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Added 9 mins ago
Foreman
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Aviva Canada

Learning Coordinator, 12-14 month contract

Markham, ON, Canada

Job type: Contract
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

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Original job description

Aviva Canada’s Learning and Development team is seeking a detailed and dynamic Learning Coordinator to support a series of Leadership Training Programs.

Reporting to the Senior Manager, Learning and Development, the ideal candidate is highly organized, confident, and proactive, with the ability to manage multiple programs while building strong relationships with leaders, stakeholders, vendors, and participants. They are comfortable navigating competing priorities and ensuring a seamless learning experience from planning through execution.

Program Planning And Management

Managing multiple programs through coordination and logistics for a seamless participants end-to-end journey
Sending out invitations, registration, reminders using LMS, and Outlook
Manager all Learning & Development Service Now inquiries and response
Rescheduling participants when required and providing updated instructions
Maintain a training calendar to prevent overlap of sessions and scheduling coverage is organized
Administer all psychometric assessments to participants
Tracking progress and reporting outcomes on a weekly basis
Reviewing and update communication to ensure market specific updates have been made.
Deliver all sessions in a cost-effective manner
In person session set up and post session wrap up coordination
Send out learning surveys, psychometrics, data and reporting

Collaboration and Stakeholder Management

Attend regular project team meetings and provide regular status updates on activities, identifying any issues or challenges.
Attend global logistic meetings, team meetings and daily huddles, for all updates and alignment to programs to make necessary updates.
Leverage relationships with key functions to support session delivery both Canada and the UK partners.
Collaborate with external vendors (Food, hotel, transportation) and work alongside procured suppliers to deliver the event

Skills And Capabilities

Proactive individual who thrives in a fast-paced environment and is committed to delivering exceptional learning experiences
Confident communicator who can professionally engage with leaders, executives, vendors and stakeholders at all levels
Demonstrate sound judgement and can make decisions independently while escalating risks when appropriate
The ability to react quickly and be flexible to changing demands
Experience coordinating executive or leadership development programs
Advance knowledge in Excel
Proficient in LMS, SharePoint, and digital communication tools
Strong time management and detail oriented with the ability to multi-task, and managing several programs at a time
Post secondary education in or equivalent experience in adult learning, event management, marketing, communications, learning and development
Minimum 3+ years coordinating complex programs, learning initiatives, or projects involving multiple stakeholders and competing priorities

Additional Information

Aviva Canada is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Talent Acquisition Partner who will consult with you to determine an appropriate accommodation.

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More about this job

Responsibilities

Coordinate leadership training programs from planning through delivery, including invitations, registrations, scheduling, assessments, session logistics, surveys, and reporting. Collaborate with internal stakeholders and external vendors, provide project updates, and help ensure programs are delivered smoothly and cost-effectively.

Requirements

Requires at least three years of experience coordinating complex programs, learning initiatives, or projects, ideally including executive or leadership development. Candidates should have strong organization and communication skills, advanced Excel knowledge, and proficiency with an LMS, SharePoint, and digital communication tools; post-secondary education or equivalent experience in a relevant field is requested.

Skills

Program Coordination
Learning and Development
Leadership Development
Event Management
Learning Management Systems
Advanced Excel
SharePoint
Outlook
Stakeholder Management
Vendor Management
Communication
Time Management
Multitasking
Psychometric Assessments
Data Tracking and Reporting
Training Logistics

Visa sponsorship

Not detected in the job text

Keywords

Learning and Development
Leadership Training Programs
Program Coordination
Program Planning
Training Logistics
Learning Management System
LMS
Outlook
ServiceNow
SharePoint
Advanced Excel
Psychometric Assessments
Learning Surveys
Data Tracking
Reporting
Training Calendar
Event Management
Stakeholder Management
Vendor Management
Executive Development
Leadership Development
Project Coordination
Participant Registration
Session Delivery
Cost Management
Adult Learning
Communications

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