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Aviso

Senior Mutual Fund Administrator

Vancouver, BC, Canada

Pay: $55,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Feb 28, 2027
Experience: 5 years related work experience in Registered Plans
Posting language: English
Posted: Sep 1, 2026

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Original job description

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We're looking to fill an opening for a Senior Mutual Fund Administrator to join the Operations Asset Management team.

Reporting to the Supervisor Operations, the Senior Mutual Fund Administrator will be responsible for the processing of registered plan products with a primary focus on Registered Education Savings Plans (RESP) and Group Retirement Saving Plans (GRSP). The successful candidate is collaborative, determined to acquire knowledge and experience and has the enthusiasm and energy to work in a dynamic environment.

As oneaviso:

We Care - You do the right thing for clients, partners and colleagues. You build trusted relationships, champion service excellence, and contribute to a culture where people feel valued and supported
We Dare -You challenge the status quo with bold ideas and fresh perspectives. You embrace change, seek opportunities to innovate and are comfortable exploring new ways of working
We Share - You collaborate openly and build meaningful relationships. You seek out diverse perspectives, share your knowledge and work together to help colleagues, clients and partners succeed
We Deliver - You take ownership of your work, honour your commitments and focus on delivering meaningful results. You hold yourself accountable and continuously look for ways to improve

What your day looks like:

Ensuring accurate and timely execution of mutual fund trades and documents received from financial institutions, dealers, advisors and investors
Dealing directly with dealers, credit unions and financial institutions inquiries in all matters relating to mutual fund transactions, holdings and reporting requirements
Processing internal and external adjustments for Registered Education Savings Plans(RESP) and Group Retirement Saving Plans accounts(GRSP)
Processing notional values for Registered Education Savings Plans(RESP) transfer-in and transfer-out
Processing RESPs, estates, marriage breakdown requests, and bankruptcies
Uploading, reviewing and reconciling monthly incoming and outgoing Canada Education Savings Grant(CESG) processing file
Uploading the annual Québec Education Savings Incentive(QESI) incoming processing file and error files
Monitoring daily/monthly reports and queries
Completing daily, monthly, quarterly, and annual tasks within prescribed deadlines
Actively participating in department meetings and providing recommendations on improving department processes and procedures
Supporting onboarding, coaching, mentoring, and ongoing development of team members
Keeping informed of regulatory, industry and trustee updates
Participating in department strategic initiatives and special projects as assigned

Requirements

Your experience and skills:

Post‑secondary education in Finance, Business or a related field is an asset
5 years related work experience in Registered Plans
Completion of the CSC course
Proven ability to manage competing tasks, set priorities, and meet deadline
Application of strong analytical and problem solving skills with attention to detail. Analyzes discrepancies and provides solutions
Experience with Unitrax is an asset
Strong experience with MS Word, Excel, Outlook, and Adobe Acrobat
Works independently and in a team environment
Excellent customer service and interpersonal skills
Fluent Communications in English are required and bilingual skills in French are an asset

Benefits

Why Aviso?

At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.

Here are a few things that set us apart:

Competitive compensation package that rewards and recognizes individual contributions
Excellent health, dental and insurance benefits to meet the diverse needs of our employees
Generous vacation time, fitness benefit, parental leave top-up options
Matching contributions to our retirement program
Commitment to the continuous improvement of our staff through learning & development and an education assistance program
Regular social events to foster teamwork

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page - Privacy Policies

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We're building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We're a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, and Montreal. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We're proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you're looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $55,000 - $70,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

Apply About employer

More about this job

Responsibilities

Process mutual fund transactions and registered plan activities, with a focus on RESP and GRSP accounts, including transfers, adjustments, grants, and complex requests. Respond to inquiries, monitor and reconcile processing files and reports, meet recurring deadlines, support team development, and contribute to process improvements and department initiatives.

Requirements

The role asks for five years of related registered-plan experience and completion of the Canadian Securities Course (CSC); post-secondary education in finance, business, or a related field is an asset. Candidates should have strong analytical, problem-solving, organizational, customer-service, and communication skills, proficiency with Microsoft Office and Adobe Acrobat, and Unitrax experience is an asset.

Skills

Registered Plan Administration
Mutual Fund Transaction Processing
RESP Administration
GRSP Administration
CESG Processing
QESI Processing
Reconciliation
Analytical Skills
Problem Solving
Attention To Detail
Task Prioritization
Deadline Management
Customer Service
Communication
Teamwork
Microsoft Office

Benefits

Health Benefits
Dental Benefits
Insurance Benefits
Vacation Time
Fitness Benefit
Parental Leave Top-Up
Learning And Development
Education Assistance Program
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Mutual Funds
Registered Plans
Registered Education Savings Plans
RESP
GRSP
Canada Education Savings Grant
CESG
Québec Education Savings Incentive
QESI
Unitrax
Canadian Securities Course
CSC
Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe Acrobat
Trade Processing
Registered Plan Transfers
Reconciliation
Regulatory Updates
Trustee Updates
Financial Institutions
Dealer Inquiries
Estates
Marriage Breakdown Requests
Bankruptcies
Process Improvement

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