Executive Assistant
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
About us
BASH Developments is an Ontario homebuilder and land developer with more than 600 homes delivered. We’re building communities in Greater Napanee, Owen Sound, Lindsay, Dundalk and other growing Ontario towns, with a focus on rental and attainable housing.
The role
You’ll work directly with our CEO and President to keep deals moving. It’s fast paced, with lots of meetings, buyers, brokers, investors and partners. If you like being the person who makes sure nothing slips, this is for you.
What you’ll do
- Manage the CEO’s and President’s inboxes and calendars, and book and confirm meetings
- Follow up with buyers, brokers and investors so no conversation goes cold
- Keep our contact lists and pipeline up to date
- Prepare one pagers, presentations and email drafts
- Run LinkedIn and Instagram posting and outreach
- Coordinate NDAs, document requests and site packages
- Help plan events like broker previews and site tours
On the development side
- Keep each project’s files organised: plans, surveys, approvals, agreements and site packages
- Track key dates for every site: approval deadlines, conditions, deposits and closings
- Set up and manage data rooms for buyers who’ve signed an NDA
- Coordinate with our planners, engineers, lawyers and lenders
- Take notes in meetings and track action items through to done
- Work with accounting on invoices, expenses and project costs
You’re a fit if you have
- 1 to 3 years as an assistant, sales coordinator or marketing coordinator (real estate is a plus)
- Strong written English, speed and organisation
- Comfort with Claude, Microsoft 365 and LinkedIn
- Discretion with confidential deal information
- A driver’s licence and a car, which is an asset for site visits around Ontario
What we offer
- Direct exposure to land and development deals across Ontario
- Room to grow into a sales or development role
How to apply
Send your resume and a few lines on why you want this role to sunni@bashdevelopments.com with “Assistant” in the subject line.
This posting is for an existing vacancy.
More about this job
Responsibilities
Support the CEO and President by managing their inboxes and calendars, coordinating meetings, following up with buyers and investors, maintaining contact pipelines, and preparing communications and presentations. Organize development project files and data rooms, track site deadlines and action items, coordinate with external professionals, and assist with events and project costs.
Requirements
The role seeks someone with 1 to 3 years of experience as an assistant, sales coordinator, or marketing coordinator; real estate experience is an advantage. Candidates should have strong written English, speed and organizational ability, familiarity with Claude, Microsoft 365, and LinkedIn, discretion with confidential information, and a driver's licence and car as an asset.
Skills
- Calendar Management
- Inbox Management
- Meeting Coordination
- Buyer and Investor Follow-Up
- Contact and Pipeline Management
- Presentation Preparation
- Email Drafting
- Social Media Management
- Document Coordination
- Event Planning
- Project File Management
- Deadline Tracking
- Data Room Management
- Stakeholder Coordination
- Meeting Notes and Action Tracking
- Invoice and Expense Coordination
Benefits
- Direct Exposure to Land and Development Deals
- Room to Grow into a Sales or Development Role
Visa sponsorship
Not detected in the job text
Hiring contact email
sunni@bashdevelopments.com
Categories
- Administrative
- Construction
- Management & Leadership
- Sales
- Marketing
Keywords
- Claude
- Microsoft 365
- Executive Assistance
- Real Estate
- Residential Construction
- Land Development
- Rental Housing
- Attainable Housing
- Calendar Management
- Inbox Management
- Sales Coordination
- Marketing Coordination
- Investor Relations
- Broker Relations
- Pipeline Management
- Non-Disclosure Agreements
- Data Rooms
- Site Packages
- Development Approvals
- Surveys
- Project Costs
- Event Coordination
- Confidential Information