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Executive Director, Public Accounts
Government of Manitoba
Winnipeg, MB
Other
As a member of the department’s management team, the Executive Director of Public Accounts is responsible to lead and manage the Public Accounts Branch, provide accounting implications,…
Added 9 hours ago
Associate Executive Secretary
The Alberta Teachers' Association
Edmonton, AB
Full-time
Under the general direction of the Executive Secretary (who serves as the Association’s chief executive officer), the Associate Executive Secretary assists in providing strategic and…
Executive Secretary to ADM
Government of Alberta
Edmonton, Alberta
We are seeking a highly organized and proactive Executive Secretary to support the Chief Operating Officer with Program and System Support.
ASSISTANT CORPORATE SECRETARY & EXECUTIVE ASSISTANT TO THE CEO
OSBIE
Guelph, ON
Full-time
Reporting to the CEO, the Assistant Corporate Secretary and Executive Assistant plays a critical role in ensuring the effective governance and smooth operation of OSBIE’s Board of…
Added 18 hours ago
Executive Assistant, Office of Creative and Communications
The University of British Columbia
Vancouver, BC
$4,449 to $4,676 CAD / month
Full-time
Acts as personal and confidential secretary to the Executive Director, Office of Creative and Communications.
Added 23 hours ago
Executive Assistant, Office of Creative and Communications
University of British Columbia
Vancouver, BC · UBCV | P. A. Woodward Instructional Resources Centre (IRC)
$4,449 to $4,676 CAD / month
Full-time
Acts as personal and confidential secretary to the Executive Director, Office of Creative and Communications.
Executive Assistant
Northern Credit Union
Sault Ste. Marie, ON
Full-time
The Executive Assistant plays an integral role in supporting the Executive Office by providing efficient, responsive, and confidential administrative services. Working closely with the…
Superintendent of Business and Treasurer
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
Part-time
Reports to: Chief Executive Officer and Secretary
Governance Coordinator
CPABC Vancouver Chapter
Vancouver, BC
Full-time
Reporting to the Director, Public Interest and Corporate Secretary, the Governance Coordinator is responsible for supporting the administrative processes for the CPABC Board and its…
Governance Coordinator
Chartered Professional Accountants of Canada (CPA Canada)
Vancouver, BC
$61,600 to $77,000 CAD / year
Full-time
Reporting to the Director, Public Interest and Corporate Secretary, the Governance Coordinator is responsible for supporting the administrative processes for the CPABC Board and its…
Governance Coordinator
Chartered Professional Accountants of BC
Vancouver, BC
$61,600 to $77,000 CAD / year
Full-time
Reporting to the Director, Public Interest and Corporate Secretary, the Governance Coordinator is responsible for supporting the administrative processes for the CPABC Board and its…
AVP, Assistant Corporate Secretary
Aviva
Toronto, ON
As an AVP, Assistant Corporate Secretary, you'll work closely with the Corporate Secretary, Board of Directors, Executive Team and senior business leaders to help ensure the smooth…
AVP, Assistant Corporate Secretary
Aviva Canada
Toronto, ON
Full-time
As an AVP, Assistant Corporate Secretary, you'll work closely with the Corporate Secretary, Board of Directors, Executive Team and senior business leaders to help ensure the smooth…
Board Member - Volunteer (various positions)
Volunteer Success
Toronto, ON
Internship
As a volunteer run organization, our Board members are much more than advisors. Board Directors are actively involved in bringing plans to life - leading initiatives, engaging the community…
Added 1 day ago
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Meadow Lake, SK
Full-time
Job Description: The Executive Secretary is accountable for effectively and efficiently delivering administrative support to the Acute Care NW portfolio.
Director of Communications
Danone
Toronto, ON
$130,000 to $175,000 CAD / year
Full-time
…bring that mission to life, we are looking for an exceptional Director of Communications to shape our corporate narrative, strengthen our reputation, and inspire engagement across Canada.…
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Boucherville, QC
$130,000 to $175,000 CAD / year
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Relief Secretary
School District 58 Nicola-Similkameen
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If you have any questions or require further information, please contact myself or Barb McLean, Director of Human Resources.
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Manager, Corporate Governance and Board Secretariat
Vancouver Airport Authority
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Corporate Secretary
EQ Bank
Toronto, ON
Full-time
The Corporate Secretary, reporting to the General Counsel, is the Bank’s senior governance officer and a trusted advisor to the Board of Directors, Board Chair, Committee Chairs, Chief…
Added 2 days ago
Corporate Secretary
EQ Bank | Canada's Challenger Bank
Toronto, ON
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The Corporate Secretary, reporting to the General Counsel, is the Bank’s senior governance officer and a trusted advisor to the Board of Directors, Board Chair, Committee Chairs, Chief…
Senior Manager, Supply Chain Governance
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Centre Director – Innalik School
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Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Director, Investor Relations and Strategic Finance
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The Director, Investor Relations & Strategic Finance is responsible for creating and executing Greenlane’s investor relations strategy, building financial models, evaluating economic…

Aviva

AVP, Assistant Corporate Secretary

Toronto, ON, Canada

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The AVP, Assistant Corporate Secretary will support the planning and execution of Board and Committee meetings while managing corporate governance processes and records. They will also provide expert advice to the Executive Team and lead governance initiatives for designated subsidiaries.

Requirements

Candidates must have 7+ years of corporate governance or legal experience and hold a JD, LLB, or equivalent qualification. Strong stakeholder management skills and proficiency with board portal technology like Diligent are essential for this role.

Experience

5 to 10 years

Education

bachelor degree

Working hours

40 hours per week

Job type

Full-time

Work arrangement

Hybrid

Skills

Corporate governance
Corporate secretarial
Stakeholder management
Board of Directors support
Regulatory compliance
Diligent
SharePoint
Minute taking
Resolution drafting
Subsidiary governance
Legal research
Project management
Microsoft Office
People leadership
Strategic planning

Benefits

Annual bonus
Retirement savings
Share plan
Health benefits
Personal wellness
Volunteer opportunities
Vacation package
Diversity and inclusion programs
Corporate wellness programs
Employee discount on home and auto insurance

Visa sponsorship

Not detected in the job text

Keywords

Corporate Governance
Corporate Secretary
Board of Directors
Compliance
Regulatory Requirements
Diligent
SharePoint
Insurance Companies Act
OSFI
Legal
Subsidiary Governance
Stakeholder Management
Executive Support
Corporate Filings
Microsoft Office
AI-enabled tools
Strategic Initiatives
Governance Framework
Financial Institution
Risk Management

Original job description

Experience Aviva

Together, we are Aviva. Our values - Care, Commitment, Community, and Confidence - guide how we show up for each other and for our customers. Individually, they’re words. Together, they define who we are.

At Aviva Canada, we put people first, our employees, our customers, and our communities. We’re proud of a culture built on care, inclusion, and collaboration, where your voice matters and your growth is supported. We’re not just about insurance; we’re about making a real difference by protecting what matters most.

The Opportunity

Join Aviva Canada's Corporate Secretary team and play an important role in supporting effective governance across the organization.

As an AVP, Assistant Corporate Secretary, you'll work closely with the Corporate Secretary, Board of Directors, Executive Team and senior business leaders to help ensure the smooth operation of Board and Committee activities. You'll provide governance expertise, manage critical corporate processes and help maintain the highest standards of corporate governance.

This is an opportunity to gain unique exposure to executive leadership, contribute to strategic initiatives and play a key role in supporting Aviva Canada's governance framework.

What you’ll do:

Support the planning, coordination and execution of Board of Directors and Board Committee meetings, including agendas, meeting materials, resolutions and minutes.
Partner with senior leaders, executives and external stakeholders to ensure the timely preparation and delivery of governance materials.
Maintain Board governance processes and help ensure compliance with applicable regulatory, legal and corporate requirements.
Manage Board and Corporate records, documentation and governance systems, including Diligent and SharePoint.
Support director onboarding, orientation, education and ongoing governance activities to help ensure directors effectively discharge their statutory duties.
Assist with governance approvals and sign-offs for transactions requiring Board or Group authorization.
Lead the governance and administration of Boards for designated subsidiaries, acting as their Corporate Secretary.
Manage and lead on individual corporate governance initiatives for the team.
Collaborate with business partners to support corporate governance, delegated authority and compliance processes.
Provide advice to the business, Executive Team and Boards on the implications of corporate governance matters.
Lead the research and analysis of emerging or complex corporate governance issues and prepare related materials and recommendations for the business and relevant Boards.
Oversee corporate filings, licensing activities and regulatory correspondence.
Assist with corporate transactions, reorganizations and other legal and governance initiatives, including special projects.

What you’ll bring:

7+ years of corporate governance, corporate secretarial or related legal experience gained in-house or within private practice.
JD or LLB, or an equivalent combination of education and experience. Senior Law Clerk designation or experienced governance professionals will also be considered.
Strong stakeholder management and engagement experience at all levels, particularly with the Board of Directors, Executives and Senior Management.
Strong knowledge of corporate governance principles and regulatory requirements.
Strong experience using Board portal technology such as Diligent.
Demonstrated experience preparing minutes, resolutions and other governance documents with a high degree of accuracy and attention to detail.
Sound judgment, discretion and experience handling confidential and sensitive information.
Flexibility to work outside regular business hours, when required, to support Board of Directors and Board Committee meetings and meet time-sensitive deadlines.
Self-motivated and highly organized with a proven track-record of taking ownership and responsibility, with the ability to lead and coach more junior members of a team.
Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Comfortable adopting new technologies, including AI-enabled tools, to improve the efficiency and effectiveness of governance processes.

What makes you stand out:

Experience in subsidiary governance.
Experience supporting a federally regulated financial institution or insurance organization.
Knowledge of the Insurance Companies Act, OSFI Corporate Governance Guidelines and Board governance best practices.
Previous people leadership experience.

What you’ll get:

Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities. 
Hybrid flexible work model.
Outstanding career development opportunities.
We’ll support your professional development education.
Competitive vacation package with the option to purchase 5 extra days off per year. 
Employee-driven programs focused on gender, LGBTQ+, origins, diversity, and inclusion. 
Corporate wellness programs to support our employees’ physical and mental health. 
Employee discount on home and auto insurance (where applicable).

This job advertisement is for an existing vacancy which has been posted both internally & externally.

Aviva Canada may use AI (Artificial Intelligence) tools to assist us throughout the recruitment process to screen, assess or select applicants for a position.

Aviva Canada welcomes applications from all qualified individuals and has a process in place to provide accommodations for persons with disabilities at all stages of the hiring process and during employment. If you require an accommodation during the interview or hiring process, please contact your Aviva Talent Acquisition Partner so that an appropriate accommodation can be arranged.

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