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Added 47 mins ago
D
Manager, Fund Accounting
Dream
Toronto, ON
- Full-time
…thriving community. This role will report to the Chief Financial Officer and will be responsible for the preparation and review of private equity fund valuations, including portfolio…
Added 2 hours ago
RB
Senior Payment Escalation Officer
Royal Bank of Canada
Vancouver, BC
- Full-time
Responsible for providing a high level of service and support to a global client base by consistently meeting measurable Service Delivery Standards.
Added 2 hours ago
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Office Manager & Security Coordinator
Cohere
Ottawa, ON
- $115,000 to $140,000 CAD / year
- Full-time
Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's…
Added 2 hours ago
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Associate Director, Financial Operations
Covenant House Toronto
Toronto, ON
- Full-time
…options on-site and, in the community, health and well-being support, training and skill development, and ongoing care once youth move into the…
Added 2 hours ago
PA
Supervisor, Crew Scheduling
Porter Airlines Inc.
Toronto, ON
- Full-time
Lead the day-to-day activities of the Crew Scheduling team, ensuring crew staffing decisions support operational requirements and comply with company policies, Flight Operations procedures,…
Added 2 hours ago
CO
Supervisor of Financial Operations
City of Salmon Arm
Salmon Arm, BC
- From $98,599 CAD / year
- Full-time
- On-site
…about our community and take pride in delivering exceptional service. We're looking for an experienced, collaborative, and service-focused Supervisor of Financial Operations to join…
Added 3 hours ago
TS
Food Bank Supervisor
The Salvation Army in Canada
Penticton, BC
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 3 hours ago
TS
Christmas Kettle Coordinator
The Salvation Army in Canada
Kitchener, ON
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 3 hours ago
TS
Store Associate
The Salvation Army in Canada
Markham, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 3 hours ago
Animal Welfare Officer
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Kelowna, BC
Read the Article: The frontline for animals: Why becoming a BC SPCA Animal Protection Officer might be the career for you
Added 4 hours ago
GP
Commercial Services Specialist
Greek Peak Mountain Resort
NS · Richmond Road, NS
- Full-time
…experience. Responsibilities for this position span across client service and sales, product implementation, and operational…
Added 4 hours ago
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Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Provide valuable support to our global sales team and their dynamic customers
Added 4 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Provide valuable support to our global sales team and their dynamic customers
Added 4 hours ago
Senior Officer, Community Giving (Provincial)
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
As Senior Officer, Community Giving (Provincial) at the BC SPCA, you'll help shape the future of community fundraising across British Columbia. Joining one of Canada's most innovative…
Added 4 hours ago
NA
Administrative Lead, School of Manufacturing and Automation and School of Transportation (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
…performed by the team meets the administrative quality and service delivery requirements of the…
Added 4 hours ago
NA
Security Agent, Building Patrol Officer
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
The Building Patrol Officer (BPO) is a licensed in‑house security agent responsible for helping maintain a safe and secure campus environment. BPOs deter criminal activity through visible…
Added 4 hours ago
HR
Shift Lead, Security - Casino Security
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- $28.36 CAD / hour
- Part-time
…Supervisor with the operational responsibilities of a Security Officer, ensuring the safety and security of guests, employees, assets, and property while maintaining compliance with gaming…
Added 4 hours ago
CO
Auxiliary Firefighter
City of Vernon
Canada
- Part-time
…efficient fire protection and rescue services. Vernon Fire-Rescue Service’s purpose is to save lives and property. Typically, Auxiliary Firefighters find that participation in the program…
Added 4 hours ago
TS
Food Bank Supervisor
The Salvation Army Canada and Bermuda Territory
Penticton, BC
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 4 hours ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Markham, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 5 hours ago
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Analyst, CN Communication Center - 12 months contract
CN
Quebec, QC
- Contract
Provide communication and support services to all CN Police staff
Added 5 hours ago
ST
Vice President of Engineering
Swiftlink Technologies Inc.
Richmond, BC
- Full-time
Reports to: Chief Executive Officer (CEO) and Chief Technology Officer (CTO)
Added 5 hours ago
FH
Security Officer Unrestricted (Full-time)
Fairmont Hotels & Resorts
Victoria, BC
- Full-time
Previous experience in a customer service related position
Added 5 hours ago
C
Manager, Client Advice - Marché central
CIBC
Montreal, QC
- Full-time
As a member of the Personal and Business Banking team, you’ll develop and coach a team of client service and financial service professionals, working towards a shared goal – delivering an…
Added 5 hours ago
PA
Supervisor, Crew Scheduling
Porter Airlines Inc.
Toronto, ON
- Full-time
Lead the day-to-day activities of the Crew Scheduling team, ensuring crew staffing decisions support operational requirements and comply with company policies, Flight Operations procedures,…

AutoCanada Inc.

Executive Assistant - Head Office

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Posting language: English
Posted: Oct 2, 2026

Original job description

Join the Ride!

Position: Executive Assistant
Location: In office, Edmonton, AB
Classification: Full-Time, Immediate Hire, Onsite
Salary: to be discussed

Your area of focus.

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

What drives your day-to-day?

Executive Project Management: Lead, track, and execute strategic executive initiatives, key organizational priorities, and cross-functional projects on behalf of the COO using formal project management methodologies.
AI-Driven Operations & Efficiency: Leverage enterprise AI tools and automation to streamline executive workflows, optimize complex multi-time-zone calendar scheduling, coordinate travel itineraries, and process expense reporting.
Stakeholder Management & Liaison: Serve as a trusted liaison between the COO, senior leadership, Board members, governing bodies, OEM partners, and external stakeholders, driving project alignment and accountability.
Proactive Risk & Priority Management: Anticipate executive needs by proactively tracking deadlines, identifying operational bottlenecks, and driving follow-ups across high-visibility initiatives.
Meeting & Governance Orchestration: Coordinate leadership, Board, and OEM partner meetings, using digital tools and AI platforms for agenda creation, rapid transcript/minute generation, action-item tracking, and post-meeting execution.
Document & Content Engineering: Prepare high-impact presentations, strategic briefs, and official correspondence using AI-assisted drafting and data visualization tools, maintaining strict accuracy and confidentiality
Legal & Regulatory Execution: Collaborate with Legal to manage digital signatures, notary logistics, and execution of governance documents, ensuring full compliance with provincial regulators.

What are the must haves?

Project & Priority Management: Proven ability to independently manage and track multiple projects and competing priorities, proactively driving deliverables forward, resolving issues, and ensuring successful outcomes through strong organization, resourcefulness, and follow-through.
Advanced AI Proficiency: Demonstrated, hands-on experience utilizing Generative AI tools (e.g., ChatGPT, Copilot, Gemini) and prompt engineering to automate workflows, analyze data, and accelerate document preparation.
Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Governance & Board Experience: Direct experience managing Board of Directors logistics, governance reporting, and high-level partner communications.
Tech-Savvy & Resourceful: Exceptionally adept at adopting new software, cloud collaboration platforms, and digital productivity tools to drive operational excellence.
Industry Context: Previous automotive industry experience is considered a strong asset.
Education: Diploma or degree in Business Administration, Project Management, Office Administration, or a related field.
Professional Competencies: High emotional intelligence, discretion with confidential data, resilient problem-solving skills, and exceptional written and verbal communication abilities.

The Perks.

Competitive Compensation and Benefits Package 
Employee Vehicle Purchase & Service Plans 
Company-wide appreciation events and contests throughout the calendar year  
Employee and Family Assistance Programs 
Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members.

As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already? 

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you’re a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. At AutoCanada, we want every candidate to have an equal opportunity to showcase their skills. We welcome applications from individuals of all backgrounds, identities, and abilities. If you require accessibility accommodations at any point during your application process, please let our team know so we can support you.

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More about this job

Responsibilities

The Executive Assistant will support the Chief Operating Officer by managing strategic initiatives, complex scheduling, and high-level stakeholder communications. This role involves leveraging AI tools to streamline operations, coordinate board meetings, and ensure the accuracy of executive documentation.

Requirements

Candidates must have at least 5 years of experience supporting C-suite executives and possess advanced proficiency in Generative AI tools. A degree or diploma in Business Administration or a related field is required, along with strong project management and governance experience.

Skills

Executive support
Project management
Generative AI
Prompt engineering
Calendar management
Stakeholder management
Governance
Data visualization
Strategic planning
Communication
Problem-solving
Emotional intelligence
Document preparation
Risk management
Office administration

Benefits

Competitive compensation and benefits package
Employee vehicle purchase and service plans
Company-wide appreciation events
Employee and family assistance programs
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
AutoCanada
COO
Project Management
Generative AI
ChatGPT
Copilot
Gemini
Prompt Engineering
Board of Directors
Governance
Automotive Industry
Business Administration
Office Administration
Stakeholder Management
Data Visualization
Cloud Collaboration
Strategic Initiatives
Risk Management
Compliance
Notary Logistics
Digital Productivity Tools
Executive Effectiveness
Workflow Automation
Corporate Environment

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