Team Lead, Administration
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Have at least seven (7) years of relevant administrative experience, including 2 years of experience supervising teams and supporting senior management;
- Posting language
- English
- Posted
Original job description
Founded in 2009, Axium Infrastructure is an independent employee-owned fund manager dedicated to investing in the infrastructure sector. With over 120 employees, the firm benefits from the extensive infrastructure backgrounds of its team of professionals who have gained, over their career, significant experience acquiring, developing, financing, operating, and managing infrastructure assets. Axium’s investment strategy focuses on core infrastructure assets with an active approach to operations and asset management and integration of strong environmental, social and governance (‘ESG’) principles. Over the years, the firm has built a diversified portfolio of over 283 assets and today has over C$13.6 billion of assets under management.
Axium Infrastructure offers a dynamic, respectful, and collaborative work environment in its offices located in the core of the financial districts of Montreal, Toronto, Vancouver, New York and London. The firm also strongly believes in upholding ESG principles and is focused on providing employees a sustainability-oriented workplace. A full benefit package is offered to permanent employees: insurance, pension plan, flexible hours, work from home (up to 2 days a week), reimbursement of monthly public transportation passes, physical activity program and much more!
Reporting to the Manager, Administration, the Team Lead plays a central role at the intersection of administrative functions and executive support. This person provides leadership to the administrative team, optimizes processes and ensures the delivery of exemplary service.
Key Responsibilities
Team Supervision:
Axium Infrastructure offers a dynamic, respectful, and collaborative work environment in its offices located in the core of the financial districts of Montreal, Toronto, Vancouver, New York and London. The firm also strongly believes in upholding ESG principles and is focused on providing employees a sustainability-oriented workplace. A full benefit package is offered to permanent employees: insurance, pension plan, flexible hours, work from home (up to 2 days a week), reimbursement of monthly public transportation passes, physical activity program and much more!
Reporting to the Manager, Administration, the Team Lead plays a central role at the intersection of administrative functions and executive support. This person provides leadership to the administrative team, optimizes processes and ensures the delivery of exemplary service.
Key Responsibilities
Team Supervision:
- Supervise the administrative team divided between Montreal and New York, coordinate priorities and ensure consistent service delivery;
- Manage absences, replacements, leave requests and business continuity;
- Define objectives, conduct performance evaluations and support the development of team members.
- Provide administrative support to selected senior management, including the management of travel, expense accounts and ad hoc requests;
- Rotate the management of the signatures box and follow up on requests;
- Manage the corporate travel program, including supplier relations, negotiation of fare agreements, employee support and optimization of practices and processes;
- Participate in various administrative projects and assume any other related responsibilities.
- Ensure the management of offices, including leases, suppliers, maintenance, fit-out projects and the associated construction work;
- Prepare and monitor office-related budgets;
- Maintain effective relationships with owners, suppliers and partners, negotiate renewals and follow up on contractual commitments.
- Hold a college or university diploma in administration, management, office administration, or any equivalent combination of training and experience;
- Have at least seven (7) years of relevant administrative experience, including 2 years of experience supervising teams and supporting senior management;
- Experience in managing offices, suppliers, budgets and corporate travel (an asset).
- Mobilizing leadership, judgment, tact and ability to support a multi-site team;
- Strong organizational skills, rigor, autonomy and excellent priority management;
- Service orientation, proactive approach and ability to resolve complex situations;
- Discretion, professionalism and ease in handling confidential information;
- Skills in negotiation, supplier management, budget monitoring and continuous improvement;
- Excellent customer service skills and collaborative approach;
- Proficiency in Microsoft 365 applications (Excel, Word, Teams, Outlook, SharePoint, Power Point);
- Knowledge of SAP Concur is a strong asset;
- Comfortable in a growing company;
- Bilingual in both spoken and written French and English, in order to interact daily with colleagues in offices outside Quebec as well as with external partners across Canada, the United States, and internationally.
More about this job
Responsibilities
Lead and develop the administrative team across Montreal and New York, coordinating priorities, coverage, performance, and consistent service delivery. Support senior management and oversee corporate travel, office operations, suppliers, budgets, leases, and related administrative projects.
Requirements
A college or university diploma in administration, management, office administration, or equivalent training and experience is required, along with at least seven years of relevant administrative experience, including two years supervising teams and supporting senior management. Candidates should bring strong leadership, organizational, service, negotiation, supplier and budget management skills, proficiency in Microsoft 365, and spoken and written fluency in French and English; SAP Concur and office or travel management experience are assets.
Skills
- Team Leadership
- Team Supervision
- Administrative Support
- Executive Support
- Office Management
- Corporate Travel Management
- Supplier Management
- Budget Monitoring
- Negotiation
- Process Improvement
- Performance Management
- Priority Management
- Customer Service
- Microsoft 365
- SAP Concur
- French-English Bilingualism
Benefits
- Insurance
- Pension Plan
- Flexible Hours
- Work From Home
- Physical Activity Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Executive Support
- Office Management
- Corporate Travel Program
- Supplier Relations
- Supplier Negotiation
- Budget Monitoring
- Lease Management
- Facilities Maintenance
- Office Fit-Out Projects
- Construction Coordination
- Business Continuity
- Performance Evaluations
- Process Optimization
- Microsoft 365
- Excel
- Word
- Teams
- Outlook
- SharePoint
- PowerPoint
- SAP Concur
- Expense Accounts
- Environmental, Social and Governance
- French-English Bilingualism