manager
Vortex Aquatic Structures International Inc.
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Reporting to the Chief Innovation and Engineering Officer, you’ll own the strategy, roadmap and market success of Aquatic Line Solutions, including CoolHub and Spraypoint. You’ll translate…
Added 22 hours ago
Divisional Director, Engineering
Senstar
Ottawa, ON
Full-time
…software, signal processing, and will report directly to the Chief Technology…
Added 22 hours ago
Business Analyst - EN 529
Export Development Canada | Exportation et développement Canada
Remote, Canada
Full-time · Remote
The Digital & Technology Solutions (DTS) group under the leadership of the Chief Information Officer was established in 2023 with the mission of empowering our customers and colleagues to…
Added 22 hours ago
Business Analyst - EN 529
Export Development Canada | Exportation et développement Canada
Remote, Canada
Full-time · Remote
The Digital & Technology Solutions (DTS) group under the leadership of the Chief Information Officer was established in 2023 with the mission of empowering our customers and colleagues to…

AutoCanada Inc.

Executive Assistant - Head Office

Edmonton, AB, Canada

Job type: Full-time
Experience: Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Posting language: English
Posted: Aug 25, 2026

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Original job description

Join the Ride!

Position: Executive Assistant
Location: In office, Edmonton, AB
Classification: Full-Time, Immediate Hire, Onsite
Salary: to be discussed

Your area of focus.

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

What drives your day-to-day?

Executive Project Management: Lead, track, and execute strategic executive initiatives, key organizational priorities, and cross-functional projects on behalf of the COO using formal project management methodologies.
AI-Driven Operations & Efficiency: Leverage enterprise AI tools and automation to streamline executive workflows, optimize complex multi-time-zone calendar scheduling, coordinate travel itineraries, and process expense reporting.
Stakeholder Management & Liaison: Serve as a trusted liaison between the COO, senior leadership, Board members, governing bodies, OEM partners, and external stakeholders, driving project alignment and accountability.
Proactive Risk & Priority Management: Anticipate executive needs by proactively tracking deadlines, identifying operational bottlenecks, and driving follow-ups across high-visibility initiatives.
Meeting & Governance Orchestration: Coordinate leadership, Board, and OEM partner meetings, using digital tools and AI platforms for agenda creation, rapid transcript/minute generation, action-item tracking, and post-meeting execution.
Document & Content Engineering: Prepare high-impact presentations, strategic briefs, and official correspondence using AI-assisted drafting and data visualization tools, maintaining strict accuracy and confidentiality
Legal & Regulatory Execution: Collaborate with Legal to manage digital signatures, notary logistics, and execution of governance documents, ensuring full compliance with provincial regulators.

What are the must haves?

Project & Priority Management: Proven ability to independently manage and track multiple projects and competing priorities, proactively driving deliverables forward, resolving issues, and ensuring successful outcomes through strong organization, resourcefulness, and follow-through.
Advanced AI Proficiency: Demonstrated, hands-on experience utilizing Generative AI tools (e.g., ChatGPT, Copilot, Gemini) and prompt engineering to automate workflows, analyze data, and accelerate document preparation.
Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Governance & Board Experience: Direct experience managing Board of Directors logistics, governance reporting, and high-level partner communications.
Tech-Savvy & Resourceful: Exceptionally adept at adopting new software, cloud collaboration platforms, and digital productivity tools to drive operational excellence.
Industry Context: Previous automotive industry experience is considered a strong asset.
Education: Diploma or degree in Business Administration, Project Management, Office Administration, or a related field.
Professional Competencies: High emotional intelligence, discretion with confidential data, resilient problem-solving skills, and exceptional written and verbal communication abilities.

The Perks.

Competitive Compensation and Benefits Package 
Employee Vehicle Purchase & Service Plans 
Company-wide appreciation events and contests throughout the calendar year  
Employee and Family Assistance Programs 
Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members.

As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already? 

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you’re a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. At AutoCanada, we want every candidate to have an equal opportunity to showcase their skills. We welcome applications from individuals of all backgrounds, identities, and abilities. If you require accessibility accommodations at any point during your application process, please let our team know so we can support you.

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More about this job

Responsibilities

The Executive Assistant will manage strategic initiatives, communications, and logistics to support the Chief Operating Officer. This role involves leveraging AI tools to streamline operations, coordinate board meetings, and act as a liaison between senior leadership and external stakeholders.

Requirements

Candidates must have at least 5 years of experience supporting C-suite executives and possess advanced proficiency in Generative AI tools. A degree or diploma in Business Administration, Project Management, or a related field is required.

Skills

Project management
Executive support
Generative AI
Prompt engineering
Stakeholder management
Governance
Board reporting
Calendar management
Travel coordination
Expense reporting
Data visualization
Strategic planning
Communication
Problem-solving
Emotional intelligence
Confidentiality

Benefits

Competitive compensation and benefits package
Employee vehicle purchase and service plans
Company-wide appreciation events
Employee and family assistance programs
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Project Management
Generative AI
ChatGPT
Copilot
Gemini
Prompt Engineering
Board of Directors
Governance
Automotive Industry
Strategic Initiatives
Workflow Automation
Stakeholder Management
Business Administration
Office Administration
Data Visualization
Regulatory Compliance
Notary Logistics
Cloud Collaboration

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