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Aviso

Reconciliations Administrator, Temporary

Toronto, ON, Canada

$46,000 to $55,000 CAD / year · Temporary

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Job details

Pay: $46,000 to $55,000 CAD / year
Job type: Temporary
Apply by: Nov 7, 2026
Experience: 1 year related financial industry work experience
Posting language: English
Posted: Oct 8, 2026

Original job description

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We're looking to fill an opening for a Reconciliations Administrator to join our Operations team for 12 months.

Reporting to the Supervisor of Control Services, the Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GIC's, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.

As oneaviso:

We Care - You do the right thing for clients, partners and colleagues. You build trusted relationships, champion service excellence, and contribute to a culture where people feel valued and supported

We Dare -You challenge the status quo with bold ideas and fresh perspectives. You embrace change, seek opportunities to innovate and are comfortable exploring new ways of working

We Share - You collaborate openly and build meaningful relationships. You seek out diverse perspectives, share your knowledge and work together to help colleagues, clients and partners succeed

We Deliver - You take ownership of your work, honour your commitments and focus on delivering meaningful results. You hold yourself accountable and continuously look for ways to improve

What your day looks like:

Complete reconciliations required internally and by regulatory bodies (CIRO)
Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
Gain an understanding of the regulatory requirements that these tasks satisfy
Ensure all unit exceptions are resolved by reporting deadlines
Ensure non-financial discrepancies are updated
Provide support for dealer rep maintenance functions
Complete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely manner
Ensure Credit Unions complete their bank reconciliations monthly. Follow up directly with the Credit Unions on any outages
Assist with any inquiries to the team regarding account positions
Assist with the setup of new reconciliations as products come onboard
Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
Assist with any internal or external audit inquiries in relation to reconciliations

Requirements

Your experience and skills:

Post-Secondary education and a degree in Business Admin or Finance is an asset
1 year related financial industry work experience
Knowledge of current operational procedures governing the mutual fund and security industry
IFIC or CSC designation is an asset
Extremely detail oriented and accurate
Excellent problem-solving skills to perform analysis of the exception issues and determine solutions
Demonstrates the ability to work calmly and effectively in a fast-paced environment
Flexible to meet changing needs and manage deadlines
Excellent time management and organizational skills to meet time constraints
Intermediate computer skills and advanced skills in Excel and Access are an asset
Experience using Dataphile and FundCom is an asset
Fluent communication skills in English are required and bilingual skills in French are an asset

Benefits

Why Aviso?

At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.

Here are a few things that set us apart:

Competitive compensation package that rewards and recognizes individual contributions
Excellent health, dental and insurance benefits to meet the diverse needs of our employees
Generous vacation time, fitness benefit, parental leave top-up options
Matching contributions to our retirement program
Commitment to the continuous improvement of our staff through learning & development and an education assistance program
Regular social events to foster teamwork

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page - Privacy Policies

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We're building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We're a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, and Montreal. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We're proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you're looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $46,000 - $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

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More about this job

Responsibilities

Complete reconciliations and reporting for control accounts, investment products, and operating and client bank accounts by internal and regulatory deadlines. Investigate and resolve exceptions with internal teams and external partners, maintain procedures, support audits and inquiries, and help improve reconciliation processes.

Requirements

The role seeks at least one year of related financial industry experience and knowledge of operational procedures in the mutual fund and securities industry; post-secondary education or a business or finance degree is an asset. Candidates should be detail-oriented, analytical, organized, and effective under deadlines, with strong communication skills; IFIC or CSC credentials and experience with Excel, Access, Dataphile, or FundCom are assets.

Skills

Reconciliation
Financial Reporting
Exception Analysis
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Time Management
Organization
Excel
Access
Mutual Fund Operations
Bank Reconciliation
Regulatory Compliance
Process Improvement
Audit Support

Benefits

Health Benefits
Dental Benefits
Insurance Benefits
Vacation Time
Fitness Benefit
Parental Leave Top-Up
Learning And Development
Education Assistance Program
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Reconciliations
Control Accounts
Mutual Funds
Securities
GICs
Pool Funds
Bank Accounts
Regulatory Reporting
CIRO
Exception Resolution
Bank Reconciliation
Credit Unions
Fund Companies
GIC Issuers
Portfolio Managers
Audit Support
Procedure Manuals
Process Improvement
Excel
Access
Dataphile
FundCom
IFIC
CSC
Financial Services

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