Administrative Assistant

Overview:

The Administrative Assistant is responsible for the day-to-day administrative operations of the office, ensuring everything runs smoothly, efficiently, and in an organized manner. This role serves as the first point of contact for incoming communications and plays a key part in maintaining structure, responsiveness, and overall office functionality. The ideal candidate is highly organized, detail-oriented, and takes pride in keeping things in order.

Responsibilities include:

• Manage all incoming calls and emails, responding where appropriate and directing inquiries to the relevant team members
• Maintain and organize physical and digital filing systems, including ongoing document management and upkeep of the filing room
• Perform administrative duties such as filing, copying, scanning, and document preparation with accuracy and attention to detail
• Support general office operations, including managing boardrooms, coordinating cleaning, and ensuring the office is presentable and functional at all times
• Oversee office supplies and equipment, including ordering, restocking, and coordinating maintenance (e.g., printers, coffee machines, water, etc.)
• Help prepare internal documents, reports, and presentations as required
• Take ownership of administrative processes, ensuring consistency, follow-through, and a high standard of organization
• Provide additional administrative support to the team as needed

Qualifications/Experience:

·        At least two years of office administration and filing experience is required.

· Demonstrate strong spoken and written English communication skills with excellent reading comprehension and the ability to articulate ideas clearly and effectively.

· Proficient in MS Office and Outlook

· Post-secondary education/courses in related fields are considered an asset

What we offer:

· Competitive salary range of $45,000 – $60,000, based on experience

· Vacation policy and observance of office holiday closures

· Comprehensive extended health and dental benefits

· Opportunities for growth within the company

· Supportive, team-oriented culture that values collaboration and work-life balance

How to Apply:

Please submit your resume and cover letter to hr@avisina.ca. Due to the high volume of applications, only candidates selected for an interview will be contacted.