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Added 4 hours ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
The Administrative Assistant provides administrative support to the Executive Director, Marketing. Promotes and facilitates the effective operation of the office of the Executive Director…
Added 1 day ago
Back of House - Assistant Cook
Northland Properties
Edmonton, AB
Our people are the heart and soul of our business, and we are looking for enthusiastic, upbeat, and hard-working people to join our team. As an Assistant Cook to will assist the Cook and…
Added 1 day ago
FOH Management - Assistant Manager
Northland Properties
Sherwood Park, AB
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 1 day ago
FOH Management - Assistant Manager
Northland Properties
Sherwood Park, AB
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 2 days ago
NS
Extension Agent, 4-H Youth Development (Assistant, Associate or Full Agent)
NC State Extension Forestry
ON · Durham, ON
- Full-time
The individual in the position will provide leadership for the total 4-H program and will be responsible for determining programming needs, planning, marketing, implementing, and evaluating…
Added 2 days ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Support our Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
Added 3 days ago
YU
Administrative & Outreach Assistant (Bilingual)
York University
Toronto, ON
- Contract
Reporting to the Executive Director, Strategic Communications and Community Engagement, this position provides administrative and outreach support to the Strategic Communications &…
Added 3 days ago
U
Marketing Company Storage Clerk
U-Haul
Dollard-Des Ormeaux, QC · Dollard-Des-Orme, Quebec
- Full-time
Coordinate with the Marketing Company President and Executive Assistant on new construction projects.
Added 3 days ago
6
Senior Product Manager, WinZip
69805dbf-d10e-4118-99f6-cb47a709a502
Canada
- $130,000 to $160,000 CAD / year
- Full-time
We are transforming the WinZip portfolio, and we are hiring a Senior Product Manager in Canada to help lead that shift. You will own product areas end-to-end: roadmap, execution, and…
Added 3 days ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
We are seeking for one ouf our client a dedicated Chief of Staff & Executive Assistant to support a dynamic entrepreneur actively managing diverse investments in real estate, operating…
Added 3 days ago
1
Senior Product Manager, WinZip
1cc465ff-d8d9-4507-a995-318f570f237f
Canada
- $130,000 to $160,000 CAD / year
- Full-time
We are transforming the WinZip portfolio, and we are hiring a Senior Product Manager in Canada to help lead that shift. You will own product areas end-to-end: roadmap, execution, and…
Added 3 days ago
CB
Business Development & Marketing Assistant
Cassels Brock & Blackwell LLP
Toronto, ON
- Full-time
Our Toronto office is currently seeking a Business Development & Marketing Assistant to join our Business Development & Marketing department, reporting to the Chief Growth Officer. The…
Added 3 days ago
CU
Assistant Manager, Faculty Affairs and Communication
Carleton University
Ottawa, ON
- Other
Job Title: Assistant Manager, Faculty Affairs and Communication
Added 3 days ago
Office Coordinator
Northern Mat & Bridge
Calgary, AB
…coordination, employee engagement initiatives, onboarding activities, and day-to-day marketing administration. The successful candidate is proactive, detail-oriented, and committed to…
Added 4 days ago
BL
Practice Manager (Legal Administrative Assistant) – Indigenous Law Group
BC Legal Management Association
Vancouver, BC
- Other
Ideally, you have experience providing executive-level support in a legal environment, whether in corporate law, litigation, or another practice area. You may also be a graduate of a Legal…
Added 4 days ago
LI
Enterprise Account Executive
Loopio Inc.
Remote, Canada
- $110,600 to $155,000 CAD / year
- Full-time
- Remote
At Loopio, our Sales team has a direct impact on our customers and prospects through connecting with Loopio’s award-winning RFP response software that will fuel their growth. We are growing…
Added 4 days ago
KM
Directeur(trice) de comptes, Gestion intelligente de l’information (Burnaby)
Konica Minolta Business Solutions Canada
Burnaby, BC
- Full-time
The IIM Account Executive is driven, curious, intelligent, and brings solid prior experience in IT. As an Intelligent Information Management Account Executive, you will be responsible for…
Added 4 days ago
KM
Analyste d'affaires (Maritimes)
Konica Minolta Business Solutions Canada
Moncton, NB
- Contract
The Business Analyst is relied on by Management to develop and roll out internal and customer facing reports and dashboards. In addition, the BA is responsible for analyzing, interpreting,…
Added 4 days ago
M
Assistant Manager
Moxies
Langley (District), BC · Langley, BC
- Full-time
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 4 days ago
FH
Food & Beverage Executive Assistant (Maternity Coverage – 12 Months)
Fairmont Hotels & Resorts
Jasper, AB
- Temporary
Liaise with Assistant Director of F&B & Executive Chef to ensure we are achieving our VOG, LQA, and Budget
Added 5 days ago
A
Food & Beverage Executive Assistant (Maternity Coverage – 12 Months)
AccorHotel
Jasper, AB
- Full-time
Liaise with Assistant Director of F&B & Executive Chef to ensure we are achieving our VOG, LQA, and Budget
Added 5 days ago
K
Executive Assistant, Tax
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for an Executive Assistant who can provide support on a range of activities to ensure a high-quality product
Added 5 days ago
Assistant Manager
Northland Properties
BC · Langley Township, BC
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 5 days ago
AT
Executive Assistant
AY Talent
Montreal, QC
- $70,000 to $85,000 CAD / year
- Full-time
Our client is currently seeking an Executive Assistant. This person will be responsible for assisting the President and partners with all day-to-day operations. If you’re interested in…
Added 5 days ago
TO
Sales Coordinator (12 Month Contract)
Tree of Life Canada
Mississauga, ON
- Full-time
College diploma or University degree in business, marketing, or equivalent combined with 1-2 years of prior experience in a sales coordinator, office administrator or executive assistant…

AY Talent

Executive Assistant

Montreal, QC, Canada

$70,000 to $85,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 20, 2026
Posting language: English · French
Posted: Oct 21, 2026

Original job description

English section of this bilingual listing.

Our client is currently seeking an Executive Assistant. This person will be responsible for assisting the President and partners with all day-to-day operations. If you’re interested in gaining exposure to a wide range of industries and making an impact at a small, fast-growing organization, we’d definitely like to hear from you!

Duties and Responsibilities:

Managing the executive schedule: Planning, organizing, and updating the President’s schedule to ensure the efficiency of their workdays;
Coordinating meetings and events: Booking restaurants or caterers, arranging meetings, coordinating business travel and corporate events, including preparing necessary documents;
Accounting and finance: Managing monthly expense accounts, tracking cash deposits, processing bill payments in the systems, and handling month-end procedures;
Client and candidate communication: Serving as the first point of contact by phone and in person at the office with clients and candidates, ensuring professional and effective communication. Follow up on unsolicited applications (CVs) received via email;
Special Projects: Participate in the management of special projects such as website maintenance, social media communication management, and the acquisition of new tools;
Office Supply Management: Ensure the office is well-stocked with coffee, dishes, snacks, and supplies necessary for its smooth operation;
Administrative support: Preparing documents required for the recruitment process, including updating the client portal in the ATS. Facilitating daily SCRUM meetings to track ongoing tasks;
Personal assistance to the president: Managing various in-store or online purchases to support the president during his very busy days;
Improvement initiatives: Encourage and implement any initiative aimed at improving operational efficiency and the company’s market positioning

Required education and qualifications:

Degree in administration, office management, accounting, management, or any other related field;
Minimum of 2 years of experience as an executive assistant or in administrative management;
Excellent organizational, time management, and communication skills;
Ability to work independently while maintaining a high level of professionalism and confidentiality;
Excellent writing skills;
Knowledge of office tools and project management software is a plus;
Ability to adapt to a constantly changing environment while maintaining a high level of attention to detail;
Knowledge of QuickBooks accounting software is a significant asset;
Initiative and a commitment to continuous improvement;
Bilingualism (French and English).

Read the full bilingual original

Notre client est actuellement à la recherche d’un.e Adjoint.e de direction.

Cette personne aura comme mission d’assister le président et les associés sur l’ensemble des opérations quotidiennes. Si tu as envie d’être exposé à une multitude d’industries et d’avoir un impact sur une petite organisation en pleine croissance, on aimerait définitivement te parler!

Tâches et responsabilités

Gestion de l'agenda de la direction : Planification, organisation et mise à jour de l'agenda du Président, en veillant à l'efficacité de ses journées de travail;
Coordination des réunions et événements : Réservation de restaurants ou traiteurs, déplacement de rencontres, coordination des voyages d’affaires et d'événements corporatifs, y compris la préparation des documents nécessaires;
Comptabilité et finances : Gestion des comptes de dépenses mensuels, suivi des dépôts d'argent, paiement des factures dans les systèmes, et processus de fin de mois;
Communication clients et candidats : Premier contact téléphonique et présentiel au bureau avec les clients et les candidats, veillant à une communication professionnelle et efficace. Faire un suivi des candidatures spontanées (CV’s) reçus par courriel;
Projets spéciaux : Participation à la gestion de projets spéciaux tels que la maintenance du site web, la gestion de la communication sur les médias sociaux, et l'acquisition de nouveaux outils;
Gestion des besoins du bureau : Assurer que le bureau est bien approvisionné en café, vaisselle, collations et fournitures nécessaires à son bon fonctionnement;
Assistance administrative : Production des documents nécessaires au processus de recrutement, y compris la mise à jour du portail client dans l’ATS. Faire l'animation des SCRUMS quotidiens pour le suivi des tâches en cours;
Assistance personnelle au président : Gestion des achats divers en magasin ou en ligne afin de supporter le président dans ses journées très chargées;
Initiatives d'amélioration : Encourager et mettre en œuvre toute initiative visant à améliorer l'efficacité opérationnelle et le positionnement de l'entreprise sur le marché.

Formation, aptitudes et expérience requises

Diplôme en administration, bureautique, comptabilité, gestion, ou toute autre domaine connexe;
Minimum de 2 années d’expérience en tant qu’adjoint.e de direction ou en gestion administrative;
Excellentes compétences en organisation, gestion du temps, et communication;
Capacité à travailler de manière autonome tout en maintenant un haut niveau de professionnalisme et de confidentialité;
Excellente qualité rédactionnelle;
Connaissance des outils bureautiques et logiciels de gestion de projets est un atout;
Aptitude à s'adapter à un environnement en constante évolution tout en gardant un haut niveau de rigueur;
Connaissance du logiciel comptable Quickbooks est un atout très intéressant;
Esprit d’initiative et d’amélioration continue;
Bilinguisme (Français et Anglais).

Duties and Responsibilities:

Managing the executive schedule: Planning, organizing, and updating the President’s schedule to ensure the efficiency of their workdays;
Coordinating meetings and events: Booking restaurants or caterers, arranging meetings, coordinating business travel and corporate events, including preparing necessary documents;
Accounting and finance: Managing monthly expense accounts, tracking cash deposits, processing bill payments in the systems, and handling month-end procedures;
Client and candidate communication: Serving as the first point of contact by phone and in person at the office with clients and candidates, ensuring professional and effective communication. Follow up on unsolicited applications (CVs) received via email;
Special Projects: Participate in the management of special projects such as website maintenance, social media communication management, and the acquisition of new tools;
Office Supply Management: Ensure the office is well-stocked with coffee, dishes, snacks, and supplies necessary for its smooth operation;
Administrative support: Preparing documents required for the recruitment process, including updating the client portal in the ATS. Facilitating daily SCRUM meetings to track ongoing tasks;
Personal assistance to the president: Managing various in-store or online purchases to support the president during his very busy days;
Improvement initiatives: Encourage and implement any initiative aimed at improving operational efficiency and the company’s market positioning

Required education and qualifications:

Degree in administration, office management, accounting, management, or any other related field;
Minimum of 2 years of experience as an executive assistant or in administrative management;
Excellent organizational, time management, and communication skills;
Ability to work independently while maintaining a high level of professionalism and confidentiality;
Excellent writing skills;
Knowledge of office tools and project management software is a plus;
Ability to adapt to a constantly changing environment while maintaining a high level of attention to detail;
Knowledge of QuickBooks accounting software is a significant asset;
Initiative and a commitment to continuous improvement;
Bilingualism (French and English).

Apply About employer

More about this job

Responsibilities

Support the President and partners with daily operations, including calendar management, meeting and travel coordination, expense processing, client and candidate communications, and recruitment administration. Manage office needs and special projects, facilitate daily Scrum meetings, provide personal assistance to the President, and implement initiatives to improve operational efficiency.

Requirements

A degree in administration, office management, accounting, management, or a related field and at least two years of executive assistant or administrative management experience are required. Candidates should have strong organizational, communication, writing, and time-management skills, work independently with professionalism and confidentiality, adapt to change, and be bilingual in French and English; QuickBooks and project management software knowledge are assets.

Skills

Executive Calendar Management
Meeting And Event Coordination
Business Travel Coordination
Expense Management
Invoice Processing
Month-End Procedures
Client Communication
Candidate Communication
Project Coordination
Office Management
Recruitment Administration
Applicant Tracking Systems
Scrum Facilitation
Written Communication
Time Management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Calendar Management
Meeting Coordination
Event Planning
Business Travel
Expense Accounts
Cash Deposits
Invoice Payments
Month-End Procedures
Client Relations
Candidate Relations
Recruitment
Applicant Tracking System
Scrum
Website Maintenance
Social Media
Project Management
Office Supplies
QuickBooks
Confidentiality
Continuous Improvement
Bilingual Communication

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