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Added 9 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 9 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 22 mins ago
Finance and Administration Assistant, College of Dentistry
University of Saskatchewan
Saskatoon, SK
The finance and administration assistant provides administrative, financial, procurement, customer service, and operational support for the college and associated service areas. This…
Added 22 mins ago
Academic Programs Assistant, College of Agriculture and Bioresources
University of Saskatchewan
Saskatoon, SK
The Academic Programs Assistant provides administrative coordination and operational support for undergraduate academic programs and student services within the College of Agriculture and…
Added 22 mins ago
Administrative Assistant, Scotia Financial Planning - Edmonton, AB
Scotiabank
Edmonton, AB
As an Administrative Assistant, you will be primarily responsible for working with Financial Planners to support the development of new wealth management business acquisitions and…
Added 23 mins ago
CB
Knowledge Management Lawyer
Cassels Brock & Blackwell LLP
Toronto, ON
- Full-time
…knowledge products and processes, and adapt and customize knowledge services to the specific needs of the client while adhering to firm…
Added 28 mins ago
RA
Assistant manager - food services
Restaurant A&W
Gatineau, QC
- From $24.5 CAD / hour
- Full-time
- On-site
Determine type of services to be offered and implement operational procedures
Added 39 mins ago
A
[B] Occupational Therapy Assistant Regular Full Time [BRV OTA1 1.00] AgeCare Riverview
AgeCare
Medicine Hat, AB · AgeCare Riverview
- Full-time
The Occupational Therapy Assistant helps solve physical challenges that patients have with daily activities. They help to assess patients’ physical abilities during day-to-day tasks,…
Added 53 mins ago
TS
Administration Assistant – Electronic Filing
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Position: Administration Assistant – Electronic Filing *****6 month contract
Added 53 mins ago
DG
Administrative Assistant [Receptionist]
Doane Grant Thornton LLP
Thunder Bay, ON
- Full-time
…trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our…
Added 1 hour ago
RB
Assistant Branch Manager Intern, Bloor & Yonge Branch
Royal Bank of Canada
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
RB
Assistant Branch Manager Intern, Bloor & Yonge Branch
Royal Bank of Canada
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
HT
Relief Administrative Assistant
Hands TheFamilyHelpNetwork.ca
Parry Sound, ON
- Part-time
The Administrative Assistant will act as the first point of contact for clients, and the community at large, in the performance of reception and administrative responsibilities in support…
Added 1 hour ago
BV
Marketing Assistant
Brand Vision
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
This role offers practical exposure to client communication, proposal development, and business development within a branding and digital consultancy. Working closely with our team, you…
Added 1 hour ago
M
Counsel
Marsh
Toronto, ON
- Full-time
This role is responsible for drafting, reviewing, and negotiating a high volume of client and third-party agreements, including client services agreements, master services agreements,…
Added 1 hour ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Hamilton, ON
- Full-time
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert…
Added 1 hour ago
CM
Senior Specialist, Custody Services
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Toronto, ON
- Full-time
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Added 1 hour ago
Legal Assistant
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Camrose, AB
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Added 1 hour ago
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Vancouver, BC
This position will provide administrative support to CMHA’s new Psychiatry Services program. The Psychiatry Services program represents one tier of a provincial stepped care continuum for…
Added 1 hour ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
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Penticton, BC
- $75,858 to $94,822 CAD / year
- Full-time
Executive Assistant to the Secretary-Treasurer/
Added 1 hour ago
TD
DZ Driver [Groundperson / Arborist]
The Davey Tree Expert Company
Chippawa, ON
- Full-time
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert…
Added 1 hour ago
J
Assistant Maintenance Manager
JLL
Cambridge, ON
- Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 1 hour ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Nipawin, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 1 hour ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 1 hour ago
Continuing Care Assistant (CCA)
VON Canada (Nova Scotia)
New Minas, NS · Stewiacke, NS · Truro, NS
VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide people with the support they need and…

Avison Young Canada

Global Operations Coordinator

222 Bay Street, Toronto, ON, M5J 2W4, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Oct 28, 2027
Experience: 5+ years of experience supporting senior executives, leadership teams, or complex business operations.
Posting language: English
Posted: Oct 28, 2026

Original job description

Our Story

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

Overview

The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support.

This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to complexity, and can independently manage competing priorities.

The successful candidate will be highly organized, proactive, detail-oriented, and confident working with senior leaders across multiple regions, while ensuring confidentiality to sensitive project coordination and tasks. They will act as a central point of coordination, helping ensure strategic initiatives, meetings, communications, and key deliverables move forward efficiently.

The base salary is aligned with market data and is estimated to range from $70,000-$80,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. This posting is for an existing vacancy within our organization.

Responsibilities

Executive & Leadership Support

Act as a trusted partner to the COO, helping manage priorities, schedules, communications, and follow-up actions.
Coordinate executive meetings, leadership sessions, and strategic planning activities.
Prepare agendas, briefing materials, presentations, reports, and executive communications.
Track action items and ensure timely completion of commitments across the leadership team.
Administrative duties as assigned by COO.
Handle confidential and sensitive information with professionalism and discretion.

Project & Program Coordination

Coordinate strategic initiatives and special projects across global Operations and Centres of Excellence.
Track project milestones, deliverables, timelines, and stakeholder updates.
Facilitate communication and alignment between regional and functional teams.
Identify risks, bottlenecks, or missed deadlines and proactively escalate where appropriate.
Support planning and execution of leadership offsites, workshops, and organizational initiatives.

Operational Coordination

Maintain visibility into key departmental activities, priorities, and ongoing initiatives.
Partner with Finance, HR, Security, and business stakeholders to support operational effectiveness.
Assist with departmental planning, documentation, and process improvements.
Organize and maintain important documentation, presentations, and leadership materials.

Communications & Reporting

Develop executive dashboards, status updates, and leadership reports.
Draft communications, announcements, and presentations for internal audiences.
Support preparation of materials for executive meetings, board presentations, and leadership reviews.
Ensure information is communicated clearly and consistently across global teams.

Special Projects

Lead or support ad hoc initiatives on behalf of the COO.
Conduct research, analysis, and information gathering to support decision-making.
Drive process improvements and administrative efficiencies across the organization.

Take ownership of projects from planning through execution with minimal supervision.

Qualifications

5+ years of experience supporting senior executives, leadership teams, or complex business operations.
Post-secondary education in Business or related field. (University graduate preferred)
Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
Exceptional organizational and time-management skills.
Experience coordinating projects, programs, or strategic initiatives.
Experience working within a global or matrixed organization.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
Ability to manage multiple priorities independently in a fast-paced environment.
Strong attention to detail and follow-through.
Comfortable interacting with executive and C-suite stakeholders.
Familiarity with project management tools and collaboration platforms.

Workplace Type

On-Site

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!

Apply About employer

More about this job

Responsibilities

Provide high-level executive and administrative support to the COO, including managing priorities, coordinating meetings, preparing materials, and tracking leadership commitments. Coordinate global operational initiatives and special projects, monitor deliverables and risks, support cross-functional communication, and prepare reports and executive communications.

Requirements

Requires at least five years of experience supporting senior executives, leadership teams, or complex business operations, along with post-secondary education in business or a related field; a university degree is preferred. Candidates should have strong organizational, communication, project coordination, and follow-through skills, advanced Microsoft Office proficiency, and experience working with global or matrixed teams and senior stakeholders.

Skills

Executive Support
Project Coordination
Strategic Planning
Stakeholder Communication
Schedule Management
Meeting Coordination
Report Preparation
Dashboard Development
Risk Escalation
Process Improvement
Research and Analysis
Confidentiality
Organization and Time Management
Microsoft Office
Cross-Functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Chief Operating Officer
Global Operations
Project Coordination
Strategic Initiatives
Project Management
Centres of Excellence
Executive Meetings
Leadership Sessions
Strategic Planning
Action Item Tracking
Project Milestones
Deliverables
Stakeholder Updates
Risk Management
Operational Effectiveness
Process Improvement
Executive Dashboards
Leadership Reports
Board Presentations
Microsoft Office
PowerPoint
Excel
Word
Outlook
Project Management Tools
Collaboration Platforms
Global Organization
Matrixed Organization
Commercial Real Estate

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