Executive Assistant, GTM Data & Intelligence
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 2-5+ years of experience providing administrative support to senior leaders
- Posting language
- English
- Posted
Original job description
Position Overview
At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low-income communities, put rockets into space, 3D print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster, and with a less negative impact on the world is the mission that pulls us all out of bed every morning.
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide proactive, high-quality administrative support and coordination to help the Sr. Director and GDI leadership team operate effectively.
You will manage complex calendars, coordinate meetings and events, support leadership communications, organize team information, handle confidential matters with discretion, and help ensure day-to-day operations run smoothly. This role requires strong attention to detail, sound judgment, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
You will report to the Sr Director, GTM Data & Intelligence, and this position is hybrid based out of Toronto, Denver, or San Francisco.
Responsibilities
At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low-income communities, put rockets into space, 3D print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster, and with a less negative impact on the world is the mission that pulls us all out of bed every morning.
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide proactive, high-quality administrative support and coordination to help the Sr. Director and GDI leadership team operate effectively.
You will manage complex calendars, coordinate meetings and events, support leadership communications, organize team information, handle confidential matters with discretion, and help ensure day-to-day operations run smoothly. This role requires strong attention to detail, sound judgment, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
You will report to the Sr Director, GTM Data & Intelligence, and this position is hybrid based out of Toronto, Denver, or San Francisco.
Responsibilities
- Manage complex calendars for the Sr. Director of GDI, including scheduling meetings, resolving conflicts, coordinating with stakeholders, and helping ensure their time is organized around key priorities
- Coordinate executive travel in partnership with Corporate Travel, including booking and modifying itineraries, researching travel requirements, supporting visa processes, and managing travel logistics. Will travel with executive as needed, approximately, 2-4 times per year
- Coordinate internal and external meetings by scheduling attendees, reserving rooms, preparing agendas and materials, arranging technology, confirming logistics, and ensuring participants have the information they need
- Support leadership meetings, staff meetings, All Hands, manager calls, planning sessions, and employee & business reviews by helping capture notes, document action items, and track follow-up items
- Work with Finance and accounts payable to track expenses and purchase orders for team activities, travel and contractors, and ensure payments are processed accurately
- Partner with the leadership team to support recurring meeting cadences, leadership communications, team coordination, and administrative follow-through
- Manage event logistics, including venue coordination, A/V, catering, attendee communications, materials, travel details, onsite logistics, directions, maps, and related support
- Support GDI-wide communications by coordinating timelines, collecting inputs, preparing draft materials, formatting updates, and helping ensure communications are clear, timely, and well organized
- Maintain team information systems, including Slack channels, email aliases, distribution lists and directories
- Handle confidential information related to employees, company operations, organizational changes, leadership discussions, and business priorities with discretion and sound judgment
- Build positive working relationships across all levels of the organization and with external partners, representing the Sr Director and GDI team with professionalism, discretion, and tact
- Identify opportunities to improve administrative processes, meeting logistics, documentation, team information management, and day-to-day coordination
- 2-5+ years of experience providing administrative support to senior leaders
- Experience managing complex calendars, coordinating meetings, preparing materials, supporting communications, booking travel, and processing expenses
- Ability to work in a fast-paced environment requiring strong prioritization, attention to detail, discretion, and follow-through
- Ability to handle confidential and sensitive information with professionalism and sound judgment
- Comfort with ambiguity and change; able to adapt quickly, stay organized, and help bring structure to administrative processes
- Strong written and verbal English communication skills, including the ability to draft clear and professional emails, memos, and meeting materials
- Proficiency with Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Word, Slack, Microsoft Teams, and Microsoft SharePoint
- Experience coordinating meetings, events, travel, onboarding logistics, team documentation, or internal communications
- Prior experience planning global offsites, events, and all-hands meetings
- Strong interpersonal skills and ability to build productive working relationships with leaders, peers, team members, and cross-functional partners
- Results-oriented team player with a customer-service mindset
- Prior experience working in the Tech industry preferred
- Ability to travel to events or internal meetings, locally and internationally, approximately 2-4 times per year
- Demonstrates strong initiative and follows through reliably
- Is highly organized and enjoys keeping people, meetings, materials, and logistics on track
- Anticipates administrative needs and proactively resolves issues before they become blockers
- Communicates clearly, calmly, and professionally, especially in fast-moving or sensitive situations
- Builds productive working relationships across all levels and brings a helpful, service-oriented mindset to supporting the team
- Enjoys working independently while staying closely connected to the needs of the Sr. Director, leadership team, and broader GDI organization
- Is comfortable managing multiple priorities, shifting deadlines, confidential information, and detailed logistics
More about this job
Responsibilities
Provide proactive administrative support to the Sr. Director of GTM Data & Intelligence and the global leadership team, including calendar management, travel, meetings, events, expenses, and communications. Maintain team information and documentation, handle sensitive matters discreetly, track follow-ups, and improve administrative processes.
Requirements
Requires 2–5+ years of experience supporting senior leaders, with demonstrated ability to manage complex calendars, meetings, travel, communications, and expenses in a fast-paced environment. Candidates should have strong organizational, communication, interpersonal, and confidentiality skills, proficiency with Microsoft Office and collaboration tools, and flexibility to travel approximately 2–4 times per year; technology industry experience is preferred.
Skills
- Calendar Management
- Meeting Coordination
- Travel Coordination
- Event Planning
- Executive Support
- Written Communication
- Verbal Communication
- Expense Processing
- Confidentiality
- Prioritization
- Attention To Detail
- Microsoft Office
- Slack
- Microsoft Teams
- Microsoft SharePoint
- Process Improvement
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Data & Analytics
- Technology
Keywords
- Executive Assistant
- GTM Data & Intelligence
- Administrative Support
- Calendar Management
- Meeting Coordination
- Executive Travel
- Travel Logistics
- Visa Processes
- Event Logistics
- All-Hands Meetings
- Leadership Communications
- Expense Tracking
- Purchase Orders
- Accounts Payable
- Confidential Information
- Team Documentation
- Onboarding Logistics
- Process Improvement
- Microsoft Office
- Outlook
- PowerPoint
- Excel
- Word
- Slack
- Microsoft Teams
- Microsoft SharePoint
- Technology Industry