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Added 5 hours ago
Administrative Assistant - Schools
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Added 15 hours ago
L
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- Full-time
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Added 1 day ago
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AT
Executive Assistant
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Montreal, QC
- $65,000 to $85,000 CAD / year
- Full-time
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AY Talent

Executive Assistant

Montreal, QC, Canada

$65,000 to $85,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English · French
Posted: Sep 29, 2026

Original job description

English section of this bilingual listing.

Our client is currently seeking an Executive Assistant. This person will be responsible for assisting the President and partners with all day-to-day operations. If you’re interested in gaining exposure to a wide range of industries and making an impact at a small, fast-growing organization, we’d definitely like to hear from you!

Duties and Responsibilities:

Managing the executive schedule: Planning, organizing, and updating the President’s schedule to ensure the efficiency of their workdays;
Coordinating meetings and events: Booking restaurants or caterers, arranging meetings, coordinating business travel and corporate events, including preparing necessary documents;
Accounting and finance: Managing monthly expense accounts, tracking cash deposits, processing bill payments in the systems, and handling month-end procedures;
Client and candidate communication: Serving as the first point of contact by phone and in person at the office with clients and candidates, ensuring professional and effective communication. Follow up on unsolicited applications (CVs) received via email;
Special Projects: Participate in the management of special projects such as website maintenance, social media communication management, and the acquisition of new tools;
Office Supply Management: Ensure the office is well-stocked with coffee, dishes, snacks, and supplies necessary for its smooth operation;
Administrative support: Preparing documents required for the recruitment process, including updating the client portal in the ATS. Facilitating daily SCRUM meetings to track ongoing tasks;
Personal assistance to the president: Managing various in-store or online purchases to support the president during his very busy days;
Improvement initiatives: Encourage and implement any initiative aimed at improving operational efficiency and the company’s market positioning

Required education and qualifications:

Degree in administration, office management, accounting, management, or any other related field;
Minimum of 2 years of experience as an executive assistant or in administrative management;
Excellent organizational, time management, and communication skills;
Ability to work independently while maintaining a high level of professionalism and confidentiality;
Excellent writing skills;
Knowledge of office tools and project management software is a plus;
Ability to adapt to a constantly changing environment while maintaining a high level of attention to detail;
Knowledge of QuickBooks accounting software is a significant asset;
Initiative and a commitment to continuous improvement;
Bilingualism (French and English).

Read the full bilingual original

Notre client est actuellement à la recherche d’un.e Adjoint.e de direction.

Cette personne aura comme mission d’assister le président et les associés sur l’ensemble des opérations quotidiennes. Si tu as envie d’être exposé à une multitude d’industries et d’avoir un impact sur une petite organisation en pleine croissance, on aimerait définitivement te parler!

Tâches et responsabilités

Gestion de l'agenda de la direction : Planification, organisation et mise à jour de l'agenda du Président, en veillant à l'efficacité de ses journées de travail;
Coordination des réunions et événements : Réservation de restaurants ou traiteurs, déplacement de rencontres, coordination des voyages d’affaires et d'événements corporatifs, y compris la préparation des documents nécessaires;
Comptabilité et finances : Gestion des comptes de dépenses mensuels, suivi des dépôts d'argent, paiement des factures dans les systèmes, et processus de fin de mois;
Communication clients et candidats : Premier contact téléphonique et présentiel au bureau avec les clients et les candidats, veillant à une communication professionnelle et efficace. Faire un suivi des candidatures spontanées (CV’s) reçus par courriel;
Projets spéciaux : Participation à la gestion de projets spéciaux tels que la maintenance du site web, la gestion de la communication sur les médias sociaux, et l'acquisition de nouveaux outils;
Gestion des besoins du bureau : Assurer que le bureau est bien approvisionné en café, vaisselle, collations et fournitures nécessaires à son bon fonctionnement;
Assistance administrative : Production des documents nécessaires au processus de recrutement, y compris la mise à jour du portail client dans l’ATS. Faire l'animation des SCRUMS quotidiens pour le suivi des tâches en cours;
Assistance personnelle au président : Gestion des achats divers en magasin ou en ligne afin de supporter le président dans ses journées très chargées;
Initiatives d'amélioration : Encourager et mettre en œuvre toute initiative visant à améliorer l'efficacité opérationnelle et le positionnement de l'entreprise sur le marché.

Formation, aptitudes et expérience requises

Diplôme en administration, bureautique, comptabilité, gestion, ou toute autre domaine connexe;
Minimum de 2 années d’expérience en tant qu’adjoint.e de direction ou en gestion administrative;
Excellentes compétences en organisation, gestion du temps, et communication;
Capacité à travailler de manière autonome tout en maintenant un haut niveau de professionnalisme et de confidentialité;
Excellente qualité rédactionnelle;
Connaissance des outils bureautiques et logiciels de gestion de projets est un atout;
Aptitude à s'adapter à un environnement en constante évolution tout en gardant un haut niveau de rigueur;
Connaissance du logiciel comptable Quickbooks est un atout très intéressant;
Esprit d’initiative et d’amélioration continue;
Bilinguisme (Français et Anglais).

Duties and Responsibilities:

Managing the executive schedule: Planning, organizing, and updating the President’s schedule to ensure the efficiency of their workdays;
Coordinating meetings and events: Booking restaurants or caterers, arranging meetings, coordinating business travel and corporate events, including preparing necessary documents;
Accounting and finance: Managing monthly expense accounts, tracking cash deposits, processing bill payments in the systems, and handling month-end procedures;
Client and candidate communication: Serving as the first point of contact by phone and in person at the office with clients and candidates, ensuring professional and effective communication. Follow up on unsolicited applications (CVs) received via email;
Special Projects: Participate in the management of special projects such as website maintenance, social media communication management, and the acquisition of new tools;
Office Supply Management: Ensure the office is well-stocked with coffee, dishes, snacks, and supplies necessary for its smooth operation;
Administrative support: Preparing documents required for the recruitment process, including updating the client portal in the ATS. Facilitating daily SCRUM meetings to track ongoing tasks;
Personal assistance to the president: Managing various in-store or online purchases to support the president during his very busy days;
Improvement initiatives: Encourage and implement any initiative aimed at improving operational efficiency and the company’s market positioning

Required education and qualifications:

Degree in administration, office management, accounting, management, or any other related field;
Minimum of 2 years of experience as an executive assistant or in administrative management;
Excellent organizational, time management, and communication skills;
Ability to work independently while maintaining a high level of professionalism and confidentiality;
Excellent writing skills;
Knowledge of office tools and project management software is a plus;
Ability to adapt to a constantly changing environment while maintaining a high level of attention to detail;
Knowledge of QuickBooks accounting software is a significant asset;
Initiative and a commitment to continuous improvement;
Bilingualism (French and English).

Apply About employer

More about this job

Responsibilities

Support the President and partners with daily operations, including calendar management, meeting and travel coordination, financial administration, and professional communication with clients and candidates. Provide recruitment and office administration, facilitate daily SCRUM meetings, assist with special projects and personal purchases, and implement operational improvements.

Requirements

Requires a degree in administration, office management, accounting, management, or a related field, plus at least two years of executive assistant or administrative management experience. Candidates should have strong organizational, time-management, writing, and communication skills, be discreet and adaptable, and be bilingual in French and English; QuickBooks and project management software knowledge are assets.

Skills

Executive Calendar Management
Meeting And Event Coordination
Business Travel Coordination
Expense Management
Invoice Processing
Month-End Procedures
Client Communication
Candidate Communication
Recruitment Administration
Applicant Tracking Systems
SCRUM Facilitation
Office Management
Project Management
Social Media Management
Written Communication
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Management
Calendar Management
Meeting Coordination
Event Coordination
Business Travel
Expense Accounts
Cash Deposits
Invoice Payments
Month-End Procedures
Client Communication
Candidate Communication
Recruitment
Applicant Tracking System
SCRUM
Website Maintenance
Social Media
Office Supplies
QuickBooks
Project Management Software
Confidentiality
Continuous Improvement
Staffing And Recruiting

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