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AVI-SPL Canada

Admin, Sales (Administration, Ventes)

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English · French
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

English section of this bilingual listing.

The Sales Administrator is responsible for supporting the Sales Manager and Sales Team with general sales operations activities and administrative functions.

Responsible for supporting the Sales Manager with general sales operations activities.

Provide administrative support of sales in coordination with operations, services, procurement and finance
Assist with process improvement messaging and management
Support sales communications and planning, including assisting with content and distribution
Assist with market data research as needed
Coordinate with training to ensure new hire training
Assist SVP with special projects and assignments by executive leadership
Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
Assist sales leadership with strategic initiatives
Assist in coordinating and planning events for all sales meetings
Ensure seller compensation plans, commissions and bonus tracking are in place
Distribute sales and reporting metrics including:
FP&A and Sales Ops reports
LORP tracking and RFP response data
Service renewals
State contract quarterly reports
Answer/route incoming phone calls
Process and distribute incoming/outgoing mail
Assist Account Managers with sales paperwork including proposals and bids
Register new vendors, setup jobs and submissions
Research and contact vendors for part numbers, pricing and compatibility
Provide various administrative support including but not limited to:
tracking shipments
Submitting RMA’s,
Compiling equipment lists for service renewals
Requesting certificates of insurance/bonds
Compiling proposal logs
Other duties assigned as needed
Ability to balance multiple tasks with changing priorities
Ability to work and think independently and ensuring to meet deadlines
Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
Excellent attention to detail
Must have clear and professional communication skills (written and oral) both internally and externally
Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
Demonstrated customer service focus and client communication skills
Ability to handle sensitive and confidential information

Education And/or Experience (Formation Et/ou Expérience)

Minimum of a High school Diploma or equivalent
Minimum 2-4 years of experience with office administrative functions preferred
Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)

Compensation

Pay Type

Min Base

Max Base

Salary

CAD $60,000.00

CAD $65,000.00

Actual compensation will be determined based on factors including skills, experience, qualifications, and location.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment
This position does not have any direct reports

AVI-SPL reserves the right to alter work hours and work location as deems necessary

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected

VEVRAA Federal Contractor

Read the full bilingual original

L'adjoint aux ventes est chargé d'assister le directeur des ventes et l'équipe des ventes dans le cadre des activités générales liées aux opérations de vente et des tâches administratives.

The Sales Administrator is responsible for supporting the Sales Manager and Sales Team with general sales operations activities and administrative functions.

Job Summary (Résumé Du Poste)

Chargé d'assister le directeur des ventes dans les activités générales liées aux opérations de vente.

Responsible for supporting the Sales Manager with general sales operations activities.

Essential Duties And Responsibilities (Fonctions Et Responsabilités Essentielles)

Fournir un soutien administratif aux ventes en collaboration avec les équipes des opérations, des services, de l’approvisionnement et des finances

Contribuer à la communication et à la gestion des initiatives d’amélioration des processus

Soutenir la communication et la planification des ventes, notamment en apportant une aide pour le contenu et la diffusion

Participer à la recherche de données sur le marché selon les besoins

Assurer la coordination avec le service de formation afin de garantir la formation des nouveaux employés

Assister le vice-président principal dans le cadre de projets spéciaux et de missions confiées par la haute direction

Coordonner les horaires de réunion entre la direction des ventes et le vice-président principal des ventes, ainsi qu’avec les clients

Assister la direction des ventes dans le cadre d’initiatives stratégiques

Aider à la coordination et à la planification des événements pour toutes les réunions de vente

S’assurer que les plans de rémunération des vendeurs, ainsi que le suivi des commissions et des primes, sont en place

Diffuser les indicateurs de vente et de rapport, notamment :

les rapports de planification financière et d’analyse (FP&A) et des opérations de vente

le suivi des LORP et les données relatives aux réponses aux appels d’offres (RFP)

les renouvellements de service

les rapports trimestriels sur les contrats d’État

Répondre aux appels téléphoniques entrants et les acheminer

Traiter et distribuer le courrier entrant et sortant

Aider les gestionnaires de comptes à remplir la paperasserie liée aux ventes, y compris les propositions et les soumissions

Enregistrer les nouveaux fournisseurs, configurer les mandats et les soumissions

Effectuer des recherches et communiquer avec les fournisseurs pour obtenir les numéros de pièce, les prix et les informations de compatibilité

Fournir divers services de soutien administratif, y compris, mais sans s’y limiter :

le suivi des expéditions

la soumission des demandes de retour de marchandise (RMA)

la compilation des listes d’équipement pour les renouvellements de service

la demande de certificats d’assurance ou de cautionnements

la compilation des registres de propositions

Autres tâches assignées au besoin

Provide administrative support of sales in coordination with operations, services, procurement and finance
Assist with process improvement messaging and management
Support sales communications and planning, including assisting with content and distribution
Assist with market data research as needed
Coordinate with training to ensure new hire training
Assist SVP with special projects and assignments by executive leadership
Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
Assist sales leadership with strategic initiatives
Assist in coordinating and planning events for all sales meetings
Ensure seller compensation plans, commissions and bonus tracking are in place
Distribute sales and reporting metrics including:
FP&A and Sales Ops reports
LORP tracking and RFP response data
Service renewals
State contract quarterly reports
Answer/route incoming phone calls
Process and distribute incoming/outgoing mail
Assist Account Managers with sales paperwork including proposals and bids
Register new vendors, setup jobs and submissions
Research and contact vendors for part numbers, pricing and compatibility
Provide various administrative support including but not limited to:
tracking shipments
Submitting RMA’s,
Compiling equipment lists for service renewals
Requesting certificates of insurance/bonds
Compiling proposal logs
Other duties assigned as needed

Skills And Abilities (Compétences Et Aptitudes)

Capacité à gérer simultanément plusieurs tâches dont les priorités évoluent

Capacité à travailler et à réfléchir de manière autonome tout en veillant au respect des échéances

Capacité avérée à respecter une confidentialité stricte et à traiter les questions sensibles avec discrétion

Grand souci du détail

Doit posséder des compétences en communication claires et professionnelles (écrites et orales), tant à l’interne qu’à l’externe

Communication et interaction efficaces avec les employés, les clients et les collègues, ainsi que la capacité de travailler efficacement avec tous les paliers de l’organisation

Engagement démontré envers le service à la clientèle et compétences en communication avec les clients

Capacité à traiter des renseignements sensibles et confidentiels

Ability to balance multiple tasks with changing priorities
Ability to work and think independently and ensuring to meet deadlines
Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
Excellent attention to detail
Must have clear and professional communication skills (written and oral) both internally and externally
Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
Demonstrated customer service focus and client communication skills
Ability to handle sensitive and confidential information

Education And/or Experience (Formation Et/ou Expérience)

Diplôme d'études secondaires ou équivalent, au minimum Expérience de 2 à 4 ans dans des fonctions administratives de bureau, un atout Compétences de niveau intermédiaire et expérience avérée dans l'utilisation d'une suite bureautique (Word, Excel, PowerPoint)
Minimum of a High school Diploma or equivalent
Minimum 2-4 years of experience with office administrative functions preferred
Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)

Compensation

Pay Type

Min Base

Max Base

Salary

CAD $60,000.00

CAD $65,000.00

Actual compensation will be determined based on factors including skills, experience, qualifications, and location.

Working Environment (Environnement de travail)

Les caractéristiques de l’environnement de travail décrites ici sont représentatives de celles auxquelles un employé est confronté dans l’exercice des fonctions essentielles de ce poste. Des mesures d’adaptation raisonnables peuvent être mises en place pour permettre aux personnes ayant un handicap d’exercer les fonctions essentielles. Ce poste s’exerce dans un environnement de bureau professionnel. Il nécessite l’utilisation d’équipement de bureau standard, tel que des ordinateurs, des téléphones, des photocopieurs, des classeurs et des télécopieurs. Le niveau de bruit dans l’environnement de travail est généralement modéré (conversations entre collègues et bruit des ordinateurs et des imprimantes).

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical Requirements (Exigences Physiques)

Les exigences physiques liées à ce poste correspondent à celles qui sont nécessaires pour s’acquitter des responsabilités et des fonctions essentielles du poste. Des mesures d’adaptation raisonnables peuvent être mises en place pour permettre aux personnes qualifiées ayant un handicap d’exercer les fonctions essentielles du poste.

Ce poste exige régulièrement que les employés s’assoient, marchent et restent debout; parlent ou entendent, tant en personne qu’au téléphone; utilisent leurs mains de manière répétitive pour manipuler, toucher ou faire fonctionner du matériel de bureau standard.

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment

Direct Reports (Subordonnés directs)

Ce poste n'implique aucune responsabilité hiérarchique directe.

This position does not have any direct reports

Work Hours (Heures de travail)

AVI-SPL se réserve le droit de modifier les horaires et le lieu de travail si elle le juge nécessaire.

AVI-SPL est un employeur souscrivant au principe de l’égalité d’accès à l’emploi / AA / protection des personnes handicapées et des anciens combattants.

Entrepreneur fédéral VEVRAA

AVI-SPL reserves the right to alter work hours and work location as deems necessary

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected

VEVRAA Federal Contractor

Apply About employer

More about this job

Responsibilities

Provides administrative and operational support to sales leadership and account managers, including coordinating meetings, events, communications, reporting, compensation tracking, proposals, and vendor-related tasks. Supports strategic initiatives, process improvements, market research, new-hire training coordination, and general office administration.

Requirements

A high school diploma or equivalent is the minimum education requirement, and 2–4 years of office administrative experience is preferred. Candidates should have intermediate proficiency with Word, Excel, and PowerPoint, strong communication and customer service skills, attention to detail, discretion with confidential information, and the ability to manage changing priorities independently.

Skills

Administrative Support
Sales Operations
Process Improvement
Sales Communications
Market Research
Meeting Coordination
Event Planning
Sales Reporting
Commission Tracking
Proposal and Bid Preparation
Vendor Coordination
Customer Service
Confidentiality
Attention to Detail
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Sales Administration
Sales Operations
Administrative Support
Process Improvement
Sales Communications
Market Research
Sales Planning
New-Hire Training
Strategic Initiatives
Meeting Coordination
Event Planning
Compensation Plans
Commission Tracking
Financial Planning and Analysis
Sales Operations Reports
LORP Tracking
Request for Proposal Responses
Service Renewals
State Contracts
Account Management
Proposals
Bids
Vendor Registration
Vendor Coordination
Shipment Tracking
Return Merchandise Authorization
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Customer Service

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