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Added 8 mins ago
G
Director, Product - Insurance
GreenShield
Toronto, ON
- Full-time
Reporting to the Vice President of Product, you will lead product strategy for our GreenShield’s Insurance product portfolio. You’ll partner with product teams across our Health and…
Added 8 mins ago
AM
Pre-Planning Director
Arbor Memorial Inc.
Thorold, ON
- Full-time
Working various lead sources, contacting and visiting client families to assess pre-arrangement needs.
Added 23 mins ago
J
Manager, Process Department
Jobgether
Canada
- Full-time
As Manager, Process Department, you will lead a team of engineering professionals responsible for delivering innovative water and wastewater treatment solutions. You will oversee technical…
Added 23 mins ago
S
Stage Experience Lead - Full Time
sephora.com
Langford, BC
- $22.85 to $28.55 CAD / hour
- Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Added 38 mins ago
DR
Technology Specialist, Networking
Durham Region (The Regional Municipality of Durham)
Whitby, ON
- Temporary
Experience configuring and maintaining server and client operating systems, including Microsoft Windows 10/11 and Windows Server 2016/2019/2022
Added 38 mins ago
MM
Marsh Human Resources Manager
Marsh McLennan
Toronto, ON
- Full-time
Support client teams across the the US and Canada with a dedicated portfolio, while providing backup coverage for HR Managers across the region as needed
Added 38 mins ago
Delivery Manager, Wealth Management
Scotiabank
Toronto, ON
Lead day-to-day planning, scheduling, and execution of assigned Wealth Management projects or workstreams, including initiatives related to advisor enablement, client experience,…
Added 38 mins ago
VC
Customer Success Representative
Valsoft Corporation
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
As a Client Success Representative, you'll own the experience of our veterinary clients from their first day on the platform through every renewal. You'll onboard new practices, run…
Added 52 mins ago
VC
Advanced Practice Physiotherapist - McLean Integrated Spine Clinic
Vancouver Coastal Health
Vancouver, BC
- $45.15 to $56.17 CAD / hour
- Temporary
Within the context of a client and family centred care model and in accordance with established standards of professional practice, and the vision and values of the organization, the…
Added 1 hour ago
R
Founding Product & Solutions Lead
Rainharbor
Toronto, ON
- Full-time
…commitment. You will be the person who makes that real for each client: sitting with their teams, understanding how their work actually gets done, getting our product live inside their own…
Added 1 hour ago
GA
Store Manager - CF Pacific Center
Groupe APP - APP Group
Vancouver, BC
- Full-time
−Ensure proactive client engagement leveraging CRM and growing the clientele database.
Added 1 hour ago
OT
Analyste en Modélisation et Simulation d’Électronique de Puissance / Power Electronics Modeling and Simulation Analyst
OPAL-RT TECHNOLOGIES India Pvt. Ltd.
Montreal, QC
- Other
…main qui sont adaptés aux spécifications de l'application du client, et en investissant et en participant à des projets de R&D en collaboration avec plusieurs laboratoires et universités…
Added 1 hour ago
SC
Lighting & Compositing Lead
Stellar Creative Lab
Vancouver, BC
- $93,000 to $100,000 CAD / year
- Full-time
Experience: 5 plus years of production experience as a Lighting Artist, with previous experience in a Lead role or as a Senior artist who is truly ready to step up.
Added 1 hour ago
SM
RQ00240 – Product Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…enterprise AI initiatives. The ideal candidate will have strong experience delivering AI/ML, Generative AI, and data products, along with a solid understanding of Azure Machine Learning,…
Added 1 hour ago
SM
RQ11717 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Treasury Board Secretariat – RQ11717
Added 1 hour ago
TN
Outside Sales Reps
True North Pest Control
Markham, ON
- Full-time
Candidates should possess solid Relationship Building and Customer Service skills to support long-term client satisfaction and retention.
Added 1 hour ago
HC
Associate, Mergers and Acquisitions
HDL Capital (HDL)
Toronto, ON
- Full-time
…excel model for weeks on end. We encourage you to take the lead on projects, create/explore new business development initiative, and do whatever you can to grow the firm's business (and…
Added 1 hour ago
I
Technical Sales Manager - AI Software & Services
Intersog
Remote, Canada
- Full-time
- Remote
Lead the full sales cycle, including discovery, product demonstrations, proposals, negotiations, and closing.
Added 1 hour ago
V
Vice President of Engineering
Vantage
Remote, Canada
- $200,000 CAD / year
- Full-time
- Remote
Experience managing expectations with executive and C-suite leaders, and working closely with Product, Design, and client-facing teams.
Added 2 hours ago
M
Mortgage Agent
MortgageSolver
Calgary, AB
- Full-time
…regulatory requirements. Daily responsibilities include managing client applications from initial inquiry through funding, coordinating with lenders and underwriters, and ensuring accurate…
Added 2 hours ago
J
Senior Strategic Sales Manager (m/f/d)
Jobgether
Canada
- Contract
We are looking for an experienced strategic sales professional to drive business growth and develop high-value client relationships across the DACH region (Germany, Austria, and…
Added 2 hours ago
A
Client Service Representative - Lethbridge Mayor Magrath (6-12 Months Term)
ATB
Lethbridge, AB
- Full-time
…truly thrive. Our Leader DNA model sets the standard for how we lead people, drive business performance, and shape a dynamic future. This is the place for purpose-driven individuals ready…
Added 2 hours ago
A
Everyday Banking Advisor - Pincher Creek
ATB
Pincher Creek, AB
- Full-time
Build Lasting Relationships: Deepen client connections by understanding our experience standards and offering tailored, personalized advice.
Added 2 hours ago
A
Senior Compensation Specialist
ATB
Remote, Canada
- Full-time
- Remote
…We are especially interested in finding someone who brings experience with wealth or financial industry compensation plans, as well as an interest or background in…
Added 2 hours ago
S
Interim Store Director (10 Month Contract)
sephora.com
Calgary, AB
- Full-time
…the world. Our constant innovation, our ability to see and lead trends, and our focus on providing an outstanding customer experience make us the most-loved beauty community and top of mind…

Axxcelus Capital Advisory

Senior Administrator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Us

Axxcelus is an advisory firm based in Calgary, Alberta. The firm works with Indigenous communities and governments, industry, and public sector organizations across Western Canada. Its advice covers business performance, governance, commercial partnerships, and community ownership and investment opportunities.

The Role

Axxcelus is hiring for a full-time hybrid Senior Administrator to handle the firm’s administration and coordinate several concurrent client projects. The pace is high, and deadlines on different projects often fall in the same week. Your responsibilities grow as the firm takes on new work.

Two things matter most in this role: accuracy and effective use of AI. Your reports and documents support the advice Axxcelus gives its clients, so every figure has to be right. You use AI tools every day to produce that work in less time, and you help the rest of the team do the same.

Responsibilities, not limited to:

Coordinate the firm’s active client projects and keep each project’s schedule current in the firm’s project management platform
Track priorities and deadlines across all projects and follow up on each action item until it’s closed
Prepare regular status reports for the team and progress reports for clients, and check every figure against its source
Act as the main point of communication between the project team and the project lead assigned to each client
Support project assessments, including information gathering and field visits
Prepare documents and meeting materials, and write meeting summaries that record decisions and action items
Maintain the firm’s document management system so the team can find the current version of any file.
Track team expenses by project and prepare the monthly expense submission
Provide administrative support across projects and coordinate events with external vendors as needed
Take on other requests as the firm’s needs change

How you use AI

Draft reports and meeting summaries, then verify the output against the source material before anyone relies on it
Summarize research and long documents for the project team
Reduce manual work in routine administration, such as expense tracking and scheduling
Build shared prompts and templates for recurring work, and show colleagues how to get reliable results from them

What you bring

4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
A high standard of accuracy, with the habit of checking your own work before it goes out.
Experience managing several concurrent projects and competing deadlines at a high pace.
Flexibility to work outside regular office hours when a project deadline requires it.
Discretion with confidential information.
Ability to travel occasionally to project sites in Alberta and British Columbia.

Nice to have

Knowledge of the Indigenous sector in Western Canada is a bonus but not required. Relevant experience includes work with First Nations or other Indigenous communities and organizations.

Apply About employer

More about this job

Responsibilities

Coordinate concurrent client projects, track schedules and action items, prepare accurate reports and meeting materials, and maintain the firm’s document management system. Support project assessments, expenses, events, and administrative needs while using AI tools to streamline routine work and produce verified drafts and summaries.

Requirements

Requires at least four years of experience in senior administration, executive assistance, project coordination, or a similar role, along with strong accuracy, discretion, and the ability to manage competing deadlines. Candidates must be flexible to work outside regular hours when needed and travel occasionally to project sites in Alberta and British Columbia; Indigenous-sector experience is a bonus.

Skills

Project Coordination
Project Scheduling
Deadline Management
Status Reporting
Data Accuracy
AI Tools
Document Management
Meeting Documentation
Expense Tracking
Research Summarization
Administrative Support
Event Coordination
Confidentiality
Communication
Attention to Detail
Travel Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Client Projects
Project Management Platform
Project Schedules
Action Items
Status Reports
Client Progress Reports
Project Assessments
Field Visits
Meeting Materials
Meeting Summaries
Document Management System
Expense Tracking
Monthly Expense Submission
Event Coordination
AI Tools
AI Prompts
AI Templates
Research Summarization
Confidential Information
Indigenous Communities
Governance
Commercial Partnerships
Community Ownership
Investment Opportunities
Capital Markets

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