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Added 4 mins ago
CH
Admin Svcs Coordinator
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- Full-time
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Avison Young | Canada

Global Operations Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience supporting senior executives, leadership teams, or complex business operations.
Posting language: English
Posted: Oct 28, 2026

Original job description

About You:

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

Overview

The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support.

This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to complexity, and can independently manage competing priorities.

The successful candidate will be highly organized, proactive, detail-oriented, and confident working with senior leaders across multiple regions, while ensuring confidentiality to sensitive project coordination and tasks. They will act as a central point of coordination, helping ensure strategic initiatives, meetings, communications, and key deliverables move forward efficiently.

The base salary is aligned with market data and is estimated to range from $70,000-$80,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. This posting is for an existing vacancy within our organization.

Responsibilities

Executive & Leadership Support

Act as a trusted partner to the COO, helping manage priorities, schedules, communications, and follow-up actions.
Coordinate executive meetings, leadership sessions, and strategic planning activities.
Prepare agendas, briefing materials, presentations, reports, and executive communications.
Track action items and ensure timely completion of commitments across the leadership team.
Administrative duties as assigned by COO.
Handle confidential and sensitive information with professionalism and discretion.

Project & Program Coordination

Coordinate strategic initiatives and special projects across global Operations and Centres of Excellence.
Track project milestones, deliverables, timelines, and stakeholder updates.
Facilitate communication and alignment between regional and functional teams.
Identify risks, bottlenecks, or missed deadlines and proactively escalate where appropriate.
Support planning and execution of leadership offsites, workshops, and organizational initiatives.

Operational Coordination

Maintain visibility into key departmental activities, priorities, and ongoing initiatives.
Partner with Finance, HR, Security, and business stakeholders to support operational effectiveness.
Assist with departmental planning, documentation, and process improvements.
Organize and maintain important documentation, presentations, and leadership materials.

Communications & Reporting

Develop executive dashboards, status updates, and leadership reports.
Draft communications, announcements, and presentations for internal audiences.
Support preparation of materials for executive meetings, board presentations, and leadership reviews.
Ensure information is communicated clearly and consistently across global teams.

Special Projects

Lead or support ad hoc initiatives on behalf of the COO.
Conduct research, analysis, and information gathering to support decision-making.
Drive process improvements and administrative efficiencies across the organization.

Take ownership of projects from planning through execution with minimal supervision.

Qualifications

5+ years of experience supporting senior executives, leadership teams, or complex business operations.
Post-secondary education in Business or related field. (University graduate preferred)
Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
Exceptional organizational and time-management skills.
Experience coordinating projects, programs, or strategic initiatives.
Experience working within a global or matrixed organization.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
Ability to manage multiple priorities independently in a fast-paced environment.
Strong attention to detail and follow-through.
Comfortable interacting with executive and C-suite stakeholders.
Familiarity with project management tools and collaboration platforms.

Apply About employer

More about this job

Responsibilities

Provide executive and administrative support to the COO, including managing priorities, coordinating leadership meetings, preparing materials, and tracking follow-up actions. Coordinate global operational initiatives and special projects, monitor deliverables and risks, and support reporting, communications, and process improvements.

Requirements

Requires at least five years of experience supporting senior executives, leadership teams, or complex business operations, along with experience coordinating projects or strategic initiatives. A post-secondary education in business or a related field is required, with a university degree preferred; candidates should also have strong organizational and communication skills, advanced Microsoft Office proficiency, and experience in a global or matrixed organization.

Skills

Executive Support
Project Coordination
Strategic Planning
Organizational Skills
Time Management
Written Communication
Verbal Communication
Stakeholder Management
Microsoft Office
PowerPoint
Excel
Word
Outlook
Reporting
Process Improvement
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Chief Operating Officer
Global Operations
Project Coordination
Strategic Initiatives
Executive Meetings
Leadership Sessions
Strategic Planning
Action Item Tracking
Project Milestones
Deliverables
Stakeholder Updates
Risk Escalation
Operational Effectiveness
Process Improvement
Executive Dashboards
Status Updates
Leadership Reports
Board Presentations
Microsoft Office
PowerPoint
Excel
Word
Outlook
Project Management Tools
Collaboration Platforms
Global Organization
Matrixed Organization
Confidential Information
Commercial Real Estate

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