Executive assistant jobs in Canada (830 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 830
Employers: 560

Advertised starting pay

Average starting payCAD / year: $71,002Across 122 listings
Average starting payCAD / hour: $34.24Across 43 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%241 listings
On-site: 70%577 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 1 month ago
OC
Executive Assistant
Options Consulting Solutions
Mississauga, ON
- $85,000 to $105,000 CAD / year
- Full-time
Executive Assistant - Support a C-suite leader. Lead the function around them.
Added 1 month ago
NB
Executive Assistant
National Bank of Canada
Montreal, QC
- Full-time
A career as an Executive Assistant within the National Client Group team at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a…
Added 1 month ago
J
Executive assistant
JobsMedia.io
Quebec, QC
- Full-time
Added 1 month ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40.67 to $43.8 CAD / hour
- Contract
Executive Assistant for professional college, downtown Toronto.
Added 1 month ago
Executive Assistant to the Managing Director, Insurance (14-Month Contract)
Nicola Wealth
Vancouver, BC
Added 1 month ago
L
Executive Assistant II
lululemon
Vancouver, BC
- Full-time
Added 1 month ago
A
Executive Assistant – Brand Marketing - Temporary
ARC'TERYX
North Vancouver, BC
- Full-time
- Temporary
As an Executive Assistant, you are a strategic partner and trusted extension of the Brand team. You demonstrate sound judgment, accountability, and discretion in every interaction. Highly…
Added 1 month ago
AE
Executive Assistant – Brand Marketing - Temporary
Arc'teryx Equipment
North Vancouver, BC
- Temporary
As an Executive Assistant, you are a strategic partner and trusted extension of the Brand team. You demonstrate sound judgment, accountability, and discretion in every interaction. Highly…
Added 1 month ago
Corporate Secretary/Executive Assistant to the President
The St. Lawrence Seaway Management Corporation
Cornwall, ON
Added 1 month ago
Executive Assistant
Eddyfi
Quebec, QC
…contributing to the effective coordination of activities involving the Executive Committee and the broader leadership team. Acting as a trusted partner, the Executive Assistant plays a key…
Added 1 month ago
GL
Executive Assistant
goeasy Ltd.
Mississauga, ON
- Full-time
Added 1 month ago
SM
Executive Assistant
Solutions Metrix
Montreal, QC
- Full-time
The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading…
Added 2 months ago
ME
Executive Assistant
MNP Executive Search & Professional Recruitment
Burns Lake, BC
- Full-time
Added 1 month ago
SE
Executive Assistant – Order Execution Canada
Siemens Energy
Oakville, ON
- Full-time
…teams, and multiple internal and external stakeholders. The Executive Assistant will play an important role in supporting organizational effectiveness through executive coordination,…
Added 1 month ago
A
Executive Assistant
Avana
Regina, SK
- Full-time
Reporting to the President, the Executive Assistant provide
Added 1 month ago
E
Executive Assistant
EllisDon
Calgary, AB
- Full-time
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $104,000 to $108,000 CAD / year
- Full-time
EXECUTIVE ASSISTANT to Three C-level Executives:
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth…
Added 1 month ago
EB
Corporate Secretary
EQ Bank
Toronto, ON
- Full-time
Added 1 month ago
EB
Corporate Secretary
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
Added 1 month ago
FR
Governance Specialist & Executive Assistant to the Executive Director
Facet Recruitment
Halifax, NS
- Full-time
Strong governance depends on someone who is highly organized and applies sound judgement. You anticipate what the Executive Director, Council members and senior leaders will need, bring…
Added 1 month ago
Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
Added 1 month ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 1 month ago
OG
Executive Assistant - Executive and Operations Support
Onni Group of Companies
Vancouver, BC
- Full-time
This role provides high-level executive and operational support to the CFO, COO and financial operations team in a fast-paced, entrepreneurial environment. It is designed for a resourceful,…
Added 1 month ago
GE
Executive Assistant
GFL Environmental Inc.
Edmonton, AB
- Full-time
GFL Environmental Services is seeking a proactive, highly organized, and strategic Executive Assistant to provide high-level support to our Senior Leadership team. In this role, you will…

Avana

Executive Assistant

Regina, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5+ years of experience supporting senior leaders in an Executive Assistant, executive administration, or similar role.
Posting language: English
Posted: Sep 17, 2026

Original job description

About Avana

Avana is a growing real estate development and property management company committed to creating safe, vibrant, and inclusive communities where residents feel proud to call home. We develop, build, and manage thoughtfully designed rental communities with a strong focus on quality, resident experience, and community growth. Our workplace culture is rooted in collaboration, accountability, and shared success.

About The Role

Reporting to the President, the Executive Assistant provides high-level administrative, coordination, and project support to senior leaders, helping move organizational priorities forward efficiently. As a trusted partner to the executive team, this role manages schedules, communications, meetings, and key initiatives while coordinating across the organization and handling confidential information with professionalism, discretion, and sound judgment.

What You’ll Do

Executive Support

Manage executive calendars, priorities, meetings, and travel arrangements.
Prepare agendas, meeting materials, minutes, and executive briefing documents.
Track action items and follow up to ensure timely completion.

Communication & Stakeholder Coordination

Draft and coordinate communications on behalf of executives.
Act as a key liaison between executives, employees, clients, partners, and other stakeholders.
Manage incoming correspondence, inquiries, and information flow, ensuring timely and accurate follow-up.
Plan and coordinate executive, corporate, and head office events, including logistics, vendors, materials, and follow-up.
Represent the organization at community and business events as required.

Project & Business Support

Coordinate strategic initiatives, special projects, and corporate activities.
Conduct research, gather information, and prepare reports to support decision-making.
Assess risks, remove administrative roadblocks, and help keep key business priorities on track.

Administration & Office Operations

Maintain confidential records, files, and corporate documentation.
Coordinate budget tracking, procurement, and related financial administration.
Coordinate day-to-day head office operations and workplace needs.
Lead the front desk function, providing day-to-day direction and ensuring a professional, welcoming experience.

What You Bring

5+ years of experience supporting senior leaders in an Executive Assistant, executive administration, or similar role.
Strong organizational, time management, and prioritization skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
Strong critical thinking, problem-solving, and decision-making abilities.
Proven ability to handle confidential and sensitive information with discretion and professionalism.
Proficiency with Microsoft 365 and the ability to quickly learn and adapt to new technologies and systems.
A proactive, adaptable, and continuous improvement mindset, with the ability to thrive in a fast-paced environment where priorities and business needs evolve frequently.
Strong interpersonal skills and the ability to build positive, collaborative relationships.

Why Join Avana

Competitive compensation and annual bonus opportunities.
Comprehensive health and dental benefits with 80% employer-paid premiums.
Employer-matched pension plan.
Parental leave top-up program.
Opportunities to learn, grow, and contribute to meaningful cross-functional work.
A collaborative, inclusive, and values-driven workplace.
A visible, trusted role with the opportunity to influence how priorities move forward and contribute to Avana’s continued growth.

Apply About employer

More about this job

Responsibilities

Provides high-level administrative and project support to the President and senior leaders to drive organizational priorities. Manages executive schedules, communications, and head office operations while acting as a key liaison for stakeholders.

Requirements

Requires over 5 years of experience supporting senior leaders with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to handle sensitive information with discretion are essential.

Skills

Executive Support
Calendar Management
Stakeholder Coordination
Project Coordination
Microsoft 365
Travel Arrangement
Meeting Minutes
Budget Tracking
Office Operations
Confidentiality
Critical Thinking
Problem Solving
Time Management
Written Communication
Verbal Communication
Interpersonal Skills

Benefits

Competitive Compensation
Annual Bonus Opportunities
Health Benefits
Dental Benefits
Employer-matched Pension Plan
Parental Leave Top-up Program

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Property Management
Executive Assistant
Administrative Support
Microsoft 365
Calendar Management
Stakeholder Management
Corporate Documentation
Procurement
Office Management
Project Support
Executive Briefing
Risk Assessment
Budget Tracking

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