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Bank of China (Canada)

Data Administration Intern

Markham, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

Bank of China (Canada) is seeking a detail-oriented and organized Records Management Intern to support our records management and document digitization activities.

The successful candidate will assist with organizing, reviewing, and digitizing historical records, maintaining accurate documentation, and supporting records retention processes in accordance with internal policies and procedures.

This opportunity is ideal for students or recent graduates looking to gain practical experience in records management, administrative operations, and information management within a banking environment.

What You Will Do

Assist in sorting, organizing, and reviewing historical business records and documents.
Support the identification and classification of records based on established retention schedules and internal guidelines.
Perform document scanning and digitization, ensuring scanned files are accurate, complete, and properly organized.
Maintain electronic records using appropriate file naming conventions and document management procedures.
Assist with physical filing, labeling, and organizing archived documents.
Perform data entry and maintain accurate records, tracking logs, and inventory lists.
Support the preparation of reports and summaries related to records management activities, including progress updates and data analysis.
Assist in identifying documentation errors, discrepancies, and opportunities for process improvement.
Ensure the confidentiality and security of sensitive business and financial information.
Collaborate with team members to complete assigned tasks accurately and within established deadlines.
Perform other administrative and records management duties as assigned.

What We Are Looking For

Currently enrolled in or recently graduated from a bachelor's degree program in any discipline. Business Administration, Information Systems, Library Science, or related fields are preferred.
Previous experience in data entry, document management, filing, or administrative support is considered an asset.
Familiarity with Microsoft Office Suite, particularly Excel and Word.
Ability to operate standard office equipment, including scanners and printers.
Strong organizational skills with excellent attention to detail and accuracy.
Ability to manage multiple tasks and follow established procedures.
Good written and verbal communication skills.
Strong sense of responsibility and commitment to maintaining confidentiality.
Ability to work independently and collaboratively in a team environment.
Willingness to learn and adapt to new tasks and processes.
Must be legally eligible to work in Canada.

Join Our Team

At Bank of China (Canada), you will have the opportunity to gain hands-on experience in records management, document digitization, and administrative operations within a professional banking environment.

If you are organized, detail-oriented, and eager to develop your professional skills, we encourage you to apply.

We thank all applicants for their interest. Only candidates selected for further consideration will be contacted.

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More about this job

Responsibilities

Organize, review, classify, scan, and digitize historical business records while maintaining accurate physical and electronic files, tracking logs, and inventory lists. Support records retention, reporting, error identification, process improvement, and the secure handling of confidential information.

Requirements

Applicants must be enrolled in or recently graduated from a bachelor's degree program; business administration, information systems, library science, or a related field is preferred. Candidates should have strong organizational and communication skills, attention to detail, familiarity with Microsoft Office, and the ability to follow procedures, protect confidential information, and work independently or collaboratively; prior administrative or document-management experience is an asset.

Skills

Records Management
Document Digitization
Data Entry
Document Classification
File Management
Microsoft Excel
Microsoft Word
Attention To Detail
Organization
Confidentiality
Written Communication
Verbal Communication
Time Management
Teamwork
Process Improvement
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Document Digitization
Historical Records
Records Retention
Retention Schedules
Document Scanning
Electronic Records
File Naming Conventions
Document Management
Physical Filing
Data Entry
Tracking Logs
Inventory Lists
Report Preparation
Data Analysis
Documentation Review
Process Improvement
Confidential Information
Financial Information
Microsoft Office
Microsoft Excel
Microsoft Word
Scanners
Printers
Banking

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