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Added 2 hours ago
Estimator
State Window Corporation
Vaughan, ON
…transforming city skylines with innovation and quality, one project at a…
Added 5 hours ago
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ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…partners of Access ALS across Canada. The role is for a Network Coordinator to support the sites both at the ALS Phase 1 group of the CIM of the MUHC RI and the ACCESS ALS clinical trial…
Added 5 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 5 hours ago
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 5 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 6 hours ago
Site Security Coordinator
EBC Inc.
Ottawa, ON
We are currently looking to add a Site Security Coordinator to the team in Ottawa.
Added 10 hours ago
J
Product Manager, Agentic Products
Jetson
Kitchener, ON
- Full-time
You go to the work. You'd rather sit next to a project coordinator for a morning than read a summary of what they do.
Added 15 hours ago
CS
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
- Full-time
Assist the Job Developer and Outreach Coordinator in coordinating employer meetings and networking events.
Added 16 hours ago
B
Communications and Training Coordinator – Operational Excellence
BPA
Montreal, QC
- Full-time
Behind every successful BPA project are solid ways of working, high-performing tools and teams that keep building their expertise. That is the mission of the Operational Excellence team: it…
Added 16 hours ago
W
Material Coordinator
Worley
AB · Edmonton, AB
- Full-time
…consistent material visibility, coordination and controls across the project portfolio. The Materials Coordinator will act as a key interface between warehouse personnel, project teams,…
Added 17 hours ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…partners of Access ALS across Canada. The role is for a Network Coordinator to support the sites both at the ALS Phase 1 group of the CIM of the MUHC RI and the ACCESS ALS clinical trial…
Added 17 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 17 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 17 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 20 hours ago
AG
Coordinator, Health and Safety
Alamos Gold Inc.
Matachewan, ON
- Full-time
…portfolio of development stage projects, including the Lynn Lake Project and Island Gold Phase 3+ Expansion in Canada, and Puerto Del Aire Project in Mexico. Alamos also has an early-stage…
Added 1 day ago
FH
Registered Nurse, Medicine, Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 1 day ago
Field Utilities Coordinator (Construction)
PACT
ON · Mississauga, Ontario
The Field Utilities Coordinator will support safe excavation and drilling activities by coordinating utility locates and ground disturbance clearance in the field and implementing the…
Added 1 day ago
K
Partner Administrative Assistant, Tax- 12 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 1 day ago
GC
Project Manager, Calgary
GUNN Consultants
Calgary, AB
- Full-time
We are looking for a solutions-driven efficiency expert to complement our Project Management Teams in delivering optimal service to our clients. If that sounds like you, read on!
Added 1 day ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…partners of Access ALS across Canada. The role is for a Network Coordinator to support the sites both at the ALS Phase 1 group of the CIM of the MUHC RI and the ACCESS ALS clinical trial…
Added 1 day ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 1 day ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 1 day ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 1 day ago
WM
Coordinator, Production & Content Media Operation
Warner Music Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Job Title: Production & Content Media Operations Coordinator (Maternity Coverage)
Added 1 day ago
H
Civil Engineer
HDR
Richmond Hill, ON · Toronto, ON
- Full-time
Function as a Technical Specialist or Project Coordinator as needed

Axxcelus Capital Advisory

Senior Administrator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Us

Axxcelus is an advisory firm based in Calgary, Alberta. The firm works with Indigenous communities and governments, industry, and public sector organizations across Western Canada. Its advice covers business performance, governance, commercial partnerships, and community ownership and investment opportunities.

The Role

Axxcelus is hiring for a full-time hybrid Senior Administrator to handle the firm’s administration and coordinate several concurrent client projects. The pace is high, and deadlines on different projects often fall in the same week. Your responsibilities grow as the firm takes on new work.

Two things matter most in this role: accuracy and effective use of AI. Your reports and documents support the advice Axxcelus gives its clients, so every figure has to be right. You use AI tools every day to produce that work in less time, and you help the rest of the team do the same.

Responsibilities, not limited to:

Coordinate the firm’s active client projects and keep each project’s schedule current in the firm’s project management platform
Track priorities and deadlines across all projects and follow up on each action item until it’s closed
Prepare regular status reports for the team and progress reports for clients, and check every figure against its source
Act as the main point of communication between the project team and the project lead assigned to each client
Support project assessments, including information gathering and field visits
Prepare documents and meeting materials, and write meeting summaries that record decisions and action items
Maintain the firm’s document management system so the team can find the current version of any file.
Track team expenses by project and prepare the monthly expense submission
Provide administrative support across projects and coordinate events with external vendors as needed
Take on other requests as the firm’s needs change

How you use AI

Draft reports and meeting summaries, then verify the output against the source material before anyone relies on it
Summarize research and long documents for the project team
Reduce manual work in routine administration, such as expense tracking and scheduling
Build shared prompts and templates for recurring work, and show colleagues how to get reliable results from them

What you bring

4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
A high standard of accuracy, with the habit of checking your own work before it goes out.
Experience managing several concurrent projects and competing deadlines at a high pace.
Flexibility to work outside regular office hours when a project deadline requires it.
Discretion with confidential information.
Ability to travel occasionally to project sites in Alberta and British Columbia.

Nice to have

Knowledge of the Indigenous sector in Western Canada is a bonus but not required. Relevant experience includes work with First Nations or other Indigenous communities and organizations.

Apply About employer

More about this job

Responsibilities

Coordinate concurrent client projects, track schedules and action items, prepare accurate reports and meeting materials, and maintain the firm’s document management system. Support project assessments, expenses, events, and administrative needs while using AI tools to streamline routine work and produce verified drafts and summaries.

Requirements

Requires at least four years of experience in senior administration, executive assistance, project coordination, or a similar role, along with strong accuracy, discretion, and the ability to manage competing deadlines. Candidates must be flexible to work outside regular hours when needed and travel occasionally to project sites in Alberta and British Columbia; Indigenous-sector experience is a bonus.

Skills

Project Coordination
Project Scheduling
Deadline Management
Status Reporting
Data Accuracy
AI Tools
Document Management
Meeting Documentation
Expense Tracking
Research Summarization
Administrative Support
Event Coordination
Confidentiality
Communication
Attention to Detail
Travel Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Client Projects
Project Management Platform
Project Schedules
Action Items
Status Reports
Client Progress Reports
Project Assessments
Field Visits
Meeting Materials
Meeting Summaries
Document Management System
Expense Tracking
Monthly Expense Submission
Event Coordination
AI Tools
AI Prompts
AI Templates
Research Summarization
Confidential Information
Indigenous Communities
Governance
Commercial Partnerships
Community Ownership
Investment Opportunities
Capital Markets

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