Office administrator jobs in Canada

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Added 1 month ago
SF
IT Office Coordinator
St. Francis Xavier University
Antigonish, NS
- Full-time
The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This…
Added 1 month ago
AS
Office Coordinator
AWP Safety
Dartmouth, NS
- Up to $17.75 CAD / hour
- Full-time
The Office Coordinator will play an essential role in AWP Safety’s growth by assisting the Operations team with multiple projects and duties, including but not limited to systems…
Added 1 month ago
TE
Office Administrator
Techmation Electric & Controls Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Candidates must have a minimum of 2 years work experience in an administrative role · Candidates Must Have
Added 1 month ago
YV
Office Manager
Yama Vans
Calgary, AB
- Full-time
The Office Manager is the administrative backbone of Yama Vans. You'll own office administration, day-to-day finance data entry, and executive support - keeping the business running and the…
Added 1 month ago
M
Office Administrator
Mace
Toronto, ON
- Full-time
Arranges accounts and purchasing arrangements with suppliers for courier services, printing, office supplies, personal protective equipment (PPE), and signage.
Added 1 month ago
C&
Coordonnateur(trice) de bureau / Office Coordinator (contrat/contract)
Cushman & Wakefield
Montreal, QC
- Full-time
Energetic and efficient front desk and office support person to work in operations for a commercial real estate services company within the Montreal Area. The candidate will work closely…
Added 1 month ago
LL
OFFICE MANAGER & SALES SUPPORT
Lifetimes Limited Partn
Orillia, ON
- $50,000 CAD / year
- Full-time
Must have a valid drivers licence
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Watrous, SK
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Watrous Agriculture location.
Added 2 months ago
P
55-26 FTT Clinical Administrative Coordinator
Pathways
Belleville, ON
- Full-time
The successful candidate must have the following qualifications/experience:
Added 5 months ago
CF
Medical Office Administrator
CHARM Fertility
Oakville, ON
- Full-time
We seek a dedicated Medical Office Administrator (MOA) to join our dynamic team. This pivotal role involves managing daily clinic operations, promoting a range of specialized services, and…
Added 1 month ago
S
Réceptionniste et coordonnateur(trice) de bureau / Receptionist & Office Coordinator
Smardt
Dorval, QC
- Full-time
…technology, we are looking for a proactive and positive Reception and Office Coordinator to help ensure our Dorval office runs smoothly every…
Added 1 month ago
ME
Office Coordinator-Part Time
Mad Engine Global LLC
Toronto, ON
- $20 to $22 CAD / hour
- Part-time
Job Summary: The Part-time Office Coordinator ensures the smooth operation of the office by managing daily activities, maintaining supplies, and implementing procedures. Responsibilities…
Added 1 month ago
TS
Office Manager/Bookkeeper
TalentSphere Staffing Solutions
Airdrie, AB
- Full-time
Location: Richmond Hill, ON | Full-Time | In-Office
Added 1 month ago
RP
Reporting & Administration Analyst
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Advanced Excel skills with strong proficiency in Microsoft Office applications; Power BI experience is an asset.
Added 1 month ago
CI
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
- Full-time
Une maîtrise de niveau avancée de la suite Office, y compris MS Word, Excel et PowerPoint.
Added 1 month ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 1 month ago
PG
Office Administrator
Pangeo Group
Vaughan, ON
- $48,000 to $62,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 1 month ago
H
Medical Office Administrator
HealthOne
Toronto, ON
- $20 to $24 CAD / hour
HealthOne is seeking experienced an Medical Office Administrator to join our expanding team. If you have a strong background in walk-in and family medicine, thrive in a fast-paced…
Added 1 month ago
MF
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
- Full-time
Mosaic is seeking a HR & Office Coordinator to work out of our Nanaimo office on Vancouver Island, British Columbia.
Added 1 month ago
MG
Administrative Coordinator - Sparwood
Manitoulin Group of Companies
Sparwood, BC
- Full-time
Added 1 month ago
EI
Office Coordinator
EFS-plastics Inc.
Lethbridge, AB
- Full-time
POSITION: Office Coordinator - Existing Vacancy
Added 1 month ago
MF
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
- Full-time
Mosaic is seeking a HR & Office Coordinator to work out of our Nanaimo office on Vancouver Island, British Columbia.
Added 1 month ago
M
Export Operations & Office Manager
Mandrake
Mississauga, ON
- Full-time
Broker, FDA, CBP or cross-border logistics exposure is helpful, but speed of learning matters just as much
Added 1 month ago
BT
Administrative Coordinator - Temporary
Baker Tilly Canada
Elora, ON
- Temporary
Expected to work effectively with firm-approved tools and platforms, which may include Office 365 applications, iFirm TaxPrep, CaseWare, Adobe eSign, and iFirm Client Portal, and to follow…
Added 4 months ago
CI
administrative officer
Canworldvisa immigration Services
Montreal, QC
- Full-time

Baker Tilly Canada

Administrative Coordinator - Temporary

Elora, ON, Canada

Temporary

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Job details

Job type: Temporary
Experience: Minimum 1 years of relevant experience in administration or client service environment.
Posting language: English
Posted: Sep 16, 2026

Original job description

Be part of something bigger. Build with us today - Now. For tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one - because the steps you take today define your tomorrow.

We are looking for an Administrative Coordinator - Temporary to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference - for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.”

Your role:

The Administrative Coordinator provides high-quality client delivery and internal practice support through effective communication, timely and accurate client deliverables, strong judgment and discretion, issue resolution, and continuous improvement. This role partners with internal stakeholders to coordinate workflows, maintain quality and compliance standards, and help enhance the client experience across the client lifecycle (intake, onboarding, service delivery, and ongoing support).

Communication & Client Service

Support client onboarding by identifying and resolving intake challenges.
Communicate clearly and professionally in written and verbal formats; tailor communication to the audience and provide appropriate status updates.
Handle routine inquiries, resolve issues within scope, and escalate when necessary.

Task & Time Management

Provide backup for reception and general admin duties as needed.
Organize meetings and events.
Research, collect, and distribute materials for meetings.
Support month-end billing: time reporting, invoicing, payments, and deposits.

Document Preparation & Quality Assurance

Prepare client correspondence including tax and financial packages.
Independently prepare organized and accurate client deliverables and materials, ensuring all client-facing documents are thoroughly proofread and quality-checked for accuracy, proper formatting, and completeness prior to distribution.
Identify potential errors and maintain attention to detail, considering the overall context.
e-Filing and CRA document retrieval.
Managing electronic and paper-based files including e-signature and digital archiving
Update master templates via CaseWare.

Data & Information Management

Keep files organized and compliant, following naming conventions and version control.
Maintain confidentiality and adhere to privacy and security protocols in handling information and documents.
Maintain internal database integrity.

Professionalism & Ethics

Uphold ethical standards and exercise sound professional judgment.
Collaborate effectively with team members and support a positive work environment.

Technical Skills

Expected to work effectively with firm-approved tools and platforms, which may include Office 365 applications, iFirm TaxPrep, CaseWare, Adobe eSign, and iFirm Client Portal, and to follow cybersecurity and secure data handling protocols.

What you bring to the table:

Post-secondary education.
Minimum 1 years of relevant experience in administration or client service environment.
Strong written and verbal communication skills with professional email etiquette.
Effective task management, prioritization, and deadline adherence.
Attention to detail, quality assurance, and file management.
Good judgment and discretion with sensitive information; privacy and security awareness.
Collaborative and service-oriented approach with stakeholders and clients.
Comfortable with digital platforms and workflows; eager to learn modern technologies.
Ability to manage multiple deliverables efficiently, both autonomously and as part of a team.
Professionalism, integrity, tact, and a positive attitude.
Self-directed learner who takes initiative and direction.

Job Type:

Start Date: Immediate start
Temporary for 8 months with the possibility of an extension.
100% in office
Location: Position is for the Elora office, though training will start in Guelph.

Your Schedule:

Monday to Friday, 8:30am–5:00pm and Saturdays in April from 9:00am-1:00pm

When you join Baker Tilly, you become part of something bigger - an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position Status: This job posting is for an existing vacancy within our organization.

Baker Tilly GWD LLP is an equal opportunity employer. We are committed to building and maintaining an inclusive work environment. We recognize the strength of diversity and encourage applications from all qualified candidates.

Accommodation is available to all applicants upon request through our recruitment and selection process.

#PeopleFirst

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More about this job

Responsibilities

The Administrative Coordinator provides high-quality client delivery and internal practice support through effective communication and workflow coordination. Key duties include managing client onboarding, preparing financial packages, and supporting month-end billing processes.

Requirements

Candidates must have post-secondary education and at least one year of relevant experience in administration or client service. Strong communication skills, attention to detail, and proficiency with digital platforms are essential.

Skills

Client Onboarding
Task Management
Billing Support
Document Preparation
Quality Assurance
e-Filing
Digital Archiving
CaseWare
Office 365
Professional Communication
Data Management
Confidentiality
Issue Resolution
Time Reporting
Client Service

Visa sponsorship

Not detected in the job text

Keywords

Office 365
iFirm TaxPrep
CaseWare
Adobe eSign
iFirm Client Portal
Accounting
Tax Packages
Financial Packages
CRA Document Retrieval
e-Filing
Digital Archiving
Client Onboarding
Billing
Invoicing
Administrative Support
Quality Assurance
Cybersecurity
Data Handling

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Office administrator jobs in Canada

IT Office Coordinator

Office Coordinator

Office Administrator

Office Manager

Office Administrator

Coordonnateur(trice) de bureau / Office Coordinator (contrat/contract)

OFFICE MANAGER & SALES SUPPORT

Office Administrator_CA

55-26 FTT Clinical Administrative Coordinator

Medical Office Administrator

Réceptionniste et coordonnateur(trice) de bureau / Receptionist & Office Coordinator

Office Coordinator-Part Time

Office Manager/Bookkeeper

Reporting & Administration Analyst

Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator

Executive Assistant/Office Manager

Office Administrator

Medical Office Administrator

HR & Office Coordinator

Administrative Coordinator - Sparwood

Office Coordinator

HR & Office Coordinator

Export Operations & Office Manager