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Auxly

Facilities Administrator

Staples, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Apr 28, 2027
Experience: 2–3 years of experience in maintenance administration, facilities support.
Posting language: English
Posted: Oct 30, 2026

Original job description

Facilities Administrator

$50,000 - $55,000 per year

Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.

In addition to performing the duties and responsibilities customarily expected of someone of your position, you shall also have the following specific duties and responsibilities:

Responsibilities

Field incoming maintenance requests and assign work orders to technicians based on priority and skillset.
Create, update, and close work orders in the CMMS (Fiix) with accurate documentation.
Maintain asset data, preventative maintenance schedules, and equipment histories.
Support KPI tracking (e.g., PM completion rates, response times, downtime tracking).
Monitor and maintain tool crib inventory including tools, replacement parts, PPE, maintenance supplies, and facility consumables.
Issue tools and supplies to technicians, ensuring proper sign-out and return processes.
Track repairs, calibrations, and replacement schedules for tools and equipment.
Research products, obtain quotes, and submit RFQs and PORs for approval.
Maintain accurate stock levels, reconcile usage, and support vendor relationships.
Support scheduling for contractors, vendors, and internal maintenance projects.
Conduct or support monthly facility inspections and track follow-up actions.
Assist with cost tracking, invoicing review, and departmental reporting.
Greet and escort visitors, service vendors, and contractors as needed.

Other

Participate in continuous improvement of maintenance and facilities processes.
Support Health & Safety compliance by monitoring equipment inspection records.
Other duties as assigned.

What We’re Looking For

2–3 years of experience in maintenance administration, facilities support.
General understanding of tools, equipment, and maintenance workflows.
Strong computer skills with the ability to learn new systems; prior CMMS experience is an asset.
Strong organizational and multitasking abilities with high attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong communication skills and ability to work cross-functionally.

Auxly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Manage maintenance requests and work orders in Fiix, maintain asset and preventive maintenance records, and track maintenance performance. Oversee tools and supplies inventory, coordinate vendors and contractors, support inspections and reporting, and help maintain health and safety compliance.

Requirements

Requires 2–3 years of experience in maintenance administration or facilities support and a general understanding of tools, equipment, and maintenance workflows. Candidates should have strong computer, organizational, multitasking, communication, and prioritization skills; prior CMMS experience is an asset.

Skills

Maintenance Administration
Facilities Support
Work Order Management
CMMS (Fiix)
Asset Data Management
Preventive Maintenance Scheduling
KPI Tracking
Inventory Management
Tool and Equipment Tracking
Procurement
Vendor Coordination
Contractor Scheduling
Facility Inspections
Cost Tracking
Health and Safety Compliance
Communication

Visa sponsorship

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Keywords

Maintenance Administration
Facilities Support
Maintenance Requests
Work Orders
CMMS
Fiix
Asset Data
Preventive Maintenance
KPI Tracking
PM Completion Rates
Response Times
Downtime Tracking
Tool Crib
Inventory Management
PPE
RFQs
Purchase Order Requests
Vendor Relationships
Contractor Scheduling
Facility Inspections
Cost Tracking
Invoicing
Departmental Reporting
Health and Safety Compliance
Equipment Inspection Records
Continuous Improvement

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