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Added 3 mins ago
TU
Research Assistant (VEC)
The University of British Columbia
Vancouver, BC
- $29.82 to $35.16 CAD / hour
- Part-time
Non Union Hourly - Research Assistant /Technician 3
Added 3 mins ago
SV
Executive Assistant
St. Vincent's Hospice
St. Vincent's, NL · St Vincent, NL
- Full-time
Executive Assistant to the Chief Executive Officer
Added 18 mins ago
CC
Pharmacy Assistant, L1
CareRx Corporation
Regina, SK
- Full-time
CareRx is looking for a Pharmacy Assistant, L1to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 18 mins ago
A
Intermediate Software Engineer
AltaML
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Daily, hands-on comfort with an AI coding assistant (Claude Code or equivalent) as a core part of how you work - or you pick one up fast.
Added 18 mins ago
MF
Senior Administrative Assistant
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
- Other
Mackenzie Financial Corporation is currently accepting applications for the position of Senior Administrative Assistant. This position will be part of Mackenzie’s Retail Distribution…
Added 18 mins ago
UO
Research Assistant (VEC)
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Centre for Translational Research (BCCHT)
- $29.82 to $35.16 CAD / hour
- Part-time
Non Union Hourly - Research Assistant /Technician 3
Added 1 hour ago
Ophthalmic Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of the COA (Certified Ophthalmic Assistant) or an Ophthalmic Assistant certification (institutional or Home Study), recognized by the Joint Commission on Allied…
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Admissions Clerk 4
Winnipeg Regional Health Authority
Winnipeg, MB
…is responsible for the collection of personal and financial data required for admission, ensuring standards of exceptional customer service, professionalism and accuracy are…
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Diagnostic Imaging Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a recognized Medical Administrative Assistant Program at a recognized educational institution, a recognized medical secretary program or the first year of a…
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Mechanic Diesel 527
Purolator
Dartmouth, NS
Assist with entering data in the mechanic’s maintenance and repair database (e.g., Web Fleet Assistant (WFA))
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SS
BUSINESS SERVICES MANAGER, TEMPORARY FULL-TIME (1.0 FTE)
Southridge School
Surrey, BC
- Full-time
Set up and administer retail management point of sale system and maintain the integrity of data, providing reporting to the Director of Finance and Business Operations as required
Added 2 hours ago
K
Assistant Store Manager - Market Mall
Knix
Calgary, AB
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 3 hours ago
UO
Research Assistant, Earth, Energy & Environment, Faculty of Science
University of Calgary
Calgary, AB
- Full-time
The Department of Earth, Energy & Environment in the Faculty of Science invites applications for a Research Assistant. This Full-time Fixed Term position is for approximately 12 months…
Added 3 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 3 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 4 hours ago
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RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…The role will support the development of the Curriculum AI Assistant Platform, combining AI agents and user workflows while ensuring curriculum experts remain responsible for all decisions…
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RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
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…The role will support the development of the Curriculum AI Assistant Platform, combining AI agents and user workflows while ensuring curriculum experts remain responsible for all decisions…
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SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…The role will support the development of the Curriculum AI Assistant Platform, combining AI agents and user workflows while ensuring curriculum experts remain responsible for all decisions…
Added 4 hours ago
WI
Assistant Technician, Laboratory
WSP in Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
Support mining and materials projects by generating reliable laboratory data and analysis.
Added 4 hours ago
WI
Assistant Technician, Laboratory
WSP in Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
Support mining and materials projects by generating reliable laboratory data and analysis.
Added 4 hours ago
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GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…

AutoCanada Inc.

Executive Assistant - Head Office

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Posting language: English
Posted: Oct 2, 2026

Original job description

Join the Ride!

Position: Executive Assistant
Location: In office, Edmonton, AB
Classification: Full-Time, Immediate Hire, Onsite
Salary: to be discussed

Your area of focus.

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

What drives your day-to-day?

Executive Project Management: Lead, track, and execute strategic executive initiatives, key organizational priorities, and cross-functional projects on behalf of the COO using formal project management methodologies.
AI-Driven Operations & Efficiency: Leverage enterprise AI tools and automation to streamline executive workflows, optimize complex multi-time-zone calendar scheduling, coordinate travel itineraries, and process expense reporting.
Stakeholder Management & Liaison: Serve as a trusted liaison between the COO, senior leadership, Board members, governing bodies, OEM partners, and external stakeholders, driving project alignment and accountability.
Proactive Risk & Priority Management: Anticipate executive needs by proactively tracking deadlines, identifying operational bottlenecks, and driving follow-ups across high-visibility initiatives.
Meeting & Governance Orchestration: Coordinate leadership, Board, and OEM partner meetings, using digital tools and AI platforms for agenda creation, rapid transcript/minute generation, action-item tracking, and post-meeting execution.
Document & Content Engineering: Prepare high-impact presentations, strategic briefs, and official correspondence using AI-assisted drafting and data visualization tools, maintaining strict accuracy and confidentiality
Legal & Regulatory Execution: Collaborate with Legal to manage digital signatures, notary logistics, and execution of governance documents, ensuring full compliance with provincial regulators.

What are the must haves?

Project & Priority Management: Proven ability to independently manage and track multiple projects and competing priorities, proactively driving deliverables forward, resolving issues, and ensuring successful outcomes through strong organization, resourcefulness, and follow-through.
Advanced AI Proficiency: Demonstrated, hands-on experience utilizing Generative AI tools (e.g., ChatGPT, Copilot, Gemini) and prompt engineering to automate workflows, analyze data, and accelerate document preparation.
Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Governance & Board Experience: Direct experience managing Board of Directors logistics, governance reporting, and high-level partner communications.
Tech-Savvy & Resourceful: Exceptionally adept at adopting new software, cloud collaboration platforms, and digital productivity tools to drive operational excellence.
Industry Context: Previous automotive industry experience is considered a strong asset.
Education: Diploma or degree in Business Administration, Project Management, Office Administration, or a related field.
Professional Competencies: High emotional intelligence, discretion with confidential data, resilient problem-solving skills, and exceptional written and verbal communication abilities.

The Perks.

Competitive Compensation and Benefits Package 
Employee Vehicle Purchase & Service Plans 
Company-wide appreciation events and contests throughout the calendar year  
Employee and Family Assistance Programs 
Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members.

As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already? 

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you’re a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. At AutoCanada, we want every candidate to have an equal opportunity to showcase their skills. We welcome applications from individuals of all backgrounds, identities, and abilities. If you require accessibility accommodations at any point during your application process, please let our team know so we can support you.

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More about this job

Responsibilities

The Executive Assistant will manage strategic initiatives, communications, and logistics to support the Chief Operating Officer. This role involves leveraging AI tools to streamline operations, coordinate board meetings, and act as a liaison between senior leadership and external stakeholders.

Requirements

Candidates must have at least 5 years of experience supporting C-suite executives and possess advanced proficiency in Generative AI tools. A degree or diploma in Business Administration, Project Management, or a related field is required, along with strong project management and governance experience.

Skills

Project management
Executive support
Generative AI
Prompt engineering
Stakeholder management
Governance
Board reporting
Calendar management
Travel coordination
Expense reporting
Data visualization
Strategic planning
Communication
Problem-solving
Emotional intelligence
Confidentiality

Benefits

Competitive compensation and benefits package
Employee vehicle purchase and service plans
Company-wide appreciation events
Employee and family assistance programs
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Project Management
Generative AI
ChatGPT
Copilot
Gemini
Prompt Engineering
Board of Directors
Governance
Automotive Industry
Strategic Initiatives
Workflow Automation
Stakeholder Management
Business Administration
Office Administration
Data Visualization
Regulatory Compliance
Notary Logistics
Cloud Collaboration

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