Administrative Coordinator

Who We Are

At Avalanche Canada, we're on a mission to encourage and educate people to recreate safely in the winter backcountry by developing, coordinating, promoting, and delivering world-class public avalanche safety programs and services in Canada.

The Impact You Could Have

Your work will contribute directly to Avalanche Canada’s day-to-day operations, helping deliver the administrative, financial, and logistical support that keeps our organization running effectively. You’ll play an important role in supporting our people, programs, and services, and in advancing avalanche safety across Canada.

The Role in Action

From processing invoices and supporting employee onboarding to coordinating program shipments and keeping office operations on track, you’ll take on a variety of tasks. You’ll work closely with the Finance & HR Manager and staff across the organization, taking ownership of your work and pitching in wherever needed.

Key Responsibilities

Finance and HR Administration

• Process invoices, accounts payable, expense claims, and financial transactions; complete reconciliations and assist with budget entries and banking activities.
• Support employee onboarding, contract administration, and criminal record checks.
• Maintain financial and employee records, assist with HR documentation, and coordinate employee recognition activities.

Office Administration and Coordination

• Monitor and respond to general inquiries, directing requests to the appropriate staff.
• Coordinate mail, office supplies, and general office operations.
• Maintain administrative records, templates, and documentation.
• Provide day-to-day administrative and logistical support to staff across the organization.

Merchandise, Programs and Logistics

• Support online store administration, merchandise coordination, and inventory management.
• Coordinate the preparation, shipping, and distribution of program and outreach materials.
• Assist with logistics for organizational activities, events, and seasonal initiatives.

Governance, Compliance and Organizational Support

• Maintain board records, director information, minute books, and other organizational documentation.
• Assist with charity filings, annual returns, and governance requirements.
• Track deadlines, recurring tasks, and outstanding requests to ensure timely completion.
• Identify opportunities to improve administrative processes and systems.
• Provide flexible support for projects and other organizational needs as they arise.

What You’ll Need to Succeed

• 2+ years of experience in an administrative, office coordination, finance, or related support role.
• Proficiency with Microsoft Office or Google Workspace, including spreadsheets, documents, and calendars.
• Experience with accounting software, expense management systems, or other digital workplace tools is an asset.
• The ability to handle sensitive information with discretion and maintain confidentiality.

Qualifications

• You’re highly organized, detail-oriented, and able to manage competing priorities and deadlines.
• You’re proactive and resourceful, with a knack for solving problems and finding practical solutions.
• You communicate clearly and professionally, both verbally and in writing.
• You work well independently while enjoying collaboration and supporting a team.
• You’re adaptable, comfortable juggling a variety of tasks, and happy to pitch in wherever needed.
• You take ownership of your work and follow tasks through to completion.

Why Join Avalanche Canada

• Be a part of our small mission-driven team doing work that directly protects lives in the backcountry.
• Total compensation package including: support for professional development, comprehensive health benefits, RRSP matching program including maternity/paternity top-up, paid sick leave above employment standards, pro deals/retail discount program. 

Our Commitment to Inclusion

At Avalanche Canada, we’re dedicated to creating a workplace where you can bring your authentic self to work every day. We actively recognize, embrace, and celebrate the differences that make us unique, and foster an inclusive, equitable, and diverse environment where everyone feels valued and supported. If you require accommodations or adjustments at any stage of the interview process, please let us know and we’ll do our utmost to support you. Avalanche Canada is proud to be an equal-opportunity employer.

Our Recruitment Process

Initial phone screening with a member of the hiring team

In person (or via Teams) interview with Breeana Hartley (Director of Finance) & Kristin Anthony-Malone (Finance & HR Manager)

Coffee chat with other members of the team

Reference and security checks

Offer of employment

We anticipate offering in the range of $60,000 - $71,000 for this position.

Application deadline: October 23, 2026

Interviews: October 26-30, 2026

Anticipated start date: November 9, 2026