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Added 20 mins ago
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Avalon Mechanical

Office Administrator

Victoria, BC, V9A 3P2, Canada

The salary range is between $28-$33/hour depending on experience. · Full-time

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Job details

Pay: The salary range is between $28-$33/hour depending on experience.
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

About Avalon

Established in 1984, Avalon Mechanical has grown into an industry recognized Mechanical Engineering Consultancy firm. Specializing in Mechanical Design Systems for HVAC, Plumbing, and Fire Suppression, we have completed thousands of projects in a range of industries. With offices in Victoria, Nanaimo, and Vancouver, our team is growing, and we are looking to add to our complement of skilled and knowledgeable administrative professionals.

The Position

Avalon Mechanical Consultants Ltd. currently has an opening for a full-time Office Administrator position in our Victoria office to start immediately. This exciting position is an integral part of the Avalon team, providing general administrative support to our engineering professionals. The role will require a nimble, learning-focused mindset that can adapt to the changing demands of a busy workload. The successful candidate will be positive and engaging with the ability to organize, prioritize, and problem solve with confidence. They will efficiently manage their workload while collaborating with the administrative team.

Compensation and benefits for this position are to be discussed with applicants on an individual basis. The salary range is between $28-$33/hour depending on experience.

Candidate Requirements

Previous experience in an administrative or legal-focused role in an office environment.
Knowledge of legal proceedings and contracts is considered an asset.
Ability to produce high-quality technical writing.
Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
Excellent customer service and relationship building skills.
Adaptable and flexible with the ability to prioritize work.
Highly organized and able to manage workflow efficiently and independently.
Excellent time management, written and verbal communication skills.
Team player with a positive attitude.
Willingness to learn and to grow with the company.
Completion of courses in Business Administration an asset.

Key Job Responsibilities:

Manage proposal writing and project set up for our Victoria office.
Monitor project bid-sites such as BC Bid.
Provide exceptional proactive support to administrative team.
All frontline customer service (answer phones, emails, greet walk-in clients).
Manage mail and courier items – collect, sort, and prepare incoming and outgoing items.
Act as first point of contact to visitors, answer inquiries, and deliver excellent customer service.
Utilize Project Management software.
Maintain office supplies, cleanliness, organization.
Scanning, filing, and maintaining project documentation and records.

Company Benefits:

When joining our team, employees can expect to be a part of an inclusive group of individuals who enjoy challenges and work collaboratively to achieve project goals.

Highlighted benefits include:

Comprehensive health benefits
Employer matched group RRSP
A supportive and motivated work environment
Interesting, challenging, and rewarding work
Bright and open workspace
A flexible schedule
Top-of-the-line hardware and software systems
Ergonomic, sit/stand workstations
Weekly and monthly social activities
Budget for company swag

To Apply:

Please upload your resume and cover letter directly to this posting

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Office Administrator will manage proposal writing, project setup, and monitor bid sites while providing frontline customer service. They are also responsible for maintaining office organization, handling mail, and supporting the engineering team with documentation.

Requirements

Candidates should have previous administrative or legal-focused experience and proficiency in Microsoft Office. Strong organizational, communication, and technical writing skills are essential for this role.

Skills

Administrative support
Technical writing
Microsoft Office Suite
Customer service
Relationship building
Time management
Written communication
Verbal communication
Project management software
Proposal writing
Problem solving
Organization
Prioritization
Data entry
Record keeping

Benefits

Comprehensive health benefits
Employer matched group RRSP
Supportive and motivated work environment
Flexible schedule
Top-of-the-line hardware and software systems
Ergonomic, sit/stand workstations
Weekly and monthly social activities
Budget for company swag

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Mechanical Engineering
HVAC
Plumbing
Fire Suppression
Proposal Writing
BC Bid
Project Management
Microsoft Office
Outlook
Word
PowerPoint
Excel
Technical Writing
Customer Service
Administrative Support
Legal Proceedings
Contracts
Business Administration
Documentation
Record Keeping

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