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Closed listing

Aviso

Bilingual Tax Administrator

Toronto, ON, Canada

$55,000 to $65,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $55,000 to $65,000 CAD / year
Job type: Full-time
Closing date: Oct 27, 2026
Experience: 4-6 years of experience in the financial services industry, preferably in tax reporting
Posting language: English
Posted: Sep 27, 2026

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Original job description

Archived listing. The details below describe a past opening.

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We're looking to fill an opening for a Bilingual Tax Administrator to join our Operations team.

Reporting to the Senior Manager, Tax, the Bilingual Tax Administrator is primarily responsible for ensuring all Aviso Financial tax receipt audits are completed as per schedule deadlines. The Bilingual Tax Administrator processes all tax monthly withholding tax remittances and delivered within SLA, CRA, MRQ and IRS filing deadlines. The Bilingual Tax Administrator will ensure that all trustee and government regulatory requirements are met, and their knowledge is current on these requirements. They will work closely with the Reconciliation, Processing and Corporate Actions Department and will be responsible for tax slip production and delivery of the files to our print vendor. The Bilingual Tax Administrator will participate in regular tax related industry conferences or group sessions and will work closely with the Manager of Tax to ensure all defined and documented processes are reviewed regularly.

As oneaviso:

We Care - You do the right thing for clients, partners and colleagues. You build trusted relationships, champion service excellence, and contribute to a culture where people feel valued and supported

We Dare -You challenge the status quo with bold ideas and fresh perspectives. You embrace change, seek opportunities to innovate and are comfortable exploring new ways of working

We Share - You collaborate openly and build meaningful relationships. You seek out diverse perspectives, share your knowledge and work together to help colleagues, clients and partners succeed

We Deliver - You take ownership of your work, honour your commitments and focus on delivering meaningful results. You hold yourself accountable and continuously look for ways to improve

What your day looks like:

Duties and Regulatory Responsibilities
Ensure scheduled tax audits are processed and completed within deadlines
Ensure any transaction corrections are corrected and completed before tax production
Ensure all tax related requests received are addressed and completed within SLA deadlines
Responsible for Tax Slip Production and submission of files to DOXIM
Reviews all vendor portals before their deadlines to ensure all instructions are correct and current
Escalates any tax related issues that require management review and intervention
Stay current on both CRA, and IRS Qualified Intermediary/FATCA rules/CRS rules and regulations through the review of legislation, press releases, and industry information bulletins
Prepare and/or review year-end tax reporting forms for Plan and Non-Plan client accounts
Monitor CRA, MRQ, IRS, CIRO (formerly MFDA and IIROC) websites regularly for tax changes and share the information with the team and update the procedures manual accordingly
Gather information for the internal and external auditors
Provide support and service for proper Client Reporting

Audits and Risk Control

Review current process of monthly tax audits of tax reporting
Performs data validation checking tax reports against accounts in our internal system
Identify outstanding items and resolve these in a timely manner
Proactively identify and implement process improvements
Research and promptly resolve escalated issues
Ensure all discrepancies in clients accounts are escalated to the processing area to be address in a timely manner

Tax Reconciliation and Remittance

Performs tax remittances to CRA, MRQ and IRS and balancing of the tax internal control accounts vs CRA, MRQ and IRS remittance accounts
Process weekly/monthly withholding tax remittances to CRA, MRQ and IRS within deadline
Ensure accurate and timely charging and remittance of non-resident and back-up withholding taxes as required by regulation for both resident and non-resident clients

Document Maintenance

Maintain and document departmental procedures
Recommend and implement procedures to streamline workflow

Requirements

Your experience and skills:

Post-secondary education, designation in accounting, business and/or financial administration
4-6 years of experience in the financial services industry, preferably in tax reporting
Industry knowledge of CRA, and CIRO (formerly MFDA and IIROC) rules and regulations
Successful completion of the Canadian Securities Course or SIMA Operations Course would be an asset
Excellent communication skills. Fluency (written and spoken) in English and French are required to effectively communicate with partners, clients, and colleagues across Canada
Ability to work independently and on a team
Excellent time management and organizational skills
Pro-active and superior problem-solving abilities and strong analytical skills
Excellent customer service orientation
Extremely detail oriented and accurate
Ability to work well under pressure and meet time constraints
Intermediate computer skills in Word & Outlook; advanced skills in Excel and Access

Benefits

Why Aviso?

At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.

Here are a few things that set us apart:

Competitive compensation package that rewards and recognizes individual contributions
Excellent health, dental and insurance benefits to meet the diverse needs of our employees
Generous vacation time, fitness benefit, parental leave top-up options
Matching contributions to our retirement program
Commitment to the continuous improvement of our staff through learning & development and an education assistance program
Regular social events to foster teamwork

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page - Privacy Policies

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We're building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We're a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, and Montreal. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We're proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you're looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $55,000 - $65,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

About employer

More about this job

Responsibilities

Complete scheduled tax audits, validate tax reporting data, prepare tax slips, and submit files to the print vendor within required deadlines. Process and reconcile withholding tax remittances, monitor regulatory changes, maintain procedures, and support audits while resolving escalated tax issues.

Requirements

Requires post-secondary education in accounting, business, or financial administration and 4–6 years of financial services experience, preferably in tax reporting. Candidates must be fluent in written and spoken English and French, have knowledge of relevant Canadian tax and industry regulations, and demonstrate strong analytical, organizational, communication, and customer service skills.

Skills

Tax Reporting
Tax Auditing
Tax Reconciliation
Tax Remittances
Regulatory Compliance
Financial Reporting
Data Validation
Problem-Solving
Analytical Skills
Attention To Detail
Time Management
Organization
Customer Service
Communication
Process Improvement
Microsoft Excel

Benefits

Health Benefits
Dental Benefits
Insurance Benefits
Vacation Time
Fitness Benefit
Parental Leave Top-Up
Learning And Development
Education Assistance
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Tax Reporting
Tax Audits
Tax Slips
Tax Reconciliation
Withholding Tax
Tax Remittances
CRA
MRQ
IRS
FATCA
CRS
CIRO
Qualified Intermediary
Regulatory Compliance
Financial Services
Client Reporting
Risk Control
Data Validation
Internal Audits
External Audits
Microsoft Word
Microsoft Outlook
Microsoft Excel
Microsoft Access
Canadian Securities Course
SIMA Operations Course
English
French

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