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Added 3 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 19 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 2 days ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Saint-Lambert, QC · St-Lambert, QC
- Full-time
Mobiliser ton équipe pour créer un environnement de travail positif qui favorise la recherche de l’excellence, en plus de développer le sentiment d’appartenance et la fierté de travailler…
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LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
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- Full-time
Mobiliser ton équipe pour créer un environnement de travail positif qui favorise la recherche de l’excellence, en plus de développer le sentiment d’appartenance et la fierté de travailler…
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ASSISTANT.E GÉRANT.E
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Mobiliser ton équipe pour créer un environnement de travail positif qui favorise la recherche de l’excellence, en plus de développer le sentiment d’appartenance et la fierté de travailler…
Added 2 days ago
ASSISTANT.E GÉRANT.E JUNIOR
Boutique La Vie En Rose
Longueuil, QC · GREENFIELD PARK, QC
Mobiliser ton équipe pour créer un environnement de travail positif qui favorise la recherche de l’excellence, en plus de développer le sentiment d’appartenance et la fierté de travailler…
Added 2 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 2 days ago
CB
Agent ou Agente, Centre de placement
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Sudbury, ON
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Organiser des ateliers en classe sur divers sujets liés à la recherche d’emplois et de stages; collaborer avec les employeurs et les professeurs pour organiser des présentations, des…
Added 2 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 3 days ago
JS
Assistant-gérant de magasin
JD Sports Canada
Quebec, QC · Greater Quebec City Metropolitan Area
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Notre équipe de vente au détail est à la recherche d'un assistant-gérant de magasin pour notre succursale des Galeries de la Capitale. Venez vous joindre à l'équipe de JD Sports Canada qui…
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UO
CUPE-Hiver/Winter 2027- AE/TA-CSI4145A
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Ottawa, ON · SITE
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Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 3 days ago
UO
CUPE-Hiver/Winter 2027- AE/TA-ELG4913W
University of Ottawa
Ottawa, ON · SITE
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Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
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UO
CUPE-Hiver/Winter 2027- AE/TA-ELG2536A
University of Ottawa
Ottawa, ON · SITE
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 3 days ago
UO
CUPE-Hiver/Winter 2027- AE/TA-ELG4137A
University of Ottawa
Ottawa, ON · SITE
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 3 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 4 days ago
MU
Assistant or Associate Professor (Clinical), Department of Pathology, Cytology and Gynecologic Pathology (C6-261008)
McGill University
Montreal, QC · JGH - Jewish General Hosp.
- Full-time
…a full-time Contract Academic Staff position at the rank of Assistant or Associate Professor (Clinical) based at the Jewish General Hospital. This will be a Contract Academic Staff position…
Added 4 days ago
AT
Executive Assistant
AY Talent
Montreal, QC
- $70,000 to $85,000 CAD / year
- Full-time
Notre client est actuellement à la recherche d’un.e Adjoint.e de direction.
Added 4 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 4 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 5 days ago
BS
Tenure Track Assistant Professor in Theoretical Biophysics
Biophysical Society of Canada
Montreal, QC
- Full-time
The Department of Physics at McGill University invites applications for a tenure-track appointment at the rank of Assistant Professor in the field of Theoretical Biophysics. The anticipated…
Added 5 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 5 days ago
MU
Assistant or Associate Professor (Clinical), Department of Obstetrics and Gynecology, Two Positions (C4-261008 and C5-261008)
McGill University
Montreal, QC · JGH - Jewish General Hosp.
- Full-time
…full-time Contract Academic Staff positions at the rank of Assistant or Associate Professor (Clinical) based at the Jewish General Hospital (JGH). The professorial rank of the two…
Added 5 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 6 days ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé…
Added 6 days ago
B
Docteur en médecine vétérinaire (DMV) - Doctor of Veterinarian Medicine (DVM)
Brunel
Trois-Rivières, QC
- $120,000 to $155,000 CAD / year
- Full-time
Nous sommes à la recherche d’un(e) vétérinaire passionné(e) et attentionné(e) pour se joindre à une clinique dédiée aux soins des chats et des chiens. Cette occasion s’adresse aux…

AY Talent

Executive Assistant

Montreal, QC, Canada

$70,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 20, 2026
Posting language: English · French
Posted: Oct 21, 2026

Original job description

English section of this bilingual listing.

Our client is currently seeking an Executive Assistant. This person will be responsible for assisting the President and partners with all day-to-day operations. If you’re interested in gaining exposure to a wide range of industries and making an impact at a small, fast-growing organization, we’d definitely like to hear from you!

Duties and Responsibilities:

Managing the executive schedule: Planning, organizing, and updating the President’s schedule to ensure the efficiency of their workdays;
Coordinating meetings and events: Booking restaurants or caterers, arranging meetings, coordinating business travel and corporate events, including preparing necessary documents;
Accounting and finance: Managing monthly expense accounts, tracking cash deposits, processing bill payments in the systems, and handling month-end procedures;
Client and candidate communication: Serving as the first point of contact by phone and in person at the office with clients and candidates, ensuring professional and effective communication. Follow up on unsolicited applications (CVs) received via email;
Special Projects: Participate in the management of special projects such as website maintenance, social media communication management, and the acquisition of new tools;
Office Supply Management: Ensure the office is well-stocked with coffee, dishes, snacks, and supplies necessary for its smooth operation;
Administrative support: Preparing documents required for the recruitment process, including updating the client portal in the ATS. Facilitating daily SCRUM meetings to track ongoing tasks;
Personal assistance to the president: Managing various in-store or online purchases to support the president during his very busy days;
Improvement initiatives: Encourage and implement any initiative aimed at improving operational efficiency and the company’s market positioning

Required education and qualifications:

Degree in administration, office management, accounting, management, or any other related field;
Minimum of 2 years of experience as an executive assistant or in administrative management;
Excellent organizational, time management, and communication skills;
Ability to work independently while maintaining a high level of professionalism and confidentiality;
Excellent writing skills;
Knowledge of office tools and project management software is a plus;
Ability to adapt to a constantly changing environment while maintaining a high level of attention to detail;
Knowledge of QuickBooks accounting software is a significant asset;
Initiative and a commitment to continuous improvement;
Bilingualism (French and English).

Read the full bilingual original

Notre client est actuellement à la recherche d’un.e Adjoint.e de direction.

Cette personne aura comme mission d’assister le président et les associés sur l’ensemble des opérations quotidiennes. Si tu as envie d’être exposé à une multitude d’industries et d’avoir un impact sur une petite organisation en pleine croissance, on aimerait définitivement te parler!

Tâches et responsabilités

Gestion de l'agenda de la direction : Planification, organisation et mise à jour de l'agenda du Président, en veillant à l'efficacité de ses journées de travail;
Coordination des réunions et événements : Réservation de restaurants ou traiteurs, déplacement de rencontres, coordination des voyages d’affaires et d'événements corporatifs, y compris la préparation des documents nécessaires;
Comptabilité et finances : Gestion des comptes de dépenses mensuels, suivi des dépôts d'argent, paiement des factures dans les systèmes, et processus de fin de mois;
Communication clients et candidats : Premier contact téléphonique et présentiel au bureau avec les clients et les candidats, veillant à une communication professionnelle et efficace. Faire un suivi des candidatures spontanées (CV’s) reçus par courriel;
Projets spéciaux : Participation à la gestion de projets spéciaux tels que la maintenance du site web, la gestion de la communication sur les médias sociaux, et l'acquisition de nouveaux outils;
Gestion des besoins du bureau : Assurer que le bureau est bien approvisionné en café, vaisselle, collations et fournitures nécessaires à son bon fonctionnement;
Assistance administrative : Production des documents nécessaires au processus de recrutement, y compris la mise à jour du portail client dans l’ATS. Faire l'animation des SCRUMS quotidiens pour le suivi des tâches en cours;
Assistance personnelle au président : Gestion des achats divers en magasin ou en ligne afin de supporter le président dans ses journées très chargées;
Initiatives d'amélioration : Encourager et mettre en œuvre toute initiative visant à améliorer l'efficacité opérationnelle et le positionnement de l'entreprise sur le marché.

Formation, aptitudes et expérience requises

Diplôme en administration, bureautique, comptabilité, gestion, ou toute autre domaine connexe;
Minimum de 2 années d’expérience en tant qu’adjoint.e de direction ou en gestion administrative;
Excellentes compétences en organisation, gestion du temps, et communication;
Capacité à travailler de manière autonome tout en maintenant un haut niveau de professionnalisme et de confidentialité;
Excellente qualité rédactionnelle;
Connaissance des outils bureautiques et logiciels de gestion de projets est un atout;
Aptitude à s'adapter à un environnement en constante évolution tout en gardant un haut niveau de rigueur;
Connaissance du logiciel comptable Quickbooks est un atout très intéressant;
Esprit d’initiative et d’amélioration continue;
Bilinguisme (Français et Anglais).

Duties and Responsibilities:

Managing the executive schedule: Planning, organizing, and updating the President’s schedule to ensure the efficiency of their workdays;
Coordinating meetings and events: Booking restaurants or caterers, arranging meetings, coordinating business travel and corporate events, including preparing necessary documents;
Accounting and finance: Managing monthly expense accounts, tracking cash deposits, processing bill payments in the systems, and handling month-end procedures;
Client and candidate communication: Serving as the first point of contact by phone and in person at the office with clients and candidates, ensuring professional and effective communication. Follow up on unsolicited applications (CVs) received via email;
Special Projects: Participate in the management of special projects such as website maintenance, social media communication management, and the acquisition of new tools;
Office Supply Management: Ensure the office is well-stocked with coffee, dishes, snacks, and supplies necessary for its smooth operation;
Administrative support: Preparing documents required for the recruitment process, including updating the client portal in the ATS. Facilitating daily SCRUM meetings to track ongoing tasks;
Personal assistance to the president: Managing various in-store or online purchases to support the president during his very busy days;
Improvement initiatives: Encourage and implement any initiative aimed at improving operational efficiency and the company’s market positioning

Required education and qualifications:

Degree in administration, office management, accounting, management, or any other related field;
Minimum of 2 years of experience as an executive assistant or in administrative management;
Excellent organizational, time management, and communication skills;
Ability to work independently while maintaining a high level of professionalism and confidentiality;
Excellent writing skills;
Knowledge of office tools and project management software is a plus;
Ability to adapt to a constantly changing environment while maintaining a high level of attention to detail;
Knowledge of QuickBooks accounting software is a significant asset;
Initiative and a commitment to continuous improvement;
Bilingualism (French and English).

Apply About employer

More about this job

Responsibilities

Support the President and partners with daily operations, including calendar management, meeting and travel coordination, expense processing, client and candidate communications, and recruitment administration. Manage office needs and special projects, facilitate daily Scrum meetings, provide personal assistance to the President, and implement initiatives to improve operational efficiency.

Requirements

A degree in administration, office management, accounting, management, or a related field and at least two years of executive assistant or administrative management experience are required. Candidates should have strong organizational, communication, writing, and time-management skills, work independently with professionalism and confidentiality, adapt to change, and be bilingual in French and English; QuickBooks and project management software knowledge are assets.

Skills

Executive Calendar Management
Meeting And Event Coordination
Business Travel Coordination
Expense Management
Invoice Processing
Month-End Procedures
Client Communication
Candidate Communication
Project Coordination
Office Management
Recruitment Administration
Applicant Tracking Systems
Scrum Facilitation
Written Communication
Time Management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Calendar Management
Meeting Coordination
Event Planning
Business Travel
Expense Accounts
Cash Deposits
Invoice Payments
Month-End Procedures
Client Relations
Candidate Relations
Recruitment
Applicant Tracking System
Scrum
Website Maintenance
Social Media
Project Management
Office Supplies
QuickBooks
Confidentiality
Continuous Improvement
Bilingual Communication

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