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Added 23 mins ago
Sales Support Coordinator
Enercare
Toronto, ON
Job Title: Sales Support Coordinator (10-months Temp)
Added 23 mins ago
Sales Support Coordinator
Enercare
Toronto, ON
Management of incoming customer requests for residential HVAC products, duct cleaning, protection plans, water treatment and energy assessments driven by field channel activity
Added 21 hours ago
OI
Take-off and Estimating Coordinator
Olympic International Sales Limited
North Vancouver, BC
- Full-time
Are you detail-oriented, analytical, and looking to build a rewarding career in HVAC? As a Take-off & Estimating Coordinator, you'll play a critical role in turning project opportunities…
Added 22 hours ago
S
Coordonnateur / Coordonnatrice du service à la clientèle / Customer Service Coordinator
Smardt
Dorval, QC
- Full-time
We are currently seeking an Customer Service Coordinator who is excited about supporting our teams, ensuring smooth operations, and delivering outstanding service to our customers.
Added 1 day ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…products, exceptional service, and innovative solutions for every…
Added 1 day ago
YI
Store Maintenance Coordinator
YM INC.
Toronto, ON
- Full-time
The Coordinator, Store Maintenance, oversees facility maintenance for all store locations at the corporate level. This role is responsible for coordinating and monitoring repair and…
Added 1 day ago
TP
Coordinator, Utilities Plumbing
Toronto Pearson International Airport
Toronto, ON
- Full-time
Must possess or be prepared to obtain GTAA Confined Space certification
Added 1 day ago
LG
ADMINISTRTIVE SITE ASSISTANT - NAPANEE/BELLEVILLE AREA
Laframboise Groupe
Greater Napanee, ON · Napanee, ON
- Contract
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
Added 1 day ago
LM
ADMINISTRTIVE SITE ASSISTANT - NAPANEE/BELLEVILLE AREA
Laframboise Mechanical Electrical Ltd
Greater Napanee, ON · Napanee, ON
- Contract
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
Added 1 day ago
GT
Coordinator, Utilities Plumbing
Greater Toronto Airports Authority
Toronto, ON
- Full-time
Must possess or be prepared to obtain GTAA Confined Space certification
Added 1 day ago
MN
Project Coordinator
Modern Niagara
Burnaby, BC
- Full-time
The Project Coordinator works closely with the Project Manager to support the successful execution of large Industrial, Commercial and Institutional construction projects. This role…
Added 2 days ago
Project Coordinator and Designer, Mechanical
University of Toronto
Toronto, ON · Scarborough, ON
Must have experience in the review of specifications, shop drawings and site (field) review of projects during construction · Must possess the ability to adapt to new technical changes in mechanical design and representation
Added 3 days ago
LM
ADMINISTRTIVE SITE ASSISTANT - LONDON SITE
Laframboise Mechanical Electrical Ltd
London, ON
- Contract
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
Added 3 days ago
LG
ADMINISTRTIVE SITE ASSISTANT - LONDON SITE
Laframboise Groupe
London, ON
- Contract
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
Added 4 days ago
OI
Take-off and Estimating Coordinator
Olympic International Sales Limited
North Vancouver, BC
- Full-time
Are you detail-oriented, analytical, and looking to build a rewarding career in HVAC? As a Take-off & Estimating Coordinator, you'll play a critical role in turning project opportunities…
Added 4 days ago
VM
Project Coordinator, Sudbury
VR Mechanical Solutions Inc.
Sudbury, ON · Greater Sudbury, Ontario
- Full-time
We are currently seeking a Project Coordinator to join our team on-site at a project located in Sudbury, Ontario. We are looking for a local candidate residing in Sudbury or the surrounding…
Added 4 days ago
JC
HVAC Customer Resource Coordinator
Johnson Controls
Red Deer, AB
- Full-time
Must have strong interpersonal skills to effectively communicate with both internal and external clients · Must have the ability to simultaneously handle a large and diverse number of projects, tasks, and issues with tact, cooperation, and persistence
Added 4 days ago
B&
HVAC Operations Support
BARTLE & GIBSON
Burnaby, BC
- Full-time
The HVAC Operations Support Coordinator serves as the primary support resource for customer quotations, supplier pricing, customer communications, and administrative coordination. This role…
Added 5 days ago
EA
Building Maintenance Coordinator
Execaire Aviation
Dorval, QC
- Full-time
The Building Maintenance Coordinator is responsible for ensuring the safe, reliable, and continuous operation of all building systems and critical paint shop infrastructure supporting…
Added 5 days ago
Building Maintenance Coordinator
I M P Group International Inc.
Dorval, QC
The Building Maintenance Coordinator is responsible for ensuring the safe, reliable, and continuous operation of all building systems and critical paint shop infrastructure supporting…
Added 5 days ago
CE
Hvac Project Coordinator
Carmichael Engineering Ltd.
Calgary, AB
- Full-time
The Project Coordinator provides support to the Project and Engineering services department by working directly with the Project Eningeer on site in all aspects of the project cycle and…
Added 5 days ago
FL
Project Manager
Four Lakes Mechanical Ltd.
Coquitlam, BC
- Full-time
Oversee RFIs, submittals, change orders and project documentation with the Project Coordinator.
Added 6 days ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…products, exceptional service, and innovative solutions for every…
Added 6 days ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…products, exceptional service, and innovative solutions for every…
Added 6 days ago
Sales Support Coordinator
Enercare
Toronto, ON
Management of incoming customer requests for residential HVAC products, duct cleaning, protection plans, water treatment and energy assessments driven by field channel activity

BARTLE & GIBSON

HVAC Operations Support

Burnaby, BC, V5G 1B2, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

We are seeking a highly organized and customer-focused HVAC Operations Support Coordinator to support our HVAC operations and sales teams across multiple branch locations. This position plays a critical role in improving customer responsiveness, accelerating quote turnaround times, and enhancing operational efficiency.

If you thrive in a fast-paced environment, enjoy coordinating multiple priorities, and take pride in delivering exceptional customer service, we'd like to hear from you.

The HVAC Operations Support Coordinator serves as the primary support resource for customer quotations, supplier pricing, customer communications, and administrative coordination. This role enables our Sales and Operations teams to focus on project execution, service delivery, and customer relationship management while ensuring customers receive timely and accurate information.

DUTIES AND RESPONSIBILITIES

Quotation & Sales Support

Prepare and manage customer quotations and proposals
Obtain supplier pricing and product information
Ensure quote accuracy, completeness, and timely delivery
Track quote status and maintain quote records
Coordinate quote follow-up activities with Sales personnel

Customer Service & Communication

Respond to customer inquiries professionally and promptly
Provide customers with updates on quotes, orders, and requests
Maintain consistent communication throughout the customer journey
Support customer satisfaction initiatives and service excellence

Operational Support

Assist with warranty administration and documentation
Maintain accurate records and supporting documentation
Coordinate information between branches, suppliers, and internal teams
Support standardized processes and continuous improvement initiatives

Administrative Coordination

Manage workload priorities and deadlines effectively
Assist with reporting and performance tracking
Support cross-functional collaboration between branches and departments

SKILLS AND COMPETENCIES

Strong organizational and time-management skills
Excellent verbal and written communication abilities
High attention to detail and accuracy
Ability to manage multiple priorities simultaneously
Strong problem-solving and customer service skills
Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams
Ability to work independently while collaborating with teams across multiple locations

EXPERIENCE AND EDUCATION

Minimum grade 12 education required
Experience in HVAC, mechanical services, construction, facilities management, or a related industry
Experience preparing quotations, estimates, or customer proposals
Customer service, sales support, or administrative coordination experience
Experience working with ERP, CRM, or service management systems is an asset

WHY WORK FOR US

Company-paid benefits
Employee and Family Assistance Program (EFAP)
Profit sharing
RRSP match
Paid sick days
Career growth
#GIVEBACK Program – Volunteer Day
Personal Milestone Recognition Program
Perkopolis Partnership
Safety shoe reimbursement
Employee Referral Bonus Program
Employee discounts on in-store purchases

OUR MISSION

Supplying the right solutions at the right time with our expert customer care throughout Western Canada.

OUR VISION

Be the preferred wholesaler by providing superior customer experiences.

FIND OUT MORE

Check us out online: https://www.bartlegibson.com/

Follow us on LinkedIn: https://www.linkedin.com/company/bartle-&-gibson/

Like us on Facebook: https://www.facebook.com/bartlegibsonltd/

Follow us on Instagram: https://www.instagram.com/bartlegibsonltd/

Final candidates will be required to undergo an assessment and security screening, including a criminal record check. Employment is subject to screening completion that is satisfactory to Bartle & Gibson.

Candidates in British Columbia can expect to earn between $55,000 to $65,000 annually. Compensation will be based on experience, qualifications, and demonstrated skills.

#BG02

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The HVAC Operations Support Coordinator manages customer quotations, supplier pricing, and administrative tasks to support sales and operations teams. They ensure accurate documentation, timely communication with customers, and efficient coordination across multiple branch locations.

Requirements

Candidates must have at least a grade 12 education and experience in HVAC, construction, or a related industry. Proficiency in Microsoft Office and experience with ERP or CRM systems are required to manage quotations and customer service tasks effectively.

Skills

Quotation management
Customer service
Administrative coordination
Time management
Problem-solving
Microsoft Office
Excel
Outlook
Microsoft Teams
Communication
Attention to detail
Sales support
Warranty administration
Data entry
Record keeping

Benefits

Company-paid benefits
Employee and Family Assistance Program
Profit sharing
RRSP match
Paid sick days
Career growth
Volunteer day
Personal milestone recognition program
Perkopolis partnership
Safety shoe reimbursement
Employee referral bonus program
Employee discounts

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Operations Support
Quotation
Sales Support
Customer Service
Administrative Coordination
Supplier Pricing
Warranty Administration
ERP
CRM
Microsoft Office
Excel
Outlook
Microsoft Teams
Mechanical Services
Construction
Facilities Management
Reporting
Performance Tracking
Cross-functional Collaboration

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Work requirements

Jobs in Canada