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Added 12 mins ago
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Contract & Contingent Workforce Analyst
Adecco
Calgary, AB
- $55 to $70 CAD / hour
- Full-time
…supports workforce planning and reporting, identifies and resolves data discrepancies, and provides operational insights. The Analyst works closely with the Category Management Advisor to…
Added 12 mins ago
DT
Inside Sales Coordinator
DEFSEC Technologies Inc.
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
We are seeking a driven and detail-oriented Inside Sales Coordinator to own the front end of our sales process. This role is responsible for managing inbound opportunities, preparing…
Added 13 mins ago
K
Bussing Logistics Coordinator
Kiewit
AB · Edmonton, AB
- Full-time
Monitor ridership and use Excel to track data, identify trends, and prepare regular reports that support planning and decision-making.
Added 13 mins ago
Bussing Logistics Coordinator
Kiewit
Edmonton, AB
Monitor ridership and use Excel to track data, identify trends, and prepare regular reports that support planning and decision-making.
Added 43 mins ago
LM
Branch Coordinator
Leavitt Machinery
Sparwood, BC
- Full-time
Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Sparwood, British Columbia. As the Branch Coordinator, you will be responsible for…
Added 43 mins ago
GW
Social Media Coordinator
Gowling WLG
Hamilton, ON
- Full-time
We are seeking a creative, highly organized and digitally savvy Social Media Coordinator to help bring Gowling WLG’s brand, people and ideas to life across social media in Canada. As a…
Added 44 mins ago
UO
Bachelor of Sustainability and EESC Graduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
Added 1 hour ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 1 hour ago
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Project & Operations Coordinator (Student)
Digital Seniors NL
St. John's, NL
- Internship
DSNL is seeking a motivated Project & Operations Coordinator Co-op Student to support the planning, coordination, delivery, and evaluation of projects and programs. This role provides…
Added 1 hour ago
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Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-19253 (2026-19253)
Sunnybrook
Toronto, ON
- Full-time
…seeking an enthusiastic, highly motivated, and organized Research Coordinator to support a growing portfolio of investigator-initiated clinical trials focused on improving the management of…
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assisting with participant recruitment, data collection, and storing of study documents according to the research protocol,
Added 1 hour ago
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Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 1 hour ago
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Clinical Research Coordinator - CIM (Oncology)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Coordinates all aspects of data collection and source documentation,
Added 1 hour ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 hour ago
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Transportation Coordinator
Insight Global
Cambridge, ON
- Contract
Insight Global is looking for a Transportation Coordinator, Debrief to join a top retail client’s Transportation team in Cambridge, ON. This is a fully onsite role working Monday to Friday,…
Added 1 hour ago
CM
Referral Assessment Nurse - N2
CancerCare Manitoba
Winnipeg, MB
- Full-time
…under the general supervision of the Central Referral Team Coordinator, the Referral Assessment Nurse works within the centralized referral team using nursing knowledge and skills to…
Added 1 hour ago
CM
Referral Assessment Nurse - N2
CancerCare Manitoba
Winnipeg, MB
- Full-time
…under the general supervision of the Central Referral Team Coordinator, the Referral Assessment Nurse works within the centralized referral team using nursing knowledge and skills to…
Added 1 hour ago
JC
HVAC Customer Resource Coordinator
Johnson Controls
Red Deer, AB
- Full-time
…resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher…
Added 1 hour ago
Referral Assessment Nurse - N2
Winnipeg Regional Health Authority
Winnipeg, MB
…under the general supervision of the Central Referral Team Coordinator, the Referral Assessment Nurse works within the centralized referral team using nursing knowledge and skills to…
Added 1 hour ago
Referral Assessment Nurse - N2
Winnipeg Regional Health Authority
Winnipeg, MB
…under the general supervision of the Central Referral Team Coordinator, the Referral Assessment Nurse works within the centralized referral team using nursing knowledge and skills to…
Added 1 hour ago
Client Service Coordinator
Bayshore
Sault Ste. Marie, ON
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 1 hour ago
MT
Bilingual Coordinator, Professional Journey Office
McCarthy Tétrault LLP
Montreal, QC
- Full-time
We are recruiting for a Bilingual Coordinator, Professional Journey Office (PJO) to join our team in our Toronto or Montreal office. The successful candidate must have a minimum of two to…
Added 1 hour ago
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Coordinator, Professional Journey Office
McCarthy Tétrault LLP
Toronto, ON
- Full-time
We are recruiting for a Coordinator, Professional Journey Office to join our team in our Toronto or Montreal office. The successful candidate must have a minimum of two to three years of…
Added 1 hour ago
B&
HVAC Operations Support
BARTLE & GIBSON
Burnaby, BC
- Full-time
We are seeking a highly organized and customer-focused HVAC Operations Support Coordinator to support our HVAC operations and sales teams across multiple branch locations. This position…

BARTLE & GIBSON

HVAC Operations Support

Burnaby, BC, V5G 1B2, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

We are seeking a highly organized and customer-focused HVAC Operations Support Coordinator to support our HVAC operations and sales teams across multiple branch locations. This position plays a critical role in improving customer responsiveness, accelerating quote turnaround times, and enhancing operational efficiency.

If you thrive in a fast-paced environment, enjoy coordinating multiple priorities, and take pride in delivering exceptional customer service, we'd like to hear from you.

The HVAC Operations Support Coordinator serves as the primary support resource for customer quotations, supplier pricing, customer communications, and administrative coordination. This role enables our Sales and Operations teams to focus on project execution, service delivery, and customer relationship management while ensuring customers receive timely and accurate information.

DUTIES AND RESPONSIBILITIES

Quotation & Sales Support

Prepare and manage customer quotations and proposals
Obtain supplier pricing and product information
Ensure quote accuracy, completeness, and timely delivery
Track quote status and maintain quote records
Coordinate quote follow-up activities with Sales personnel

Customer Service & Communication

Respond to customer inquiries professionally and promptly
Provide customers with updates on quotes, orders, and requests
Maintain consistent communication throughout the customer journey
Support customer satisfaction initiatives and service excellence

Operational Support

Assist with warranty administration and documentation
Maintain accurate records and supporting documentation
Coordinate information between branches, suppliers, and internal teams
Support standardized processes and continuous improvement initiatives

Administrative Coordination

Manage workload priorities and deadlines effectively
Assist with reporting and performance tracking
Support cross-functional collaboration between branches and departments

SKILLS AND COMPETENCIES

Strong organizational and time-management skills
Excellent verbal and written communication abilities
High attention to detail and accuracy
Ability to manage multiple priorities simultaneously
Strong problem-solving and customer service skills
Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams
Ability to work independently while collaborating with teams across multiple locations

EXPERIENCE AND EDUCATION

Minimum grade 12 education required
Experience in HVAC, mechanical services, construction, facilities management, or a related industry
Experience preparing quotations, estimates, or customer proposals
Customer service, sales support, or administrative coordination experience
Experience working with ERP, CRM, or service management systems is an asset

WHY WORK FOR US

Company-paid benefits
Employee and Family Assistance Program (EFAP)
Profit sharing
RRSP match
Paid sick days
Career growth
#GIVEBACK Program – Volunteer Day
Personal Milestone Recognition Program
Perkopolis Partnership
Safety shoe reimbursement
Employee Referral Bonus Program
Employee discounts on in-store purchases

OUR MISSION

Supplying the right solutions at the right time with our expert customer care throughout Western Canada.

OUR VISION

Be the preferred wholesaler by providing superior customer experiences.

FIND OUT MORE

Check us out online: https://www.bartlegibson.com/

Follow us on LinkedIn: https://www.linkedin.com/company/bartle-&-gibson/

Like us on Facebook: https://www.facebook.com/bartlegibsonltd/

Follow us on Instagram: https://www.instagram.com/bartlegibsonltd/

Final candidates will be required to undergo an assessment and security screening, including a criminal record check. Employment is subject to screening completion that is satisfactory to Bartle & Gibson.

Candidates in British Columbia can expect to earn between $55,000 to $65,000 annually. Compensation will be based on experience, qualifications, and demonstrated skills.

#BG02

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More about this job

Responsibilities

The HVAC Operations Support Coordinator manages customer quotations, supplier pricing, and administrative tasks to support sales and operations teams. They ensure accurate documentation, timely communication with customers, and efficient coordination across multiple branch locations.

Requirements

Candidates must have at least a grade 12 education and experience in HVAC, construction, or a related industry. Proficiency in Microsoft Office and experience with ERP or CRM systems are required to manage quotations and customer service tasks effectively.

Skills

Quotation management
Customer service
Administrative coordination
Time management
Problem-solving
Microsoft Office
Excel
Outlook
Microsoft Teams
Communication
Attention to detail
Sales support
Warranty administration
Data entry
Record keeping

Benefits

Company-paid benefits
Employee and Family Assistance Program
Profit sharing
RRSP match
Paid sick days
Career growth
Volunteer day
Personal milestone recognition program
Perkopolis partnership
Safety shoe reimbursement
Employee referral bonus program
Employee discounts

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Operations Support
Quotation
Sales Support
Customer Service
Administrative Coordination
Supplier Pricing
Warranty Administration
ERP
CRM
Microsoft Office
Excel
Outlook
Microsoft Teams
Mechanical Services
Construction
Facilities Management
Reporting
Performance Tracking
Cross-functional Collaboration

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