Office & administration jobs in Canada

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Added 15 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 15 days ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience
Added 15 days ago
GW
Billing Administrative Assistant
Gowling WLG
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark)…
Added 15 days ago
E
Administrative Coordinator - Government
EvertzAV
Burlington, ON
- Full-time
Department: Administration Location: Burlington, ON, Canada
Added 15 days ago
SH
Unit Clerk - Ambulatory Care
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 15 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 15 days ago
Procurement Specialist
Aecon
Fredericton, NB
Qualification in procurement, business administration or engineering, or equivalent experience.
Added 15 days ago
SM
Clerical Assistant Clinics Hemodialysis Unit
St. Michael's Hospital
Toronto, ON
- Temporary
Must have medical terminology certificate in order to transcribe and process physician orders · Must have an excellent record
Added 15 days ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
Fraser Health
Chilliwack, BC
…documents, arranging meetings/special functions, and operating office equipment. As a member of an interdisciplinary team, ensures clients and their family members are supported in…
Added 15 days ago
WI
Asset Management Consultant
WSP in Canada
Canada
- Full-time
Added 15 days ago
UO
Administrative Assistant (PL3)
University of New Brunswick
Fredericton, NB
- Full-time
Post Secondary Education in Office Administration, Justice, Criminology or a related field.
Added 15 days ago
U
Air Admin Assistant
UPS
Richmond, BC
- Part-time
…and handling small scale projects. Employee performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving…
Added 15 days ago
TC
Senior Permit Clerk
The City of Belleville
Belleville, ON
- Full-time
Added 15 days ago
U
Air Admin Assistant
UPS
Richmond, BC
- Part-time
…and handling small scale projects. Employee performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving…
Added 15 days ago
TU
Administrative Clerk
The University of British Columbia
Vancouver, BC
- $4,442 to $4,877 CAD / month
- Full-time
High school graduation plus business training in office procedures and practices and a minimum four years of related experience or an equivalent combination of education and experience.
Added 15 days ago
U
International Admin Assistant II
UPS
Calgary, AB
- $20.67 CAD / hour
- Internship
Added 15 days ago
TO
Administrative Assistant 1
The Ottawa Hospital
Ottawa, ON
- Full-time
Added 15 days ago
U
International Admin Assistant
UPS
Calgary, AB
- $19.17 CAD / hour
- Internship
Added 15 days ago
WA
Administrative Assistant - PT
Wood Automotive Group
Calgary, AB
- Part-time
The Wood Automotive Group is looking for a Part-Time Administrative Assistant to join our Head Office team!
Added 15 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Napierville, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 15 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Stanstead, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 15 days ago
MA
INVENTORY/PROCUREMENT OFFICER
Miri Africa
Toronto, ON
- Full-time
HND or Bachelor’s degree in Procurement, Supply Chain Management, Accounting, Business Administration, or a related field.
Added 15 days ago
Operating Room Unit Clerk - Burnaby Hospital
Fraser Health
Burnaby, BC
Added 15 days ago
PL
Purchasing Manager-Acton Head office
Purity Life Health Products LP
Acton, ON
- $88,725 to $104,475 CAD / year
- Full-time
Ensure accurate inventory administration, including documentation, inter-warehouse transfers, and vendor inventory reconciliation
Added 15 days ago
W
Senior Associate Management Consultant
Worley
Vancouver, BC
- Full-time

Averton

Bookkeeper and Office Administrator

Vaughan, ON, L4K 1C3, Canada

Full-time

Apply on averton.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

Where design meets opportunity, and careers are built to last.

Averton is an experienced, award winning homebuilder, community developer and construction management company. We are looking for a Bookkeeper and Office Administrator to join our accounting team at our Vaughan head office.

This role has two parts. The main part is bookkeeping: you keep the accounting records accurate, current and organized. The second part is office administration: you run the front desk, support new and departing employees, and keep the office working.

Full time, in person at our Vaughan office, Monday to Friday, 8:30 a.m. to 5:00 p.m.

Bookkeeping and accounting

Complete bank and balance sheet reconciliations. Find the cause of each difference and prepare corrections for review.
Support month end close with schedules, reconciliations and organized supporting documents.
Keep intercompany and project accounting records accurate for multiple entities and projects.
Process supplier and subcontractor invoices. Check the supporting documents and approvals, and code each cost to the correct entity, project and account.
Find missing approvals, duplicate charges and unusual transactions before payment. Resolve them with internal teams and vendors.
Prepare payment batches for review and approval. Keep vendor records current and answer routine payment questions.
Record receipts and other transactions. Keep accounts receivable records current and follow up on outstanding balances.
Support expense processing and tax filing work when assigned.
Keep procedures current. Report problems early, with a proposed next step.

Front desk and office administration

Cover the front desk. Greet visitors, answer and direct calls, receive deliveries and help with routine office requests.
Coordinate administrative onboarding and offboarding. Collect forms, arrange approved equipment and account setup, prepare workspaces and track completion with the hiring manager.
Set up workstations and help with routine software and equipment problems. Send problems you cannot fix to our external IT provider.
Prepare routine correspondence, maintain files and help the accounting team track recurring deadlines.
Support company events, meetings and team initiatives.

What you bring

5 or more years of bookkeeping or accounting experience, including reconciliations and month end support.
A diploma or certificate in accounting or bookkeeping, or equal practical experience. A CPA designation is not required.
Experience in construction, real estate, project costing or multiple entities is an asset.
Experience with Constellation Homebuilder Newstar is an asset.
Strong Excel skills and comfort with accounting software and electronic document systems.
Strong attention to detail and discretion. You handle financial and employee information in confidence.
A professional and friendly manner at the front desk and on the phone.

How the role works

You work closely with the accounting team, project managers, estimating and construction staff.
You prepare and process transactions within set procedures. Payment release, banking changes, material adjustments and accounting policy decisions stay with designated approvers.

What success looks like

Invoices and transactions are accurate and on time.
Reconciliations and close tasks are complete by the deadline, with each difference explained.
Records are easy to find and approvals are complete.
New employees have their forms, workspace and equipment ready on day one.
The front desk and office requests are handled reliably.
Problems are reported early and avoidable errors are rare.

Why join Averton

Competitive base salary
Extended health benefits
Employee Assistance Program
2 weeks vacation to start
RRSP matching

You join a team that values strong relationships, innovation and quality, with real opportunity to grow.

To apply

Send your resume and cover letter. This posting is for an existing vacancy. Averton uses AI tools to help screen applications. We thank all applicants. We contact only the applicants we select for an interview.

Averton is an equal opportunity employer. We encourage applications from all qualified people. We provide accommodation during the hiring process on request.

Apply on averton.bamboohr.com About employer

More about this job

Responsibilities

The role involves maintaining accurate accounting records, including reconciliations, invoice processing, and month-end support. Additionally, the position manages front desk operations, office administration, and employee onboarding/offboarding processes.

Requirements

Candidates must have 5 or more years of bookkeeping or accounting experience and strong proficiency in Excel. A diploma or certificate in accounting or bookkeeping is required, along with excellent attention to detail and professional communication skills.

Skills

Bookkeeping
Accounting
Bank reconciliation
Balance sheet reconciliation
Month end close
Accounts payable
Accounts receivable
Office administration
Front desk management
Onboarding
Excel
Accounting software
Project accounting
Data entry
Attention to detail

Benefits

Extended health benefits
Employee Assistance Program
Vacation
RRSP matching

Visa sponsorship

Not detected in the job text

Keywords

Bookkeeping
Accounting
Office Administration
Reconciliation
Month End
Accounts Payable
Accounts Receivable
Excel
Project Accounting
Invoicing
Onboarding
Construction
Real Estate
Financial Reporting
Tax Filing
Vendor Management
Administrative Support
Bank Reconciliation
Balance Sheet

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Advertised starting pay

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Office & administration jobs in Canada

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Administrative Assistant – Organizational Development #550-26

Billing Administrative Assistant

Administrative Coordinator - Government

Unit Clerk - Ambulatory Care

Unit Clerk - Ambulatory Care

Procurement Specialist

Clerical Assistant Clinics Hemodialysis Unit

Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack

Asset Management Consultant

Administrative Assistant (PL3)

Air Admin Assistant

Senior Permit Clerk

Air Admin Assistant

Administrative Clerk

International Admin Assistant II

Administrative Assistant 1

International Admin Assistant

Administrative Assistant - PT

Post Office Assistant - Term

Post Office Assistant - Term

INVENTORY/PROCUREMENT OFFICER

Operating Room Unit Clerk - Burnaby Hospital

Purchasing Manager-Acton Head office

Senior Associate Management Consultant

Contact us

Advertised starting pay

Where work happens

Work requirements

Office & administration jobs in Canada