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Added 37 mins ago
SM
Storeperson
Stevenson Memorial Hospital
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- Full-time
Added 37 mins ago
T
QA Automaton Lead
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Toronto, ON
- $85 CAD / hour
- Contract
Added 37 mins ago
T
Entry Level Investment Tax Administrator (New Grads Welcome - 100% In Office)
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- $22 to $23 CAD / hour
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Fully on-site in Toronto, 5 days per week
Added 37 mins ago
IC
Senior Consultant, Underwriting, Claims & Risk Management
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Added 37 mins ago
IC
Vice President, Operations
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B
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Added 52 mins ago
IC
Senior Underwriter
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Added 52 mins ago
HM
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Added 52 mins ago
TS
Call for Members of the Sentinel Project Board of Directors
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- Full-time
Added 52 mins ago
SM
Manager, Finance, Performance & Analytics
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Added 52 mins ago
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TU
Assistant Dean, DAE, Faculty of Education
The University of British Columbia
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WC
(CAN) Associé, équipe des activités de protection des biens
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A&
Core Tax Incentives Manager – Technical
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[26-123] Program Manager - Temporary
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Added 1 hour ago
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AEOI Senior Associate
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LS
Accounting & Administrative Coordinator - Permanent - 19661
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- Full-time
Added 1 hour ago
K
Manager, Government Solutions
KPMG
Edmonton, AB
- Full-time
Added 1 hour ago
K
Manager, Government Solutions
KPMG
Halifax, NS
- Full-time
Added 1 hour ago
W
(CAN) Associé, équipe des activités de protection des biens
Walmart
Longueuil, QC
- Part-time
Added 1 hour ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Added 1 hour ago
J
Senior Corporate Accountant
Jobgether
Canada
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Corporate Accountant based in Canada.

Closed listing

Avenir Energy

Special Handling Administrator

Calgary, AB, Canada

Temporary

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Temporary
Closing date: Dec 23, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Archived listing. The details below describe a past opening.

Seasonal Special Handling Administrator

Location: Calgary Employment Type: Seasonal

Avenir Energy is looking for a highly organized and detail-driven Seasonal Special Handling Administrator to support our Finance team during our busiest months. This role is all about accuracy, speed, and reliability - ensuring invoices and supporting documents are submitted correctly and on time to key customers so payments can be processed without delay.

If you thrive under pressure, enjoy working with large amounts of data, and are confident navigating multiple systems and file types, this role is for you.

Key Responsibilities

Invoice & Document Submission: Prepare, review, and submit invoices and backup documentation to customers quickly and accurately.

Data Management: Process large volumes of information with precision, ensuring all required details are complete.

Account Reconciliation: Assist with reconciling accounts and resolving discrepancies as required.

Systems & Tools: Work confidently with Excel, PDF editors, vendor portals, and Outlook to manage documents and communications.

Problem Solving: Identify missing or incorrect documentation, follow up promptly, and keep submissions on track.

Deadline Management: Prioritize workload to meet strict submission timelines, especially during peak periods.

Collaboration: Coordinate with internal teams to obtain correct information and resolve issues quickly.

Qualifications

Experience: Prior experience in invoicing, data processing, or administrative support roles is an asset.

Technical Skills: Strong working knowledge of Microsoft Excel, PDF editors, Outlook, and the ability to learn vendor systems quickly.

ERP Experience: Exposure to ERP systems (e.g., NetSuite, JDE, Oracle, or similar) is considered an asset.

Industry Knowledge: Previous Oil & Gas industry experience is an advantage.

Detail Orientation: Exceptional accuracy and attention to detail in handling high-volume tasks.

Work Ethic: Self-motivated “work machine” who can power through repetitive tasks without losing focus.

Organization: Ability to prioritize, stay on top of multiple submissions, and meet tight deadlines.

Communication: Clear and professional in written and verbal communications.

Why Join Avenir Energy?

Opportunity to gain hands-on finance and administrative experience in a fast-paced environment.

Be part of a supportive team during a critical business season.

Build skills in account reconciliation, invoicing, ERP systems, and customer/vendor platforms.

About employer

More about this job

Responsibilities

The Special Handling Administrator is responsible for the accurate and timely submission of invoices and supporting documentation to customers. They will also manage data, reconcile accounts, and coordinate with internal teams to resolve discrepancies.

Requirements

Candidates should have experience in invoicing, data processing, or administrative support, along with proficiency in Microsoft Excel and PDF editing tools. Familiarity with ERP systems and the Oil & Gas industry is considered an asset.

Skills

Invoicing
Data processing
Administrative support
Microsoft Excel
PDF editors
Outlook
Account reconciliation
ERP systems
NetSuite
JDE
Oracle
Problem solving
Deadline management
Communication
Attention to detail

Benefits

Hands-on finance experience
Administrative experience
Supportive team environment

Visa sponsorship

Not detected in the job text

Keywords

Finance
Invoicing
Data management
Account reconciliation
Excel
PDF editors
Outlook
ERP
NetSuite
JDE
Oracle
Oil & Gas
Administrative support
Vendor portals
Documentation
Finance team

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Work requirements

Jobs in Canada